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This document outlines key Business data that is submitted during the Fall PEIMS Submission. As the year progresses, this information may be updated to include additional fields of data. This document refers to data in the TSDS Web-Enabled Data Standards (TWEDS) on TEA’s website (https://www.texasstudentdatasystem.org/tsds/teds/tweds-upgrade).
This document assumes you are familiar with the basic features of the ASCENDER Business system and have reviewed the ASCENDER Business Overview guide.
Some of the images and/or examples provided in this document are for informational purposes only and may not completely represent your LEA’s process.
* The red text indicates the domain's submission level as it appears on the District Administration > Options > TSDS > Domains & Entities page.
First Level Submission
The Education Organization domain provides information about any public, charter, education service center, organization or agency.
Information from AskTED is imported into the Operational Data Store (ODS). As you send data, TEA matches the School ID (county district number) to existing district and campus information to ensure that the reported data is credited to the correct Local Education Agency (LEA).
❏ EducationServiceCenter Entity
Descriptor | Descriptor Table | Populated From | Example(s) |
---|---|---|---|
Education Organization Category | C331 | 01=ESC; 02=LEA | |
NameOfInstitution (E3037) | N/A | Populated from AskTED | |
EducationServiceCenterId (E1091) | N/A – Region the ESC or LEA resides in | Populated from AskTED |
❏ LocalEducationAgency Entity
Descriptor | Descriptor Table | Populated From | Example(s) |
---|---|---|---|
Education Organization Category | C331 | 01=ESC; 02=LEA | |
NameOfInstitution (E3037) | N/A | Populated from AskTED | |
LocalEducationAgencyId (E0212) | LEA's County-district number (CCCDDD) | ||
LocalEducationAgencyCategory (E3036) | C337 | Populated from AskTED |
❏ School Entity
Campus Enrollment Type Set
Descriptor | Descriptor Table | Populated From | Example(s) |
---|---|---|---|
CampusEnrollmentType (E1641) | C219 | 02=transfers accepted | |
BeginDate (E3010) | N/A – YYYYMMDD = first day of employment | First instructional day for campus | |
EndDate (E3020) | N/A – YYYYMMDD = day after last day of employment | Last instructional day for campus + 1 |
NSLP Type Set – Completed by PEIMS Coordinator
❏ SSAOrgAssociationExt Entity - Report of LEA's membership in any Shared Service Arrangements (SSAs)
Descriptor | Descriptor Table | Populated From | Example(s) |
---|---|---|---|
SSAType (E0776) | C049 | 02=Bilingual/English as a Second Language | |
FiscalAgentDistrictId (E0777) | N/A – County-district number (CCCDDD) = Fiscal Agent’s county-district number | 123456 = ESC XX |
For more information about what qualifies as a Shared Service Arrangement (SSA), reference the current year TWEDS > Data Components > Domain > Education Organization > SSAOrgAssociationExt (under Entities).
Additional Information
Third Level Submission
The Finance domain provides the financial information captured in accounts (both actuals and budgeted).
❏ BudgetExt Entity
Descriptor | Descriptor Table | Populated From | Example(s) |
---|---|---|---|
BudgetFund (E0316B) | C145B | 199=General Fund, 240=National School Breakfast and Lunch Program | |
BudgetFunction (E0317B) | C146B | 11= Instruction, 36=Extracurricular Activities | |
BudgetObject (E0318B) | C159B | 5711=Taxes, Current Year Levy, 6100=Payroll Costs | |
Organization (E0319) | N/A – Follow FAR Guide | 001=High School Campus, 701=Superintendent | |
FiscalYear (E0974) | N/A – Last digit in school year funds were granted | 5=2024-2025 | |
BudgetProgramIntent (E0320B) | C147B | 11= Basic Educational Services, 36=Early Education Allotment | |
BudgetAmount (E0321) | N/A | Dollar value budgeted, rounded to the nearest dollar | |
BeginDate (E3010) | N/A - YYYYMMDD = first day in force | 20241015 means on Oct 15, 2024 the budget was amended | |
EndDate (E3020) | N/A - YYYYMMDD = first day no longer in force | Typically, the day after the end of the fiscal year, so 20250901= end date for the 2024-2025 school/fiscal year. |
❏ ContractedInstructionalStaffFTEExt Entity
Descriptor | Descriptor Table | Populated From | Example(s) |
---|---|---|---|
CIStaffProgramIntent (E0320C) | C147C | 11= Basic Educational Services, 23=Services to Students with Disabilities | |
TotalContractedInstrStaffFTETotal (E0980) | N/A - measurement in relation to the standard workday | 0.50=1 contracted instructional staff working every school day for half of the day |
FTE calculations will consider the following:
For example, Mrs. Jones is hired to teach the tuba to three players on a contracted instructional staff basis. Her contract specifies that she will work two hours each Monday and each Friday for the entire school year. Her FTE is 0.25 (two hours worked divided by the eight-hour workday in the LEA) multiplied by 0.40 (two days divided by five days) multiplied by 1.0 (36 weeks worked divided by the 36-week instructional year) for a reported FTE of 0.10.
❏ PayrollExt Entity - Staff are reported by Staff ID in the Staff Domain. This data is tied to that existing data.
Descriptor | Descriptor Table | Populated From | Example(s) |
---|---|---|---|
PayrollFund (E0316P) | C145P | 199=General Fund, 205=Head Start | |
PayrollFunction (E0317P) | C146P | 11= Instruction, 36=Extracurricular Activities | |
PayrollObject (E0318P) | C159P | 6112=Salaries or Wages for Substitute Teachers, 6149=Employee Benefits | |
Organization (E0319) | N/A – Follow FAR Guide. | 001=High School Campus, 701=Superintendent | |
FiscalYear (E0974) | N/A – Last digit in school year funds were granted | 5=2024-2025 | |
PayrollProgramIntent (E0320P) | C147P | 11= Basic Educational Services, 36=Early Education Allotment | |
PayrollAmount (E0425) | N/A | Dollar value budgeted, rounded to the nearest dollar | |
PayrollActivity (E0424) | C018 | 02=UIL Athletics, 80=Base Salary | |
BeginDate (E3010) | N/A - YYYYMMDD = first day in force | Contract Begin date. So, 20241015 means the employee began working Oct 15, 2024 | |
EndDate (E3020) | N/A - YYYYMMDD = first day no longer in force | Contract end date + 1 day. So, 20250525 means the employee last worked on May 24, 2025. |
For more information, review the General Reporting Requirements and Special Reporting Requirement sections of the Data Standards. Reference the current year TWEDS > Data Components > Domain > Education Organization > SSAOrgAssociationExt (under Entities).
Additional Information
Budget
Contracted Instructional Staff
Payroll
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