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assetmanagement:maintenance:inventorymaintenance:inventoryrecords
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Inventory Records - BAM3000
Asset Management > Maintenance > Inventory Maintenance > Inventory Records
This tab used to create capital and inventory asset records manually or by importing Asset Management records from the Finance application.
- Individual records can be created, edited, or deleted from this tab.
- Asset Management records that are imported from the Finance application using the Transaction Records tab are automatically added to the inventory record.
Note: A capital asset (C) can only be changed to an inventory asset (I) after the depreciation record has been deleted. All code table entries must have been created and verified before you begin entering any Asset Management records. The following fields are required for depreciation calculations:
- Inventory Type
- Number of Units
- Unit Cost
- Total Cost
- Acquired Date
- Disposal Date
Modify a record:
| Add | Add an item. | OR | Retrieve an existing item. | Search for a record. |
|---|
| Field | Description |
|---|---|
| Catalog Nbr |
Click If Use Catalog Description is selected on the Tables > Asset Management Options page, and you type an existing catalog number, the description from the Catalog table is used if the Description field is blank. |
| Vendor Nbr | The vendor number is displayed, and is retrieved from the first available transaction record with vendor information. Vendor information can be added to the transaction record from the Transaction Records tab. |
| Inventory Type | Click  to select an inventory type code (C for Capital Assets or I for Inventory Assets). The field is required for depreciation calculations. |
| Status | Click to select a status code. The code must exist on the Tables > Status Code tab before it can be used on this page. |
| Department | Type a code (e.g., 001 for High School) that defines the department that owns or uses the item. The field can be a maximum of six digits. |
| Room Nbr | Type a code to indicate where the item is located. The field can be a maximum of eight digits. |
| Gain Code | Click to select a gain code. The code must exist on the Tables > Gain Code tab before it can be used on this page. |
| From Year | Type the year that the item was placed in service in the YYYY format. |
| To Year | Type the last year of the item’s estimated service life in the YYYY format. |
| Condition | Click to select a code that describes the condition of the item. The code must exist on the Tables > Condition Code tab before it can be used on this page. |
| Acquired Date | Type the date in the MMDDYYYY format. If retrieved from Finance, the Check Date field from the Check Posting page is used. The field is required as it is used for inventory validation to maintain accurate depreciation calculations. |
| Last Inven Date | Type the date the item was last inventoried in the MMDDYYYY format. Otherwise, leave blank. You can select to automatically update the field when the Mass Update for Inventory/Capital Assets process is run. |
| Disposal Date | Type the date the asset was disposed through sale or salvage. The field is required for depreciation calculations. |
| Estimated Life | Type the expected life of the asset in years. The field can be a maximum of four digits in the ##.## format. |
| Sold To | Type the name of the individual, company, or entity to whom the asset was sold when it was disposed. Otherwise, leave blank. |
| Dt Last Update | The date the item record was last updated is displayed. |
| Description | Type a description for the item. The field can be a maximum of 50 characters. If the Use Catalog Description field is selected on the Asset Management Options page, the description from the Catalog table is used if the Description field is blank. |
| Serial Nbr | Type the serial number imprinted on the item by the factory, or type a district-assigned serial number. The field can be a maximum of 30 characters. |
| Vendor Name | The vendor name from the first available transaction record with vendor information is displayed. Vendor information can be added to the transaction record from the Transaction Records tab. |
| Campus | Click  to select a campus code from the available list. The code must exist in the Finance Campus Name and Address table before it can be selected or used on this page. |
| Local Use1 field, type comments that are related to this record. The field can be a maximum of ten characters. Otherwise, leave blank. | |
| Local Use2 and Local Use3 | Type comments that are related to this record. The fields can be a maximum of 11 digits. Otherwise, leave blank. |
Click Save.
**NOTE:
Other functions and features:
assetmanagement/maintenance/inventorymaintenance/inventoryrecords.1493751678.txt.gz · Last modified: 2017/05/02 14:01 (external edit)