ASCENDER ParentPortal Admin > Form Group Management > Student Data Maintenance
This page allows district-level users to create a group of forms that parents can use for student data maintenance, such as changes to demographic data throughout the year (e.g., address or phone number changes).
Add a group:
❏ Click + Add Group.
A pop-up window opens.
| Group Name | Type a name for the group. |
|---|---|
| Instructions | Add or update any instructions for the form group, such as clarification about which forms are included in the group. NOTE: If you are creating a group for Spanish forms, the instructions should be typed in Spanish. If you do not type Spanish instructions under Instructions, English instructions will be displayed even if the parent is viewing ParentPortal in Spanish. |
❏ Click Add Form Group.
The group is added to the Existing Groups (left) list.
Edit a new or existing group:
❏ In the Existing Groups (left) list:
- Hover over the new or existing group and click the edit icon.
The group details open in the Edit Group section (right) where you can add or edit group details:
| Language | Select the language of the forms in the group. NOTE: If you select Spanish, but you did not type Spanish instructions under Instructions, English instructions will be displayed even if the parent is viewing ParentPortal in Spanish. |
|---|---|
| Group Name | The current group name is displayed and can be edited. |
| Instructions | The current instructions for the form group are displayed and can be edited. NOTE: If you are creating a group for Spanish forms, the instructions should be typed in Spanish. If you do not type Spanish instructions under Instructions, English instructions will be displayed even if the parent is viewing ParentPortal in Spanish. |
| Add Form | Select each form you want to add to the group. Be sure to select forms that correspond to the selected Language. |
As forms are added, they are listed below the Edit Group section in the order they were added.
❏ You can modify the order in which the forms are displayed in ParentPortal:
- Click to move the form up the list.
- Click to move the form down the list.
❏ Under Edit Group (right):
- Click to preview the form. The form opens in a separate browser window.
- Click to delete the form from the group.
You are prompted to confirm that you want to delete the form. Click OK.
The form is removed from the group but not deleted from the ParentPortal server.
❏ Under Existing Groups (left):
- Hover over and click the icon to delete a group.