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Book Records - BAM3000

Asset Management > Maintenance > Inventory Maintenance > Book Records

This tab is used to define how depreciation should be calculated for an item by defining the property class, depreciation method, recovery period, and depreciable amount for only capital assets (inventory type C).There is currently only one book type, Generally Accepted Accounting Procedures (GAAP or GP) that uses the Straight Line (SL) and No Depreciation (ND) methods. A warning message is displayed if no record exists for capital items. The following fields are required for depreciation calculations:

Property Class
Date In Service
Deprec Method
Recovery Period
Convention

Add or retrieve an existing book record:

Retrieve an existing item.

Search for a record.

Click +Add to add a depreciation record.

Field	Description
Year	Type the year for the records to be added or viewed in the YYYY format. This year must be the same year in the Asset Management Options table, and it also must be included in the Fiscal Year table.
Description	The description of the item selected in the grid at the top of the page is displayed. The account code and percentage of each distribution for the item depreciation is populated in the grid.
Account Code	Type the account code to which the transaction is to be posted. • Press the SPACEBAR to view a list of account codes associated to your user profile. If the account code is not known, click . The Accounts Codes lookup is displayed. • Type data in the individual account code component fields, and click Search. A list of account codes matching your search components is displayed. • Select an account code from the list. Otherwise, click Cancel to close the Account Codes lookup. • The Description field is populated with the description of the account. • To enter a different account code with the same amount, click +Add. Continue adding rows as needed.
Percent	Type the percentage of usage to be distributed to each account code. The percentages entered must total to 100 percent.
Account Code Description	The description of the selected account code is displayed.

Note: The grid is populated with the selected account codes and descriptions, but not the percentages for each account code.

When all account codes have been entered and the percentages total to 100 percent, click Save to add or update the distribution records.

Other functions and features:

Retrieve	Retrieve data. The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost.
	Delete a row. Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save.
Documents	View or attach supporting documentation.

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Book Records - BAM3000

Add or retrieve an existing book record:

Other functions and features:

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Book Records - BAM3000

Add or retrieve an existing book record:

Other functions and features:

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