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Trace: • November • Vendor/Purchase Order Reports • Responsibility - HRS3000 • ASCENDER - Position Management: Update NYR Positions and Move Employees to CYR Payroll • TSDS Days Employed Set - HRS3150
assetmanagement:maintenance:inventorymaintenance:book

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assetmanagement:maintenance:inventorymaintenance:book [2018/07/24 18:19] – external edit 127.0.0.1assetmanagement:maintenance:inventorymaintenance:book [2022/08/02 15:40] (current) – emoreno
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 //**Asset Management > Maintenance > Inventory Maintenance > Book Records**// //**Asset Management > Maintenance > Inventory Maintenance > Book Records**//
  
-<WRAP round intro>This tab is used to define how depreciation should be calculated for an item by defining the property class, depreciation method, recovery period, and depreciable amount for only capital assets (inventory type C).There is currently only one book type, Generally Accepted Accounting Procedures (GAAP or GP) that uses the Straight Line (SL) and No Depreciation (ND) methods. A warning message is displayed if no record exists for capital items. The following fields are required for depreciation calculations:+<WRAP round intro>This tab is used to define how depreciation should be calculated for an item by defining the property class, depreciation method, recovery period, and depreciable amount for only capital assets (inventory type C). There is currently only one book type, Generally Accepted Accounting Procedures (GAAP or GP) that uses the Straight Line (SL) and No Depreciation (ND) methods. A warning message is displayed if no record exists for capital items. The following fields are required for depreciation calculations:
   *** Property Class**   *** Property Class**
   * **Date In Service**   * **Date In Service**
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-====Add or retrieve an existing book record:====+====Add or modify a book record:====
  
-^Retrieve an existing item.|++Search for a record.|{{page>general:assetmanagement_search_for_item}}++|+^Retrieve an existing item.|{{page>general:assetmanagement_search_for_item}}|
  
-Click **+Add** to add a depreciation record. +VCV Click **+Add** to add a record. 
  
  
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 ^Convention|{{page>general:assetmanagement_convention}}| ^Convention|{{page>general:assetmanagement_convention}}|
 ^Salvage Value|Type the estimated value that the asset will be sold for at the time of disposal.| ^Salvage Value|Type the estimated value that the asset will be sold for at the time of disposal.|
-^Gain/Loss Amt|The amount of gain or loss due to asset disposal is displayed.|+^Gain/Loss Amt|The amount of gain or loss due to asset disposal is displayed. This field is automatically calculated when all necessary fields are populated.|
 ^Unallocated Funds| Select if the asset is used by many diverse groups and cannot be attributed to a specific budget code (e.g., cafeteria). By doing this, depreciation distribution account codes are not required. The asset will also be reported in the unallocated deprecation line on the financial statements produced by the depreciation calculation process.| ^Unallocated Funds| Select if the asset is used by many diverse groups and cannot be attributed to a specific budget code (e.g., cafeteria). By doing this, depreciation distribution account codes are not required. The asset will also be reported in the unallocated deprecation line on the financial statements produced by the depreciation calculation process.|
 ^Business Pct|Type the percentage of asset usage that should be applied (e.g., a district vehicle used for 85 percent business and 15 percent personal use by a superintendent). The amount cannot exceed 100 percent.| ^Business Pct|Type the percentage of asset usage that should be applied (e.g., a district vehicle used for 85 percent business and 15 percent personal use by a superintendent). The amount cannot exceed 100 percent.|
  
-Click **Save**.  +VCV Click **Save**. 
- +
  
  
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 ====Other functions and features:==== ====Other functions and features:====
  
-^Retrieve|++Retrieve data.|{{page>general:retrieve}}++|+^Retrieve|{{page>general:retrieve}}|
 ^Documents|[[general:document_attachments|View or attach supporting documentation.]]| ^Documents|[[general:document_attachments|View or attach supporting documentation.]]|
  
assetmanagement/maintenance/inventorymaintenance/book.1532456379.txt.gz · Last modified: 2018/07/24 13:19 (external edit)

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