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Trace: • Asset Management Summary Quick Checklist • G&P SSA Fiscal Agent Management - Approve Grant Requests • Salary Calculation - HRS3400 • ASCENDER - August TRS Reporting Process • Check Processing - Purchase Order - FIN3200
finance:maintenance:postings:checkprocessingpurchaseorder

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finance:maintenance:postings:checkprocessingpurchaseorder [2019/04/10 20:14] – emorenofinance:maintenance:postings:checkprocessingpurchaseorder [2022/07/05 14:21] (current) – emoreno
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 When posting invoices on the Check Processing - PO tab, enter an account in the detail section. It is important that you tab out of the field after making an entry, as this enables the system to update the summary information. When posting invoices on the Check Processing - PO tab, enter an account in the detail section. It is important that you tab out of the field after making an entry, as this enables the system to update the summary information.
 Fifteen transactions can be placed on a single vendor check before the transactions flow over to the next check. The totals are displayed on the last check to that vendor. All previous checks are then voided by the system.  Fifteen transactions can be placed on a single vendor check before the transactions flow over to the next check. The totals are displayed on the last check to that vendor. All previous checks are then voided by the system. 
-If **Create Receiving Payables** is selected on the District Administration > Options > Purchasing Options > Purchasing Options tab, when items are received in Purchasing, a payable is automatically created. The **Requisition Status** field displays the current status of the purchase order. If using Receiving in Purchasing, the **Received Date** field displays the date the items were received. Both of these fields are display only and cannot be modified.+ 
 +If **Create Receiving Payables** is selected on the District Administration > Options > Purchasing/Warehouse tab, when items are received in Purchasing, a payable is automatically created on the [[finance:maintenance:pendingpayables|Finance > Maintenance > Pending Payables]] page. For bundled requisitions, the payable transaction is created on the [[finance:maintenance:postings:checkprocessingpurchaseorder|Finance > Maintenance > Postings > Check Processing - PO]] tab. 
 + 
 +The **Requisition Status** field displays the current status of the purchase order. If using Receiving in Purchasing, the **Received Date** field displays the date the items were received. Both of these fields are display only and cannot be modified.
  
 You can reverse a transaction by clicking **Reverse** in the detail section. In the detail section, REVERSAL is displayed in the **Reason** column, and the **Net Expend Amt** and **Liquidated Amt** fields reflect a negative entry. You can reverse a transaction by clicking **Reverse** in the detail section. In the detail section, REVERSAL is displayed in the **Reason** column, and the **Net Expend Amt** and **Liquidated Amt** fields reflect a negative entry.
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 ====Retrieve a PO:==== ====Retrieve a PO:====
  
-^Retrieve an existing record.|{{page>general:finance_search_for_po}}|+^Retrieve an existing record|{{page>general:finance_search_for_po}}|
 ^View Account Details|Selected by default to display the detail section. Clear the field to hide the detail section.| ^View Account Details|Selected by default to display the detail section. Clear the field to hide the detail section.|
  
 ====Create a check transaction for a new or an existing PO:==== ====Create a check transaction for a new or an existing PO:====
  
-In the transaction section, select an existing PO. Transaction details for the PO are displayed in the detail section and the transaction summary in the summary section.+VCV In the transaction section, select an existing PO. Transaction details for the PO are displayed in the detail section and the transaction summary in the summary section.
  
      
  
 ^Fully Liquidate|{{page>general:fully_liquidate}}| ^Fully Liquidate|{{page>general:fully_liquidate}}|
 +^Refresh Totals|{{page>general:budget_refresh_totals}}|
  
-Click **+Add** to add a transaction. +VCV Click **+Add** to add a transaction. 
  
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
 ^Proc|Selected if the PO has not been fully liquidated (a check has been issued but an encumbrance balance exists) and the transaction has been through end-of-month processing. The field is not selected if the PO is unprocessed.| ^Proc|Selected if the PO has not been fully liquidated (a check has been issued but an encumbrance balance exists) and the transaction has been through end-of-month processing. The field is not selected if the PO is unprocessed.|
 ^Acct Per|The accounting period for the transaction is displayed.| ^Acct Per|The accounting period for the transaction is displayed.|
-^Account Code|++|{{page>general:check_processing_po_acct_code}}++|+^Account Code|{{page>general:check_processing_po_acct_code}}|
 ^Type|{{page>general:type_field_po}}| ^Type|{{page>general:type_field_po}}|
 ^Check Nbr|{{page>general:check_number_po}}| ^Check Nbr|{{page>general:check_number_po}}|
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 ^Reason|Type a user-defined reason for the transaction. The field can be a maximum of 30 characters.| ^Reason|Type a user-defined reason for the transaction. The field can be a maximum of 30 characters.|
 ^Net Expend Amt|Type an amount for the check transaction.| ^Net Expend Amt|Type an amount for the check transaction.|
-^Invoice Date|Type the date of the invoice being paid by the transaction.|+^Invoice Date|Type the date of the invoice being paid by the transaction. Invoices can be processed regardless of the date/year in which they originated.|
 ^Invoice Nbr|{{page>general:finance_invoice_number}}| ^Invoice Nbr|{{page>general:finance_invoice_number}}|
 ^Contra Account Code|{{page>general:contra_acct_code}}| ^Contra Account Code|{{page>general:contra_acct_code}}|
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 ^EFT|{{page>general:finance_eft}}| ^EFT|{{page>general:finance_eft}}|
 ^Print|{{page>general:finance_pa_print}}| ^Print|{{page>general:finance_pa_print}}|
-^Separate Check|{{page>general:finance_pa_separate_check}}|+^Separate Check|{{page>general:finance_po_separate_check}}|
 ^Trans Date|{{page>general:trans_date_pa}}| ^Trans Date|{{page>general:trans_date_pa}}|
 ^User ID|The name of the user who created the transaction is displayed. Users are created in the Security Administration application.| ^User ID|The name of the user who created the transaction is displayed. Users are created in the Security Administration application.|
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 ====Reverse a computer check transaction for a PO:==== ====Reverse a computer check transaction for a PO:====
  
-You can reverse a check transaction for a PO only in the detail section of the tab. The following rules apply to reversing a check transaction for a PO:+PO check transactions can be reversed in the detail section of the tab. The following rules apply when reversing a check transaction for a PO:
  
   * Check transactions for POs created in the current accounting period can only be reversed in the current accounting period.   * Check transactions for POs created in the current accounting period can only be reversed in the current accounting period.
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     * Once a deferred check has been paid, the **Reason** column cannot be modified.     * Once a deferred check has been paid, the **Reason** column cannot be modified.
  
-In the detail section, select a transaction to be reversed.+VCV In the detail section, select a transaction to be reversed.
  
-Click **Reverse**. In the detail section, a row is added with the same account code, description, and contra account code, but with a negative amount in the **Net Expend Amt** field.+VCV Click **Reverse**. In the detail section, a row is added with the same account code, description, and contra account code, but with a negative amount in the **Net Expend Amt** field.
  
 ^Reason|REVERSAL is displayed.| ^Reason|REVERSAL is displayed.|
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-Click **Save** to save. A pop-up is displayed with the balance amounts prior to and projected for the transaction.     +VCV Click **Save**. 
 + 
 +<div indent> A pop-up window opens with the balance amounts prior to and projected for the transaction.  
 +</div>    
   * Click **Yes** to continue.    * Click **Yes** to continue. 
   * Click **No** to cancel.   * Click **No** to cancel.
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 ====Other functions and features:==== ====Other functions and features:====
  
-^Retrieve|++Retrieve data.|{{page>general:retrieve}}++| +^Retrieve|{{page>general:retrieve}}| 
-^+Add|++Add a row.|{{page>general:add_a_row_bank_account_group}}++|+^+Add|{{page>general:add_a_row_bank_account_group}}|
  
  
 {{indexmenu_n>35}} {{indexmenu_n>35}}
finance/maintenance/postings/checkprocessingpurchaseorder.1554927288.txt.gz · Last modified: 2019/04/10 15:14 (external edit)

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