1099 Record Maintenance - FIN3400

Finance > Maintenance > 1099 Record Maintenance

This page permits you to verify, add, delete, or update check transactions by vendor to ensure accuracy of the vendor's 1099 records. The page can be populated using the Create 1099 Work Table in Utilities. All transactions that meet the qualifications of the Tables > 1099 Object Codes page for vendors marked 1099 eligible are created and displayed here.

If the LEA has not created the 1099 Object Codes table, all transactions for 1099-eligible vendors are displayed.
If the LEA's student activity fund is not maintained in the system, you can add transactions for vendors that should be reported as income on the vendor’s 1099 MISC forms.
If the Create 1099 Work Table - Add is performed after a manual add or manual change of an existing record, the manual entries are not deleted by this process.
If the Create 1099 Work Table - Delete is performed after a manual add or manual change of an existing record, the manual entries are deleted by this process.

Perform 1099 record maintenance:

Field	Description
Vendor	Begin typing the vendor name or number. As you type the data, a drop-down list of corresponding data is displayed. Select vendor name and click Retrieve. The vendor record is displayed. If the vendor name or number is not known, click Directory. The Vendors directory is displayed.

A list of check transactions is displayed for the selected vendor.

❏ Click view the transaction details.

❏ Click +Add to add a row.

❏ Complete the following fields:

Check Type	Click to select C for computer check or D for district check.
Check Date	Type the date of the check using the MMDDYYYY format.
Check Number	Type the check number. The field can be a maximum of six characters. Check numbers can be alphanumeric. If only numeric values are entered, the field is zero-filled to equal six digits when you tab out of the field (e.g., you entered 123, the field is zero-filled to 000123). If alphanumeric values are used, the field is not zero-filled (e.g., you entered ABC2, the check number remains ABC2).
Net Exp Amt	Type the net expenditure amount.
PO Type	Click to select A for payment authorization or O for the purchase order.
PO Number	Click to open the PO Number directory. Select one of the following options and click Search: Only POs with Current File ID Only POs with Previous File ID A list of purchase order numbers is displayed. Select a purchase order to populate the PO Number field.
Account Code	Enter an account code using either of the following: Type the account number, if known. Click to open the Account Code directory. Type the applicable account code components or leave blank for all account codes. Click Search. A list of available account code components is displayed. Select an account code from the list. Otherwise, click Cancel.
Description	The field is populated when the Account Code field is entered.
Invoice Number	Type the invoice number.
Invoice Date	Type the date of the invoice in the MMDDYYYY format.
Transaction Date	The current date is displayed in the MMDDYYYY format; however, it can be changed.
Reason	Type a description of the transaction.

❏ Click Save.

Other functions and features:

+Add	Click to add a row to the grid or press ALT+1. Note: When using ALT+1 to add a new row to the grid, you must use the 1 key on the keyboard, not the 1 key on the numeric keypad.
	Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. Click Save.