Business

User Tools

Site Tools

Trace:
finance:maintenance:createchartofaccounts

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision		Previous revision
finance:maintenance:createchartofaccounts [2018/12/07 21:16] – emorenofinance:maintenance:createchartofaccounts [2022/07/27 14:08] (current) – emoreno
Line 5: Line 5:
 //**Finance > Maintenance > Create Chart of Accounts**// //**Finance > Maintenance > Create Chart of Accounts**//
  
-<WRAP round intro>This page is used to create, update, or delete the list of valid accounts in a chart of accounts. No amounts are entered and no additional records are created when the account is built. Accounts can be deleted if there are no transactions. The **Description** and **Active/Inactive** fields can be changed.+<WRAP round intro>This page is used to create, update, or delete the list of valid accounts in a chart of accounts for the logged-on file ID. No amounts are entered and no additional records are created when a new account is added. Accounts can be deleted if there are no transactions. The **Description** and **Active/Inactive** fields can be changed.
  
 **Notes**: **Notes**:
   * When creating the new funds for the next year, do not duplicate any funds that are inactive here. (An option is available in the Budget application when updating from the general ledger to use active only or active and inactive).   * When creating the new funds for the next year, do not duplicate any funds that are inactive here. (An option is available in the Budget application when updating from the general ledger to use active only or active and inactive).
-  * When adding an account, the account description is set to the description for the object code.+  * When adding an account, the account description can be set to the description for the object code if the description is left blank and the **Refresh Description** button is clicked.  If the description for an existing account code record is deleted, the **Refresh Description** button can be used to populate it.
   * If the first digit of the object code is 6, the function code cannot be 00.   * If the first digit of the object code is 6, the function code cannot be 00.
   * Alphanumeric code components can be used in subobject, educational span, and project detail components of the account code.   * Alphanumeric code components can be used in subobject, educational span, and project detail components of the account code.
  
-See [[general:commonpayrollobject:subobjectcodes|common payroll/subobject codes]].+Reference the following documents for additional information:   
 +  * [[general:commonpayrollobject:subobjectcodes|Common Payroll/Subobject Codes Guide]] 
 +  * [[general:debit_credit_guide|Debit/Credit Guide]]
 </WRAP> </WRAP>
  
- +VCV Under **Retrieval Options**, you can narrow the account codes displayed on the page by entering data in the following fields: 
-====Sort the chart of accounts:====+
  
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
-^Account Code|Type all or some of the desired account code. | +^Account Code|Type all or some of an account code, or click {{:images:smallpicklist.gif|Ellipsis Icon}} in each field of the lookup to select the appropriate account code components from the Account Codes lookup. The selected account code component is populated in the corresponding **Account Code** field.| 
-^Active/Inactive|Click {{:images:dropdown.gif|Drop-down Arrow}} to select //A Active// or //I Inactive// from the drop down. |+^Active/Inactive|Click {{:images:dropdown.gif|Drop-down Arrow}} to select //Active// or //Inactive// from the drop down. |
 ^Description|Type the account description.| ^Description|Type the account description.|
 +
 +VCV Click **Retrieve**. A list of account codes matching your search criteria is displayed. 
  
 ====Add an account:==== ====Add an account:====
  
-^+Add|Click to add a row to the last page of account codes.|+VCV Click **+Add** to add a row to the current page of account codes.
  
 ^Account Code|{{page>general:createchartaccountcode}}| ^Account Code|{{page>general:createchartaccountcode}}|
 ^Description|Type the new account description.| ^Description|Type the new account description.|
-^Active/Inactive|Click {{:images:dropdown.gif|Drop-down Arrow}} to select //A Active// or //I Inactive// from the drop down.|+^Active/Inactive|Click {{:images:dropdown.gif|Drop-down Arrow}} to select //Active// or //Inactive// from the drop down.|
  
 +VCV Click **Refresh Description** to update the **Description** field after entering an existing account code or after entering a new account code with a blank description. The description is populated from the **Object Description** field on the Finance > Tables > Account Codes > Object Code tab.
  
-|++Refresh Description.|{{page>general:chartofaccts_refresh_description}}++| 
  
  
-Click **Save**.+VCV Click **Save**.
  
  
 ====Other functions and features:==== ====Other functions and features:====
-^Retrieve|++Retrieve data.|{{page>general:retrieve}}++| +^Retrieve|{{page>general:retrieve}}| 
-^Print|++Print data.|{{page>general:printreport}}++| +^Reset|Click to clear the fields under **Retrieval Options**.|  
-^{{:images:trash_delete.gif?15|Trashcan Icon}}|++Delete a row.|{{page>general:deletearow}}++|+^Print|Click to print the report. [[general:printreport|Review the report.]]| 
 +^{{:images:trash_delete.gif|Trashcan Icon}}|{{page>general:deletearow}}|
  
  
finance/maintenance/createchartofaccounts.1544217418.txt.gz · Last modified: 2018/12/07 16:16 (external edit)

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.