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Trace: • Asset Management Summary Quick Checklist • G&P SSA Fiscal Agent Management - Approve Grant Requests • Salary Calculation - HRS3400 • Check Processing - Purchase Order - FIN3200 • ASCENDER - August TRS Reporting Process
finance:maintenance:postings:checkprocessingpurchaseorder

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finance:maintenance:postings:checkprocessingpurchaseorder [2019/11/05 15:52] – emorenofinance:maintenance:postings:checkprocessingpurchaseorder [2022/07/05 14:21] (current) – emoreno
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 ====Retrieve a PO:==== ====Retrieve a PO:====
  
-^Retrieve an existing record.|{{page>general:finance_search_for_po}}|+^Retrieve an existing record|{{page>general:finance_search_for_po}}|
 ^View Account Details|Selected by default to display the detail section. Clear the field to hide the detail section.| ^View Account Details|Selected by default to display the detail section. Clear the field to hide the detail section.|
  
 ====Create a check transaction for a new or an existing PO:==== ====Create a check transaction for a new or an existing PO:====
  
-In the transaction section, select an existing PO. Transaction details for the PO are displayed in the detail section and the transaction summary in the summary section.+VCV In the transaction section, select an existing PO. Transaction details for the PO are displayed in the detail section and the transaction summary in the summary section.
  
      
  
 ^Fully Liquidate|{{page>general:fully_liquidate}}| ^Fully Liquidate|{{page>general:fully_liquidate}}|
 +^Refresh Totals|{{page>general:budget_refresh_totals}}|
  
-Click **+Add** to add a transaction. +VCV Click **+Add** to add a transaction. 
  
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
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 ^Reason|Type a user-defined reason for the transaction. The field can be a maximum of 30 characters.| ^Reason|Type a user-defined reason for the transaction. The field can be a maximum of 30 characters.|
 ^Net Expend Amt|Type an amount for the check transaction.| ^Net Expend Amt|Type an amount for the check transaction.|
-^Invoice Date|Type the date of the invoice being paid by the transaction.|+^Invoice Date|Type the date of the invoice being paid by the transaction. Invoices can be processed regardless of the date/year in which they originated.|
 ^Invoice Nbr|{{page>general:finance_invoice_number}}| ^Invoice Nbr|{{page>general:finance_invoice_number}}|
 ^Contra Account Code|{{page>general:contra_acct_code}}| ^Contra Account Code|{{page>general:contra_acct_code}}|
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 ====Reverse a computer check transaction for a PO:==== ====Reverse a computer check transaction for a PO:====
  
-You can reverse a check transaction for a PO only in the detail section of the tab. The following rules apply to reversing a check transaction for a PO:+PO check transactions can be reversed in the detail section of the tab. The following rules apply when reversing a check transaction for a PO:
  
   * Check transactions for POs created in the current accounting period can only be reversed in the current accounting period.   * Check transactions for POs created in the current accounting period can only be reversed in the current accounting period.
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     * Once a deferred check has been paid, the **Reason** column cannot be modified.     * Once a deferred check has been paid, the **Reason** column cannot be modified.
  
-In the detail section, select a transaction to be reversed.+VCV In the detail section, select a transaction to be reversed.
  
-Click **Reverse**. In the detail section, a row is added with the same account code, description, and contra account code, but with a negative amount in the **Net Expend Amt** field.+VCV Click **Reverse**. In the detail section, a row is added with the same account code, description, and contra account code, but with a negative amount in the **Net Expend Amt** field.
  
 ^Reason|REVERSAL is displayed.| ^Reason|REVERSAL is displayed.|
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-Click **Save** to save. A pop-up is displayed with the balance amounts prior to and projected for the transaction.     +VCV Click **Save**. 
 + 
 +<div indent> A pop-up window opens with the balance amounts prior to and projected for the transaction.  
 +</div>    
   * Click **Yes** to continue.    * Click **Yes** to continue. 
   * Click **No** to cancel.   * Click **No** to cancel.
finance/maintenance/postings/checkprocessingpurchaseorder.1572969132.txt.gz · Last modified: 2019/11/05 10:52 (external edit)

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