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Trace: • Deductions - HRS3100 • Transaction Records - BAM3000 • Early Contract Payoff Checklist (One or More Jobs/Not All Jobs) • Vendor/Purchase Order Reports • Responsibility - HRS3000
assetmanagement:maintenance:inventorymaintenance:book

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assetmanagement:maintenance:inventorymaintenance:book [2017/08/03 18:43] – created emorenoassetmanagement:maintenance:inventorymaintenance:book [2022/08/02 15:40] (current) – emoreno
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 //**Asset Management > Maintenance > Inventory Maintenance > Book Records**// //**Asset Management > Maintenance > Inventory Maintenance > Book Records**//
  
-<WRAP round intro>This tab is used to define how depreciation should be calculated for an item by defining the property class, depreciation method, recovery period, and depreciable amount for only capital assets (inventory type C).There is currently only one book type, Generally Accepted Accounting Procedures (GAAP or GP) that uses the Straight Line (SL) and No Depreciation (ND) methods. A warning message is displayed if no record exists for capital items. The following fields are required for depreciation calculations:+<WRAP round intro>This tab is used to define how depreciation should be calculated for an item by defining the property class, depreciation method, recovery period, and depreciable amount for only capital assets (inventory type C). There is currently only one book type, Generally Accepted Accounting Procedures (GAAP or GP) that uses the Straight Line (SL) and No Depreciation (ND) methods. A warning message is displayed if no record exists for capital items. The following fields are required for depreciation calculations:
   *** Property Class**   *** Property Class**
   * **Date In Service**   * **Date In Service**
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-====Add or retrieve an existing book record:====+====Add or modify a book record:====
  
-^Retrieve an existing item.|++Search for a record.|{{page>general:assetmanagement_search_for_item}}++|+^Retrieve an existing item.|{{page>general:assetmanagement_search_for_item}}|
  
-Click **+Add** to add a depreciation record. +VCV Click **+Add** to add a record. 
  
  
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 ^Item Nbr and Description|The item number is displayed.|  ^Item Nbr and Description|The item number is displayed.| 
 ^Description| The item number description is displayed.| ^Description| The item number description is displayed.|
-^Book Type|Click {{:images:dropdown.gif|}} to select the book type (e.g., GP - GAAP (Generally Accepted Accounting Procedures)). The field is required for depreciation calculations.| +^Book Type|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the book type (e.g., GP - GAAP (Generally Accepted Accounting Procedures)). The field is required for depreciation calculations.| 
-^Property Class|Click {{:images:dropdown.gif|}} to select the property class description. The field is required for depreciation calculations.|+^Property Class|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the property class description. The field is required for depreciation calculations.|
 ^Date In Service|Type the date that the record was entered into the system in the MMDDYYYY format. If entering a new record, this field is populated from the** Acquired Date** field on the Inventory Records tab, or you can override with a different date. The field is required and is used for inventory validation to maintain accurate depreciation calculations.| ^Date In Service|Type the date that the record was entered into the system in the MMDDYYYY format. If entering a new record, this field is populated from the** Acquired Date** field on the Inventory Records tab, or you can override with a different date. The field is required and is used for inventory validation to maintain accurate depreciation calculations.|
 ^Deprec Method|{{page>general:assetmanagement_deprec_method}}| ^Deprec Method|{{page>general:assetmanagement_deprec_method}}|
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 ^Convention|{{page>general:assetmanagement_convention}}| ^Convention|{{page>general:assetmanagement_convention}}|
 ^Salvage Value|Type the estimated value that the asset will be sold for at the time of disposal.| ^Salvage Value|Type the estimated value that the asset will be sold for at the time of disposal.|
-^Gain/Loss Amt|The amount of gain or loss due to asset disposal is displayed.|+^Gain/Loss Amt|The amount of gain or loss due to asset disposal is displayed. This field is automatically calculated when all necessary fields are populated.|
 ^Unallocated Funds| Select if the asset is used by many diverse groups and cannot be attributed to a specific budget code (e.g., cafeteria). By doing this, depreciation distribution account codes are not required. The asset will also be reported in the unallocated deprecation line on the financial statements produced by the depreciation calculation process.| ^Unallocated Funds| Select if the asset is used by many diverse groups and cannot be attributed to a specific budget code (e.g., cafeteria). By doing this, depreciation distribution account codes are not required. The asset will also be reported in the unallocated deprecation line on the financial statements produced by the depreciation calculation process.|
 ^Business Pct|Type the percentage of asset usage that should be applied (e.g., a district vehicle used for 85 percent business and 15 percent personal use by a superintendent). The amount cannot exceed 100 percent.| ^Business Pct|Type the percentage of asset usage that should be applied (e.g., a district vehicle used for 85 percent business and 15 percent personal use by a superintendent). The amount cannot exceed 100 percent.|
  
-Click **Save**.  +VCV Click **Save**. 
- +
  
  
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 ====Other functions and features:==== ====Other functions and features:====
  
-^Retrieve|++Retrieve data.|{{page>general:retrieve}}++|+^Retrieve|{{page>general:retrieve}}|
 ^Documents|[[general:document_attachments|View or attach supporting documentation.]]| ^Documents|[[general:document_attachments|View or attach supporting documentation.]]|
  
assetmanagement/maintenance/inventorymaintenance/book.1501785793.txt.gz · Last modified: 2017/08/03 13:43 (external edit)

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