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finance:maintenance:1099recordmaintenance

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finance:maintenance:1099recordmaintenance [2019/08/19 19:48] – emorenofinance:maintenance:1099recordmaintenance [2020/11/03 16:26] (current) – emoreno
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 //**Finance > Maintenance > 1099 Record Maintenance**// //**Finance > Maintenance > 1099 Record Maintenance**//
  
-<WRAP round intro>This page permits you to verify, add, delete, or update check transactions by vendor to ensure accuracy of the vendors’ 1099 records. The page can be populated using the Create 1099 Work Table located in Utilities. All transactions that meet the qualifications of the Tables > 1099 Object Codes page for vendors marked 1099 eligible, are created and displayed here.+<WRAP round intro>This page permits you to verify, add, delete, or update check transactions by vendor to ensure accuracy of the vendor's 1099 records. The page can be populated using the Create 1099 Work Table in Utilities. All transactions that meet the qualifications of the Tables > 1099 Object Codes page for vendors marked 1099 eligible are created and displayed here.
  
-  * If the district has not created the 1099 Object Codes table, all transactions for 1099-eligible vendors are displayed. +  * If the LEA has not created the 1099 Object Codes table, all transactions for 1099-eligible vendors are displayed. 
-  * If the district’s student activity fund is not maintained on the system, you can add transactions for vendors that should be reported as income on the vendor’s 1099 MISC forms.+  * If the LEA's student activity fund is not maintained in the system, you can add transactions for vendors that should be reported as income on the vendor’s 1099 MISC forms.
   * If the Create 1099 Work Table - Add is performed after a manual add or manual change of an existing record, the manual entries are not deleted by this process.   * If the Create 1099 Work Table - Add is performed after a manual add or manual change of an existing record, the manual entries are not deleted by this process.
   * If the Create 1099 Work Table - Delete is performed after a manual add or manual change of an existing record, the manual entries are deleted by this process.   * If the Create 1099 Work Table - Delete is performed after a manual add or manual change of an existing record, the manual entries are deleted by this process.
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 ^Vendor|{{page>general:vendor}}| ^Vendor|{{page>general:vendor}}|
  
 +A list of check transactions is displayed for the selected vendor. 
  
-Click **+Add**. The following fields are displayed.+VCV Click {{:images:mag_edit.png?16|Spyglass Icon}} view the transaction details.  
 + 
 +VCV Click **+Add** to add a row.  
 + 
 +VCV Complete the following fields:
  
  
 ^Check Type|Click {{:images:dropdown.gif|Drop-down Arrow}} to select C for computer check or D for district check.| ^Check Type|Click {{:images:dropdown.gif|Drop-down Arrow}} to select C for computer check or D for district check.|
 ^Check Date|Type the date of the check using the MMDDYYYY format.| ^Check Date|Type the date of the check using the MMDDYYYY format.|
-^Check Number|Type the check number. The check number can be alphanumeric. Special characters are not allowed. This field is optional.|+^Check Number|Type the check number. The field can be a maximum of six characters. Check numbers can be alphanumeric. If only numeric values are entered, the field is zero-filled to equal six digits when you tab out of the field (e.g., you entered 123, the field is zero-filled to 000123). If alphanumeric values are used, the field is not zero-filled (e.g., you entered ABC2, the check number remains ABC2).|
 ^Net Exp Amt|Type the net expenditure amount.| ^Net Exp Amt|Type the net expenditure amount.|
-^PO Type|Click {{:images:dropdown.gif|Drop-down Arrow}} to select A for payment authorization or O for purchase order.|+^PO Type|Click {{:images:dropdown.gif|Drop-down Arrow}} to select A for payment authorization or O for the purchase order.|
 ^PO Number|{{page>general:1099_po_number}}| ^PO Number|{{page>general:1099_po_number}}|
 ^Account Code|{{page>general:1099_acct_code}}| ^Account Code|{{page>general:1099_acct_code}}|
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-Click **Save**. +VCV Click **Save**. 
  
  
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 ^+Add|{{page>general:add_a_row_bank_account_group}}| ^+Add|{{page>general:add_a_row_bank_account_group}}|
 +^{{:images:trash_delete.gif|Trashcan Icon}}|{{page>general:deletearow}}|
  
 {{indexmenu_n>25}} {{indexmenu_n>25}}
finance/maintenance/1099recordmaintenance.1566244099.txt.gz · Last modified: 2019/08/19 14:48 (external edit)

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