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finance:maintenance:postings:cashreceipt
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Cash Receipt - FIN3200
Finance > Maintenance > Postings > Cash Receipt
This tab is used to record cash receipts (monies received) or deposits for all district accounts that are valid in the chart of accounts. The tab consists of three sections: transaction, detail, and summary. When the transaction is highlighted, the detail and summary are displayed.
Retrieve a cash receipt:
| Retrieve an existing record. | Search for a record. |
|---|
Add a cash receipt:
Click Add Receipt to add a cash receipt.
| Field | Description |
|---|---|
| Receipt Number | If Use Automatic Cash Receipt Number Assignment is not selected on the Finance Options tab, type the user-defined, six-character alphanumeric receipt number. If the receipt number is numeric, leading zeros are not required. |
| Cash Rcpt Nbr Description | Type a user-defined description about the origin of the cash receipt. The description can be a maximum of 30 characters and is displayed on the FIN1000 - Cash Receipt Journal report. |
| Cash Receipt Total | The total cash receipt transactions entered in the detail section is displayed. |
| Default Cash Rcpt Nbr Description | Type a cash receipt number description that is automatically used for new cash receipts, that is, all cash receipts created contain the default reason. |
In the transaction section, click +Add to add a row.
| Account Code |
Type an account code. As you type the account code, a drop-down list of corresponding account numbers is displayed. Select an account number.
If the account code is not known, place the cursor in the account code field and press F2. Or, click
The Description and Contra Account Code fields are automatically populated. The contra account is set to the same fund number and fiscal year as the account number. (The fund and fiscal year must be the same as the account number.) The Contra Account Code is a user-defined object/subobject code that is in the Finance Automatic Posting Defaults section on the Tables > District Finance Options > Clearing Fund Maintenance tab. If you manually type a contra account code, the function code must be 00, and the object code must be 11XX, 181X, or 191X.
|
|---|---|
| Contra Account Code |
If it is necessary to override the contra number, click |
| Receipt Source/Description | You can enter a detail transaction description for one or more account codes that are part of this cash receipt. |
| Amount | Type the amount of the cash receipt. The value is also entered in the transaction and summary sections as display only. As additional detail transactions are entered in the detail section, the cash receipt amount displayed in the transaction and summary sections update to include each additional transaction. |
| Trans Date |
The current system date is displayed by default, but it can be modified. If it is modified, all new transactions default to the last transaction date that was entered. |
| User ID | The name of the user who created the transaction is displayed. Users are created in the Security Administration application. |
Click Save.
Other functions and features:
| Retrieve | Retrieve data. |
|---|---|
| Delete Receipt | Click to delete a cash receipt. |
| Reverse Receipt | Click to reverse a cash receipt. |
| +Add | Add a row. |
 | Delete a row. |
finance/maintenance/postings/cashreceipt.1500043611.txt.gz · Last modified: 2017/07/14 09:46 (external edit)