Core Collection: Child Find

• Child Find: SPPI-11 - Scenario 1: Enrolled Students, ages 3-21

  
  
  Registration > Maintenance > Student Enrollment > Demo1
  

  
  

  Child Find: SPPI-11 reports Enrolled students age 3-21 as of September 1st.

  
  
  
  Update data:
  
  ❏ Retrieve a student who is already enrolled at the campus using their Local Student ID, Student Name, or Texas Unique Student ID.
  
  

  ❏ Select the Child Find: SPPI-11 checkbox in the Student Indicators section.
  
  

  ❏ Click Save.
  
  

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  Registration > Maintenance > Core Collections > Child Find: SPPI-11 > Demographics/Enrollment
  
  

  Information retrieved on this tab for an enrolled student is read-only and cannot be modified. Information can only be edited on Registration > Maintenance > Demo1.
  
  Exclude from reporting is not used with enrolled students and is disabled on this screen.
  
  Absences Within Timeframe is a calculation derived from the number of absences between the Consent to Evaluation Received Date and the Initial Evaluation Date found on Child Find Data and counts only those absences in an Average Daily Attendance (ADA) period. If those dates have not been entered, the field will show 0. This number is used by TEA to determine if the district is in compliance.

  
  

  
  
  Retrieve a Student:
  
  

  NOTE: The Student field does not auto-complete at this time.
  
  ❏ Type the exact Student ID or the exact Texas Unique Student ID.
  
  ❏ Click Retrieve.

  
  OR
  
  

  ❏ Click Directory to select a student from the directory.
  
  

  The Directory screen will display students that have been marked with the Child Find: SPPI-11 indicator on Maintenance > Student Enrollment > Demo1.
  
  
  
  NOTE:
  

  • The CF ID is the ID auto-generated.
  

  • The Campus ID field auto-populates with the campus number on which the user is logged in.

  • The Campus number identifies the student’s campus of enrollment.

  ❏ Click the student’s CF ID to Retrieve.

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  Registration > Maintenance > Core Collections > Child Find: SPPI-11 > Child Find Data
  
  

  The information on this screen is specific to this tab and is not found anywhere else in ASCENDER.
  
  NOTE: Some of the dates, images, and examples provided in this document are for informational and instructional purposes only

  
  
  

  Update data:
  
  

  ❏ Under Child Find:
  
  

  Evaluation Campus ID	Enter the campus ID on which the student was evaluated. The Evaluation Campus ID number may or may not be the same as the Campus Enrollment ID. For example, the student may have been evaluated on Campus 105, but is enrolled at Campus 101.

  
  
  

  ❏ Under Child Find Initial Evaluation:
  
  

  Consent to Evaluation Received Date	TWEDS Data Element: CONSENT-TO-EVALUATION-RECEIVED-DATE (E1738) indicates the month, day, and year the Local Education Agency (LEA) received written consent for the full individual and initial evaluation (FIIE) from the student's parent. Enter the first instructional day after LEA receives consent from the parent.
  Initial Evaluation Date	Enter the date the child was initially evaluated for the program. This date must not be before the Consent to Evaluation Received Date.

  
  
  ❏ Click Save.

  
  
  

  ❏ Under Child Find Eligibility Determination:
  
  

  Eligibility Determination (ED) Date	If applicable, enter the date the child was determined eligible for the program. IMPORTANT: If this date is left blank, the student will not be extracted to the interchanges.
  SpEd Srvc Eligible/Enrolled	Select if a student is eligible for, and enrolled in Special Education services after the Eligibility Determination Date.

  
  
  

  ❏ Under Evaluation Delay:
  
  

  Evaluation Delay Reason	If applicable, choose a reason for the evaluation delay. Leave blank if there is no delay in evaluation.

  
  
  

  ❏ Under Eligibility Delay Reason:
  
  

  Eligibility Delay Reason	If applicable, choose a reason for the eligibility delay. Leave blank if there is no delay in eligibility.

  ❏ Click Save.
  
  

  
  
  

  If a student will not be reported, return to the Demo1 tab, uncheck the Child Find: SPPI-11 indicator and click Save. The student's information will be retained in ASCENDER but will not be reported.

  
  
  

• Child Find: SPPI-11 - Scenario 2: Non-Enrolled Students, ages 3-21

  
  
  Registration > Maintenance > Core Collections > Child Find: SPPI-11 > Demographics/Enrollment
  
  

  Information on this tab must be manually added by the district.
  
  Instructional Track and Absences Within Timeframe are not enabled or applicable for non-enrolled students.

  
  

  
  
  Update data:
  
  

  ❏ Under Demographic Information:
  
  

  Name	Type the student's first, middle, and last name. Select a generation code if applicable.
  Exclude from reporting	Select to exclude a non-enrolled student from reporting.
  Sex	Select the student's gender.
  DOB	Type the student's date of birth (MM-DD-YYYY).
  SSN	Type the student’s nine-digit social security number.
  Texas Unique Stu ID	If available, type the student's ten-digit unique student ID. This ID is assigned to students by TEA and issued to schools by the TSDS TX Unique ID Application. This ID cannot be generated by an LEA and cannot begin with zero. This number can be added after it is received by TEA.
  Hispanic/Latino	Select if the student is of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
  Race	One or more of the following options is selected, regardless of whether the student is Hispanic/Latino. White The field is selected if the student has origins in any of the original peoples of Europe, the Middle East, or North Africa. TWEDS Data Element: WHITE-CODE (E1063) (Code table: C088) Black/African American The field is selected if the student has origins in any of the black racial groups of Africa. TWEDS Data Element: BLACK-AFRICAN-AMERICAN-CODE (E1061) (Code table: C088) Asian The field is selected if the student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent (including Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam). TWEDS Data Element: ASIAN-CODE (E1060) (Code table: C088) American Indian/Alaskan Native The field is selected if the student has origins in any of the original peoples of North and South America (including Central America). TWEDS Data Element: AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) (Code table: C088) Hawaiian/Pacific Isl The field is selected if the student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. TWEDS Data Element: NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) (Code table: C088)

  
  ❏ Click Save.
  
  ❏ Under Enrollment Information:
  
  

  Grade	For student's who do not have a Texas Unique Stu ID, select the grade as if the student were enrolled. Leave blank for the 2022 school year.
  Instructional Track	Disabled for non-enrolled students.
  Absences Within Timeframe	Disabled for non-enrolled students.

  
  ❏ Click Save.
  
  

  Using the Directory to retrieve a non-enrolled student
  
  

  In this scenario Campus has two purposes:
  
  

  
  
  

  • For an enrolled student, the Campus ID is the enrollment campus. There is a Stu ID associated with the student.
  

  • For a non-enrolled student, the Campus ID is the evaluation campus. There is not a Stu ID associated with the student. These students have a CF ID which will act as a Stu ID for reporting purposes.
  
  

  To retrieve students in the Directory who do not have an Evaluation Campus ID assigned on Registration > Maintenance > Core Collections > Child Find: SPPI-11 > Child Find Data:
  
  ❏ Clear the Campus ID field, then click Search. All students display.
  
  ❏ Click on the student’s CF ID to retrieve the student.
  
  

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  Registration > Maintenance > Core Collections > Child Find: SPPI-11 > Child Find Data
  
  

  The information on this screen is specific to this tab and is not found anywhere else in ASCENDER.
  
  NOTE: Some of the dates, images, and examples provided in this document are for informational and instructional purposes only

  
  
  

  Update data:
  
  

  ❏ Under Child Find:
  
  

  Evaluation Campus ID	Enter the campus ID on which the student was evaluated. The Evaluation Campus ID number may or may not be the same as the Campus Enrollment ID. For example, the student may have been evaluated on Campus 105, but is enrolled at Campus 101.

  
  
  

  ❏ Under Child Find Initial Evaluation:
  
  

  Consent to Evaluation Received Date	TWEDS Data Element: CONSENT-TO-EVALUATION-RECEIVED-DATE (E1738) indicates the month, day, and year the Local Education Agency (LEA) received written consent for the full individual and initial evaluation (FIIE) from the student's parent. Enter the first instructional day after LEA receives consent from the parent.
  Initial Evaluation Date	Enter the date the child was initially evaluated for the program. This date must not be before the Consent to Evaluation Received Date.

  
  
  ❏ Click Save.

  
  
  

  ❏ Under Child Find Eligibility Determination:
  
  

  Eligibility Determination (ED) Date	If applicable, enter the date the child was determined eligible for the program. IMPORTANT: If this date is left blank, the student will not be extracted to the interchanges.
  SpEd Srvc Eligible/Enrolled	Select if a student is eligible for, and enrolled in Special Education services after the Eligibility Determination Date.

  
  
  

  ❏ Under Evaluation Delay:
  
  

  Evaluation Delay Reason	If applicable, choose a reason for the evaluation delay. Leave blank if there is no delay in evaluation.

  
  
  

  ❏ Under Eligibility Delay Reason:
  
  

  Eligibility Delay Reason	If applicable, choose a reason for the eligibility delay. Leave blank if there is no delay in eligibility.

  ❏ Click Save.
  
  

• Child Find: SPPI-12 - Scenario 3: Enrolled Students, ages 0 and up to, but not including, 3.

  
  
  Registration > Maintenance > Student Enrollment > Demo1
  

  
  

  Child Find: SPPI-12 reports Enrolled students who are less than 3 years old as of September 1st.

  
  
  
  Update data:
  
  ❏ Retrieve a student who is already enrolled at the campus using their Local Student ID, Student Name, or Texas Unique Student ID.
  
  

  ❏ Select the Child Find: SPPI-12 checkbox in the Student Indicators section.
  
  

  ❏ Click Save.
  
  

  ---

  Registration > Maintenance > Core Collections > Child Find: SPPI-12 > Demographics/Enrollment
  
  

  Information retrieved on this tab for an enrolled student is read-only and cannot be modified. Information can only be edited on Registration > Maintenance > Demo1.

  
  

  
  
  Retrieve a Student:
  
  

  Click Directory to select a student from the directory.

  
  
  

  ❏ Under Demographic Enrollment and Enrollment Information:
  
  Information retrieved on this tab is for an enrolled student and is read-only and cannot be modified. Information can only be edited on Registration > Maintenance > Demo1.
  
  

  NOTE: The Grade and Instructional Track fields will auto-populate with information from Registration > Maintenance > Student Enrollment > Demo1.
  
  The ECI Start Date and ECI Indicator Code fields will auto-populate with information from Registration > Maintenance > Student Enrollment > SpecEd if a student has an active ECI record.

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  Registration > Maintenance > Core Collections > Child Find: SPPI-12 > Child Find Data
  
  

  The information on this screen is specific to this tab and is not found anywhere else in ASCENDER.

  
  
  

  Update data:
  
  

  ❏ Under Child Find:
  
  

  Evaluation Campus ID	Enter the campus ID on which the student was evaluated. The Evaluation Campus ID number may or may not be the same as the Campus Enrollment ID. For example, the student may have been evaluated on Campus 105, but is enrolled at Campus 101.

  
  
  

  ❏ Under Early Childhood Transition:
  
  

  ECI Notification Date

  Enter the notification date. TWEDS Data Element: ECI-NOTIFICATION-DATE (E1712) indicates the month, day, and year the LEA Notification of Potentially Eligible for Special Education Services was sent by the early childhood intervention (ECI) contractor to the local education agency (LEA) to notify them that a child enrolled in ECI will shortly reach the age of eligibility for Part B services and the child is potentially eligible for services under Part B, early childhood special education (ECSE). The LEA Notification constitutes a referral to the LEA for an initial evaluation and eligibility determination of the child which the parent may opt out from the referral.

  ECI Conference Date

  Enter the conference date. TWEDS Data Element: ECI-TRANSITION-CONFERENCE-DATE (E1713) indicates the month, day, and year when the transition conference was held (for a child receiving early childhood intervention (ECI) services) among the lead agency, the family, and the LEA where the child resides to discuss the child’s potential eligibility for early childhood special education (ECSE) services.

  
  
  

  ❏ Under Child Find Initial Evaluation:
  
  

  Consent to Evaluation Received Date	TWEDS Data Element: CONSENT-TO-EVALUATION-RECEIVED-DATE (E1738) indicates the month, day, and year the Local Education Agency (LEA) received written consent for the full individual and initial evaluation (FIIE) from the student's parent. Enter the first instructional day after LEA receives consent from the parent.
  Initial Evaluation Date	Enter the date the child was initially evaluated for the program. This date must not be before the Consent to Evaluation Received Date.

  
  
  ❏ Click Save.

  
  
  

  ❏ Under Child Find Eligibility Determination:
  
  

  Eligibility Determination (ED) Date	If applicable, enter the date the child was determined eligible for the program. IMPORTANT: If this date is left blank, the student will not be extracted to the interchanges.
  SpEd Srvc Eligible/Enrolled	Select if a student is eligible for, and enrolled in Special Education services after the Eligibility Determination Date.

  
  
  

  ❏ Under Delay Reason:
  
  

  Evaluation Delay Reason	If applicable, choose a reason for the evaluation delay. Leave blank if there is no delay in evaluation.

  
  
  

  ❏ Under Eligibility Delay Reason:
  
  

  Eligibility Delay Reason	If applicable, choose a reason for the eligibility delay. Leave blank if there is no delay in eligibility.

  
  
  ❏ Click Save.
  
  

  If a student will not be reported, return to the Demo1 tab, uncheck the Child Find: SPPI-12 indicator and click Save. The student's information will be retained in ASCENDER but will not be reported.

  
  
  

• Child Find: SPPI-12 - Scenario 4: Non-Enrolled Students, ages 0 and up to, but not including, 3.

  
  
  Registration > Maintenance > Core Collections > Child Find: SPPI-12 > Demographics/Enrollment
  
  

  Information on this tab must be manually added by the district.
  
  Instructional Track is not enabled or applicable for non-enrolled students.

  
  

  
  
  Update data:
  
  

  ❏ Under Demographic Information:
  
  

  Name	Type the student's first, middle, and last name. Select a generation code if applicable.
  Exclude from reporting	Select to exclude a non-enrolled student from reporting.
  Sex	Select the student's gender.
  DOB	Type the student's date of birth (MM-DD-YYYY).
  SSN	Type the student’s nine-digit social security number.
  Texas Unique Stu ID	If available, type the student's ten-digit unique student ID. This ID is assigned to students by TEA and issued to schools by the TSDS TX Unique ID Application. This ID cannot be generated by an LEA and cannot begin with zero. This number can be added after it is received by TEA.
  Hispanic/Latino	Select if the student is of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
  Race	One or more of the following options is selected, regardless of whether the student is Hispanic/Latino. White The field is selected if the student has origins in any of the original peoples of Europe, the Middle East, or North Africa. TWEDS Data Element: WHITE-CODE (E1063) (Code table: C088) Black/African American The field is selected if the student has origins in any of the black racial groups of Africa. TWEDS Data Element: BLACK-AFRICAN-AMERICAN-CODE (E1061) (Code table: C088) Asian The field is selected if the student has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent (including Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam). TWEDS Data Element: ASIAN-CODE (E1060) (Code table: C088) American Indian/Alaskan Native The field is selected if the student has origins in any of the original peoples of North and South America (including Central America). TWEDS Data Element: AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) (Code table: C088) Hawaiian/Pacific Isl The field is selected if the student has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. TWEDS Data Element: NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) (Code table: C088)

  
  ❏ Click Save.
  
  ❏ Under Enrollment Information:
  
  

  Grade	For student's who do not have a Texas Unique Stu ID, select the grade as if the student were enrolled. Leave blank for the 2022 school year.
  ECI Start Date	Enter the date the intervention takes effect. The date must be before the student's third birthday.
  ECI Indicator Code	Select if the student participates in the Early Childhood Intervention (ECI) program. TWEDS Data Element: EARLY-CHILDHOOD-INTERV-IND-CODE (E0900) (Code table: C088) Ensure Notification Date and ECI Conference Date are first saved on Child Find Data.
  Instructional Track	Disabled for non-enrolled students.

  
  ❏ Click Save.
  
  

  Using the Directory to retrieve a non-enrolled student
  
  

  In this scenario Campus has two purposes:
  
  

  
  
  

  • For an enrolled student, the Campus ID is the enrollment campus. There is a Stu ID associated with the student.
  

  • For a non-enrolled student, the Campus ID is the evaluation campus. There is not a Stu ID associated with the student. These students have a CF ID which will act as a Stu ID for reporting purposes.
  
  

  To retrieve students in the Directory who do not have an Evaluation Campus ID assigned on Registration > Maintenance > Core Collections > Child Find: SPPI-12 > Child Find Data:
  
  ❏ Clear the Campus ID field, then click Search. All students display.
  
  ❏ Click on the student’s CF ID to retrieve the student.
  
  

  ---

  Registration > Maintenance > Core Collections > Child Find: SPPI-12 > Child Find Data
  
  

  The information on this screen is specific to this tab and is not found anywhere else in ASCENDER.

  
  
  

  Update data:
  
  

  ❏ Under Child Find:
  
  

  Evaluation Campus ID	Enter the campus ID on which the student was evaluated. The Evaluation Campus ID number may or may not be the same as the Campus Enrollment ID. For example, the student may have been evaluated on Campus 105, but is enrolled at Campus 101.

  
  
  

  ❏ Under Early Childhood Transition:
  
  

  ECI Notification Date

  Enter the notification date. TWEDS Data Element: ECI-NOTIFICATION-DATE (E1712) indicates the month, day, and year the LEA Notification of Potentially Eligible for Special Education Services was sent by the early childhood intervention (ECI) contractor to the local education agency (LEA) to notify them that a child enrolled in ECI will shortly reach the age of eligibility for Part B services and the child is potentially eligible for services under Part B, early childhood special education (ECSE). The LEA Notification constitutes a referral to the LEA for an initial evaluation and eligibility determination of the child which the parent may opt out from the referral.

  ECI Conference Date

  Enter the conference date. TWEDS Data Element: ECI-TRANSITION-CONFERENCE-DATE (E1713) indicates the month, day, and year when the transition conference was held (for a child receiving early childhood intervention (ECI) services) among the lead agency, the family, and the LEA where the child resides to discuss the child’s potential eligibility for early childhood special education (ECSE) services.

  
  
  

  ❏ Under Child Find Initial Evaluation:
  
  

  Consent to Evaluation Received Date	TWEDS Data Element: CONSENT-TO-EVALUATION-RECEIVED-DATE (E1738) indicates the month, day, and year the Local Education Agency (LEA) received written consent for the full individual and initial evaluation (FIIE) from the student's parent. Enter the first instructional day after LEA receives consent from the parent.
  Initial Evaluation Date	Enter the date the child was initially evaluated for the program. This date must not be before the Consent to Evaluation Received Date.

  
  
  ❏ Click Save.

  
  
  

  ❏ Under Child Find Eligibility Determination:
  
  

  Eligibility Determination (ED) Date	If applicable, enter the date the child was determined eligible for the program. IMPORTANT: If this date is left blank, the student will not be extracted to the interchanges.
  SpEd Srvc Eligible/Enrolled	Select if a student is eligible for, and enrolled in Special Education services after the Eligibility Determination Date.

  
  
  

  ❏ Under Delay Reason:
  
  

  Evaluation Delay Reason	If applicable, choose a reason for the evaluation delay. Leave blank if there is no delay in evaluation.

  
  
  

  ❏ Under Eligibility Delay Reason:
  
  

  Eligibility Delay Reason	If applicable, choose a reason for the eligibility delay. Leave blank if there is no delay in eligibility.

  
  
  ❏ Click Save.
  
  

  If a student will not be reported, return to the Demo1 tab, uncheck the Child Find: SPPI-12 indicator and click Save. The student's information will be retained in ASCENDER but will not be reported.

Registration > Reports > Registration Reports > Student > SRG5010 – Child Find SPPI-11 Student Roster Report

Registration > Reports > Registration Reports > Student > SRG5020 – Child Find SPPI-12 Student Roster Report