Special Ed (Summer)

State Reporting > Maintenance > Summer > Student > Special Ed

Update data for the StudentSpecialEducationProgramAssociationExtension complex types as needed.

State Reporting Field	Element	ASCENDER Field(s)
Registration > Maintenance > Student Enrollment > SpecEd
Beg Dt	SPECIAL-ED-INDICATOR-CODE (E0794) (Code table: C088)	Entry Date
End Dt	SPECIAL-ED-INDICATOR-CODE (E0794) (Code table: C088)	Exit Date
Prim Dis	PRIMARY-DISABILITY-CODE (E0041) (Code table: C053)	Prim Dis
Sec Dis	SECONDARY-DISABILITY-CODE (E0834) (Code table: C053)	Sec Dis
Tert Dis	TERTIARY-DISABILITY-CODE (E0835) (Code table: C053)	Tert Dis
Multi Dis	MULTIPLY-DISABLED-INDICATOR-CODE (E0882) (Code table: C088)	Multi Dis
Instr Set	INSTRUCTIONAL-SETTING-CODE (E0173) (Code table: C035)	Instrl Set
Asst Tech	ASSISTIVE-TECH-INDICATOR-CODE (E0997) (Code table: C088)	Asst Tech
Aud Svcs	AUDIOLOGICAL-SERV-IND-CODE (E0838) (Code table: C088)	Aud Svc
Coun Svcs	COUNSELING-SERVICES-IND-CODE (E0840) (Code table: C088)	Couns Svc
ECI	EARLY-CHILDHOOD-INTERV-IND-CODE (E0900) (Code table: C088)	ECI
Interp Svcs	INTERPRETING-SERVICES-TYPE-CODE (E1040) (Code table: C174)	Interp Svc
Medical Diag	MEDICAL-DIAGNOSTIC-SERV-IND-CODE (E0841) (Code table: C088)	Medical Diag
Occup Thrpy	OCCUPATIONAL-THERAPY-IND-CODE (E0843) (Code table: C088)	Occup Thrpy
Orient Trng	ORIENT-MOBILITY-TRNG-IND-CODE (E0844) (Code table: C088)	Orient Trng
Phys Thrpy	PHYSICAL-THERAPY-IND-CODE (E0845) (Code table: C088)	Phys Thrpy
PPCD	PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD (E0899) (Code table: C088)	PPCD
Psych Svcs	PSYCHOLOGICAL-SERVICES-IND-CODE (E0846) (Code table: C088)	Psych Svc
Rec Thrpy	RECREATION-IND-CODE (E0847) (Code table: C088)	Rec Thrpy
RDSPD	REG-DAY-SCH-PROG-DEAF-CODE (E0833) (Code table: C067)	RDSPD
Sch Hlth	SCHOOL-HEALTH-SERVICES-IND-CODE (E0848) (Code table: C088)	Sch Hlth Svc
Soc Wrk	SOCIAL-WORK-SERVICES-IND-CODE (E0849) (Code table: C088)	Soc Wrk Svc
Speech Ther	SPEECH-THERAPY-INDICATOR-CODE (E0857) (Code table: C095)	Speech
Transport	TRANSPORTATION-INDICATOR-CODE (E0851) (Code table: C088)	Transport

Modify a record:

Select a student

To retrieve a student's records, select the student in one of the following ways:

Stu ID	Begin typing the student ID. As you begin typing the student ID, a drop-down list displays students whose ID matches the numbers you have typed. The drop-down list displays the students' full name and grade level. From the drop-down list you can select the student.
Stu Name	Begin typing the student's name in one of the following formats: • Last name, comma, first name • Last name initial, comma, first name initial As you begin typing the name, a drop-down list displays students whose names match the letters you have typed. The drop-down list also displays student IDs, and grade levels. From the drop-down list you can select the student.
Texas Unique Stu ID	Begin typing the student's Texas Unique Student ID. As you begin typing the ID, a drop-down list displays students whose ID matches the numbers you have typed. The drop-down list also displays student's last name, first name, middle name, and grade level. From the drop-down list you can select the student.
Directory	Click Directory to select a student from the directory.

❏ Click +Add.

Beg/End Dt	SPECIAL-ED-INDICATOR-CODE (E0794) Code table: C088 (RF TRACKER: EFFECTIVE-DATE (E1632)) Indicate the dates the student entered/exited the program.
Prim Dis	PRIMARY-DISABILITY-CODE (E0041) Code table: C053 Click to select the type of primary disability as determined by the Admission, Review, and Dismissal (ARD) committee and recorded in the student’s Individual Education Plan (IEP).
Sec Dis	SECONDARY-DISABILITY-CODE (E0834) Code table: C053 Click to select the student’s secondary disability. This code is not required unless the student has been identified with a secondary disability code by the ARD committee. The secondary disability cannot be the same as the student's primary or tertiary disability.
Tert Dis	TERTIARY-DISABILITY-CODE (E0835) Code table: C053 Click to select the student's tertiary (i.e., third-level) disability. The tertiary disability cannot be the same as the student's primary or secondary disability.
Multi Dis	MULTIPLY-DISABLED-INDICATOR-CODE (E0882) Code table: C088 Select if the student is multiply disabled. NOTE: • Not all students with more than one disability are multiply disabled. • If both the Secondary and Tertiary Disability are blank, Multi Disability must be blank.
Instr Set	INSTRUCTIONAL-SETTING-CODE (E0173) Code table: C035 Click to select the instructional setting used when providing instruction to the student.
Asst Tech	ASSISTIVE-TECH-INDICATOR-CODE (E0997) Code table: C088 Select if the student receives or is scheduled to receive assistive technology devices/services.
Aud Svcs	AUDIOLOGICAL-SERV-IND-CODE (E0838) Code table: C088 Select if the student is receiving or is scheduled to receive audiological services.
Coun Svcs	COUNSELING-SERVICES-IND-CODE (E0840) Code table: C088 Select if the student is receiving or is scheduled to receive counseling services.
ECI	EARLY-CHILDHOOD-INTERV-IND-CODE (E0900) Code table: C088 Select if the student participates in the Early Childhood Intervention (ECI) program. If selected, the student’s grade level must be EE. Leave blank if the student is over two years old or not in the program.
Medical Fragile	MEDICALLY-FRAGILE-IND-CODE (E0999) Code table: C088 Select if the student has a serious ongoing illness or chronic condition anticipated to last 12 or more months and requires routine use of medical devices or assistive technology.
Interp Svcs	INTERPRETING-SERVICES-TYPE-CODE (E1040) Code table: C174 Indicate the type of interpretive services the student receives or is scheduled to receive.
Medical Diag	MEDICAL-DIAGNOSTIC-SERV-IND-CODE (E0841) Code table: C088 Select if the student is receiving or is scheduled to receive medical diagnostic services.
Occup Thrpy	OCCUPATIONAL-THERAPY-IND-CODE (E0843) Code table: C088 Select if the student receives or is schedule to receive occupational therapy.
Orient Trng	ORIENT-MOBILITY-TRNG-IND-CODE (E0844) Code table: C088 Select if the student is receiving or is scheduled to receive orientation mobility training.
Phys Thrpy	PHYSICAL-THERAPY-IND-CODE (E0845) Code table: C088 Select if the student is receiving or is scheduled to receive physical therapy.
PPCD	PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD (E0899) Code table: C088 Select if the student is enrolled in the Preschool Program for Children with Disabilities (PPCD). If selected, the student's grade level must be EE, PK, or KG, and the PPCD Location field is required.
Psych Svcs	PSYCHOLOGICAL-SERVICES-IND-CODE (E0846) Code table: C088 Select if the student is receiving or is scheduled to receive psychological services.
Rec Thrpy	RECREATION-IND-CODE (E0847) Code table: C088 Select if the student is receiving or is scheduled to receive recreational therapy.
RDSPD	REG-DAY-SCH-PROG-DEAF-CODE (E0833) Code table: C067 Indicate if the student is enrolled in the Regional Day School Program for the Deaf.
Sch Hlth	SCHOOL-HEALTH-SERVICES-IND-CODE (E0848) Code table: C088 Select if the student is receiving or is scheduled to receive school health services.
Soc Wrk	SOCIAL-WORK-SERVICES-IND-CODE (E0849) Code table: C088 Select if the student is receiving or is scheduled to receive social work services.
Speech Ther	SPEECH-THERAPY-INDICATOR-CODE (E0857) Code table: C095 Indicate if the student receives speech therapy services.
Transport	TRANSPORTATION-INDICATOR-CODE (E0851) Code table: C088 Select if transportation is provided for the student.

	Delete a row. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save.

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Add

Add a student.

Click to add a student who does not already exist in ASCENDER State Reporting tables.

Manual entry of a student is rare and generally only needed when a district is using ASCENDER State Reporting only. Most districts extract the data from ASCENDER. If you add or modify a student record in ASCENDER State Reporting, you should also update in ASCENDER (live).

State Stu ID

This field is required only if you are adding a new student in State Reporting. Otherwise, the ID is extracted from Registration and not editable.

• The first character must start with S or 0-8.

• The first three characters cannot be 000, 666, or 900-999.

• The middle digits (4th and 5th digit) cannot be 00.

• The last four digits cannot be 0000.

• The number cannot be 123456789, 219099999, or 078051120.

The following fields are required:

Fall	Summer	Extended
State Stu ID First Name Last Name Sex Date of Birth Grade Level At least one race must be selected. TX Unique Student ID Attribution Code Economic Disadvantage Homeless Status Asylee/Refugee As of Status	State Stu ID First Name Last Name Sex Date of Birth Grade At least one race must be selected. TX Unique Student ID Attribution Code Economic Disadvantage Homeless Status Asylee/Refugee As of Status Campus Foundation Coursework Unaccompanied Youth Status (if Homeless Status is not 0) Career and Technical Ed Foster Care Military Connected	State Stu ID First Name Last Name Sex Date of Birth Grade Level At least one race must be selected. TX Unique Student ID Foster Care

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Delete all of the student's records.

Change ID

Change the student's ID.

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