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assetmanagement:maintenance:inventorymaintenance:transaction

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assetmanagement:maintenance:inventorymaintenance:transaction [2017/08/03 18:40] – created emorenoassetmanagement:maintenance:inventorymaintenance:transaction [2022/08/02 15:39] (current) – emoreno
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 <WRAP round intro>This tab is used to create and maintain capital and inventory asset transaction records by either manually adding or editing an existing transaction record or importing transaction records from Finance. If importing records, only records for active assets are imported and records are imported one at a time. When you change amounts on this page, the amounts on the Book Records tab are automatically updated with the changed amounts. <WRAP round intro>This tab is used to create and maintain capital and inventory asset transaction records by either manually adding or editing an existing transaction record or importing transaction records from Finance. If importing records, only records for active assets are imported and records are imported one at a time. When you change amounts on this page, the amounts on the Book Records tab are automatically updated with the changed amounts.
 You can create multiple transaction records and account codes per item as additional purchases or improvements are made to a capital asset. These transactions are used to update the Total Cost field for the inventory record. The following transaction types affect this cost amount: You can create multiple transaction records and account codes per item as additional purchases or improvements are made to a capital asset. These transactions are used to update the Total Cost field for the inventory record. The following transaction types affect this cost amount:
-  * O - original transaction(s) +  * O - Original transaction(s) 
-  * M - maintenance changes +  * M - Maintenance changes 
-  * C - capitalized changes to transaction(s)+  * C - Capitalized changes to transaction(s)
 The Inventory Records tab information must be added before any transaction records can be created for an item. Transaction records cannot be deleted, but they can be reversed. If an incorrect amount is entered, a reverse transaction should be created for the same amount but with the opposite sign. The Inventory Records tab information must be added before any transaction records can be created for an item. Transaction records cannot be deleted, but they can be reversed. If an incorrect amount is entered, a reverse transaction should be created for the same amount but with the opposite sign.
 The **Transaction Type** and **Amount** fields are required for depreciation calculations. The **Transaction Type** and **Amount** fields are required for depreciation calculations.
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-====Modify or add a record:====+====Add or modify a transaction record:====
  
-^Retrieve an existing item.|++Search for a record.|{{page>general:assetmanagement_search_for_item}}++|+^Retrieve an existing item.|{{page>general:assetmanagement_search_for_item}}|
  
-Click **+Add** to add a transaction record. +VCV Click **+Add** to add a transaction record. 
  
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
 ^Item Nbr and Description|The item number is displayed.|  ^Item Nbr and Description|The item number is displayed.| 
 ^Description| The item number description is displayed.| ^Description| The item number description is displayed.|
-^Account Code|++|{{page>general:asset_man_account_code}}++|+^Account Code|{{page>general:asset_man_account_code}}|
 ^PO Nbr|Type the purchase order number. The field can be a maximum of eight characters. Leading zeros are not required. However, if the purchase order number is alphanumeric, the field is not zero-filled.| ^PO Nbr|Type the purchase order number. The field can be a maximum of eight characters. Leading zeros are not required. However, if the purchase order number is alphanumeric, the field is not zero-filled.|
 ^Check Nbr|Type the check or voucher number that paid for the item. The field can be a maximum of eight digits. Leading zeros are not required.| ^Check Nbr|Type the check or voucher number that paid for the item. The field can be a maximum of eight digits. Leading zeros are not required.|
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 ^Reason|Type the user-defined reason for the transaction.| ^Reason|Type the user-defined reason for the transaction.|
  
-Click **Save**. When a transaction record is added, the **Deprec Cost** and **Adjusted Basis** fields on the Book Records tab are  be updated with the new amounts.+VCV Click **Save**. When a transaction record is added, the **Deprec Cost** and **Adjusted Basis** fields on the Book Records tab are updated with the new amounts.
  
 ====Import a transaction record:==== ====Import a transaction record:====
-After completing all entries, click **Save** to update the record. The transaction record information is added to the Inventory Records tab. 
  
-^Import|++Import records.|{{page>general:asset_man_import}}++|+{{page>general:asset_man_import}}
  
  
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 The duplicate option is used to duplicate an existing transaction in order to create a reverse transaction to change a previously saved amount or create a new transaction for a similar item. The duplicate option is used to duplicate an existing transaction in order to create a reverse transaction to change a previously saved amount or create a new transaction for a similar item.
  
-^Duplicate|++Duplicate records.|{{page>general:asset_man_duplicate}}++|+{{page>general:asset_man_duplicate}}
  
 ====Other functions and features:==== ====Other functions and features:====
  
  
-^Retrieve|++Retrieve data.|{{page>general:retrieve}}++|+^Retrieve|{{page>general:retrieve}}|
 ^Documents|[[general:document_attachments|View or attach supporting documentation.]]| ^Documents|[[general:document_attachments|View or attach supporting documentation.]]|
  
assetmanagement/maintenance/inventorymaintenance/transaction.1501785648.txt.gz · Last modified: 2017/08/03 13:40 (external edit)

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