This is an old revision of the document!
In addition to the tasks identified on the individual month tabs and the quarterly tab, the following recurring tasks were identified as items to be addressed on a monthly basis; if applicable, throughout the fiscal/school year.
❏ Bank Reconciliation
❏ Human Resources - New Employee Setup
❏ Human Resources - TRS Processing
❏ Run Payroll
❏ Payroll Liability Wire Transfer Transactions
❏ Purchasing - Requisition Process
❏ New Hire Reporting – Run HRS1550.
❏ Verify all cash receipts are entered for the month.
❏ Verify all check payments are entered.
❏ Verify all transfers are recorded.
❏ Verify all payroll transactions are recorded or interfaced.
❏ Record interest earned on bank accounts and investments.
❏ Record commodities received.
❏ Reconcile bank statements to general ledger cash balances.
❏ Reconcile investment account statements to general ledger account balances.
❏ Check on outstanding checks to determine whether action needs to be taken.
❏ Reconcile Due To and Due From accounts (126X/217X).
❏ Reconcile specific General Ledger accounts such as “receivables” (12XX).
❏ Reconcile accrued payroll in HR to 216X (accrued wages) and 22XX (accrued benefits).
❏ Review general ledger accounts for any expenditures with: 00 for function; 000 for organization; or 00 for program intent code.
❏ Review and validate balances remaining in payroll clearing fund (163).
❏ Report federal and state grant expenditures to district to file for reimbursement.
❏ Review board reports (no detail) for percent expended compared to % expected for this month of the year; if any vary more than 5% above or below, review detail line item budgets to determine cause and whether an item has been coded incorrectly.
❏ Keep superintendent and Board informed of finance issues.
❏ Send staff salary data to district to report through FSP system.
❏ Check Foundation and Available Payment information – posted on TEA.
❏ Verify time and effort and make any necessary payroll adjustments for staff required to track time and effort monthly.
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