academy:calendar:monthlyactivities
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| academy:calendar:monthlyactivities [2019/05/06 16:12] – emoreno | academy:calendar:monthlyactivities [2023/10/06 14:33] (current) – emoreno | ||
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| - | VCV [[academy:business_overview_guide_bankreconciliation|Bank Reconciliation]] | + | VCV [[academy:business_bankreconciliation_setupandrunbankrecon|Bank Reconciliation]] |
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| + | VCV [[general: | ||
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| - | VCV [[academy: | ||
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| - | VCV [[academy: | ||
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| - | VCV [[humanresources: | ||
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| - | VCV New Hire Reporting – generate [[humanresources: | ||
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| - | VCV Verify all cash receipts are entered for the month. | ||
| - | * Pull TEA payment report and post receipts dated during the current month. | ||
| - | * Verify that NSLP breakfast and lunch funds were received (districts only have 60 days to claim after months ends or will lose that months child nutrition program reimbursement). | ||
| - | VCV Verify all check payments are entered. | ||
| - | * 1099 reporting - Obtain W-9 forms for any new vendors. | ||
| - | VCV Verify that all transfers are recorded. | + | ^Application(s)^Task^ |
| - | \\ \\ | + | ^Bank Reconciliation|{{page> |
| - | VCV Verify all payroll transactions are recorded or interfaced. | + | ^Finance|{{page> |
| - | * Regular payroll(s) is/are processed and interfaced. | + | ^Payroll |
| - | * Supplemental payroll(s) is/are processed and interfaced. | + | |
| - | * Payroll transfer has been posted automatically by the system or manually posted. | + | |
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| - | * TRS and IRS wires are submitted (must be done immediately after payroll) and recorded. | + | |
| - | * TRS reports are filed and the status is complete. | + | |
| - | * TRS On-Behalf calculations are recorded for the month. | + | |
| - | * Other payroll related items such as recognizing rent income are posted. | + | |
| - | * Verify all new hire reporting is done. | + | |
| - | VCV Record interest earned on bank accounts and investments. | ||
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| - | VCV Record received commodities. | ||
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| - | VCV Reconcile bank statements to general ledger cash balances. | ||
| - | * Be certain IRS and TRS withdrawals show on the monthly bank statement. If not, determine if a payment was overlooked. | ||
| - | * Investigate any prior month deposits in transit that do not clear. | ||
| - | * Review outstanding checks for any items that are old or seem unreasonable. | ||
| - | VCV Reconcile investment account statements to general ledger account balances. | ||
| - | * Prepare monthly/ | ||
| - | VCV Check on outstanding checks to determine whether action needs to be taken. | ||
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| - | VCV Reconcile Due To and Due From accounts (126X/ | ||
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| - | VCV Reconcile specific general ledger accounts such as “receivables” (12XX). | ||
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| - | VCV Reconcile accrued payroll in HR to 216X (accrued wages) and 22XX (accrued benefits). | ||
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| - | VCV Review general ledger accounts for any expenditures with 00 for function; 000 for organization, | ||
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| - | VCV Review and validate remaining balances in the payroll clearing fund (163). | ||
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| - | VCV Report federal and state grant expenditures to the LEA to file for reimbursement. | ||
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| - | VCV Review board reports (no detail) for percent expended compared to % expected for this month of the year; if any vary more than 5% above or below, review the detail line item budgets to determine the cause and whether an item was incorrectly coded. | ||
| - | * Prepare budget amendments as needed. | ||
| - | VCV Keep superintendent and the board informed of finance issues. | ||
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| - | VCV Send staff salary data to the LEA to report through the FSP system. | ||
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| - | VCV Check Foundation and Available Payment information. (posted on TEA) | ||
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| - | VCV Verify time and effort, and make any necessary payroll adjustments for those employees who are required to track time and effort monthly. | ||
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| - | VCV Monitor cash balances (daily) to ensure all LEA funds are secured. | ||
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| - | VCV Draw down federal funds by this date (to avoid possible high-risk auditee status). | ||
academy/calendar/monthlyactivities.1557159128.txt.gz · Last modified: 2019/05/06 11:12 (external edit)