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Trace: • Calendar YTD - HRS3600 • Transaction Records - BAM3000 • ASCENDER - End-of-Year (EOY) Accruals for June Year-End LEAs
finance:maintenance:postings:journalactual

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finance:maintenance:postings:journalactual [2017/07/25 16:12] – emorenofinance:maintenance:postings:journalactual [2022/07/27 14:11] (current) – emoreno
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 The page consists of three sections: transactions, detail, and summary. When the transaction is highlighted, the detail and summary are displayed. If the detail is highlighted, the summary section displays a summary of the highlighted transaction. The page consists of three sections: transactions, detail, and summary. When the transaction is highlighted, the detail and summary are displayed. If the detail is highlighted, the summary section displays a summary of the highlighted transaction.
 +
 +Reference the [[general:debit_credit_guide|Debit/Credit Guide]] for additional information.
 </WRAP> </WRAP>
 +
 +
 +
  
  
 ====Retrieve existing journal vouchers:==== ====Retrieve existing journal vouchers:====
  
-^Retrieve an existing record.|++Search for a record.|{{page>general:finance_search_for_journal_voucher}}++|+^Retrieve an existing record.|{{page>general:finance_search_for_journal_voucher}}|
  
  
 ====Create a journal voucher or add a journal entry:==== ====Create a journal voucher or add a journal entry:====
  
-Click **Add JV** to add a journal voucher. +VCV Click **Add JV** to add a journal voucher. 
  
 ^Field ^Description ^ ^Field ^Description ^
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 ^JV Number|{{page>general:jvnumber}}| ^JV Number|{{page>general:jvnumber}}|
 ^JV Number Description|{{page>general:jvnumber_descroiption}}| ^JV Number Description|{{page>general:jvnumber_descroiption}}|
 +^Acct Per|The accounting period for the transaction is displayed.|
 +^Ignore for Grants and Projects|Select to ignore all JV entries for the Grants and Projects application.|
 ^Default JV Number Description|Type a JV number description that is used for new journal vouchers automatically, that is, all journal vouchers created contain the default JV number description.| ^Default JV Number Description|Type a JV number description that is used for new journal vouchers automatically, that is, all journal vouchers created contain the default JV number description.|
  
-Click **+Add** to add a transaction. +VCV Click **+Add** to add a transaction. 
  
 ^Account Code|{{page>general:journal_actual_acct_code}}| ^Account Code|{{page>general:journal_actual_acct_code}}|
 ^Description|The general ledger description of the account code is displayed.| ^Description|The general ledger description of the account code is displayed.|
-^Reason|If a description exists in the JV Number Description field, that description is automatically displayed in the Reason field. You may change the reason. The reason can be a maximum of 30 characters.| +^Reason|If a description exists in the **JV Number Description** field, that description is automatically displayed in the Reason field. You may change the reason. The reason can be a maximum of 30 characters.| 
-^Debit or Credit Amount|Tab to either the Debit Amount or Credit Amount field to enter an amount for the transaction. If any pending transaction overdraws an account, an error message is displayed to alert the user of the overdrawn condition for the specific account.|+^Debit or Credit Amount|Tab to either the **Debit Amount** or **Credit Amount** fields to enter an amount for the transaction. If any pending transaction overdraws an account, an error message is displayed to alert the user of the overdrawn condition for the specific account.|
 ^Trans Date|{{page>general:trans_date_pa}}| ^Trans Date|{{page>general:trans_date_pa}}|
 ^User ID|The name of the user who created the transaction is displayed. Users are created in the Security Administration application.| ^User ID|The name of the user who created the transaction is displayed. Users are created in the Security Administration application.|
  
-Click **Save**. The system validates that the debit and credit amounts balance within a specific journal voucher and that the debit and credit amounts balance within a specific fund.+VCV Click **Save**. The system validates that the debit and credit amounts balance within a specific journal voucher and that the debit and credit amounts balance within a specific fund.
 If the user attempts to save an unbalanced fund, the system advises the user that the funds are out of balance and cannot be saved. You must correct the imbalance prior to saving. If the user attempts to save an unbalanced fund, the system advises the user that the funds are out of balance and cannot be saved. You must correct the imbalance prior to saving.
  
  
-Click {{:images:mag_edit.gif|}} to view additional information for the transaction in the bottom grid. +^{{:images:mag_edit.png?16|Spyglass Icon}}|Click to view additional information for the transaction in the bottom grid.| 
- +^Refresh Description|{{page>general:budget_refresh_description}}| 
-|++Refresh Description.|{{page>general:budget_refresh_description}}++| +^Refresh Totals|{{page>general:budget_refresh_totals}}|
-|++Refresh Totals.|{{page>general:budget_refresh_totals}}++|+
  
 In the summary section, a row is added when an account code is selected and entered in the detail section. All fields are display only. In the summary section, a row is added when an account code is selected and entered in the detail section. All fields are display only.
  
-^Account Code|The account code selected when the purchase order transaction was created is displayed.|+^Account Code|The account code selected when the journal actual transaction was created is displayed.|
 ^Description|The general ledger description of the account code is displayed.| ^Description|The general ledger description of the account code is displayed.|
 ^Curr Exp/Rlzd Rev|The expenditure or realized revenue balance for the selected account is displayed. The balance reflects all changes made in the current and next accounting periods.| ^Curr Exp/Rlzd Rev|The expenditure or realized revenue balance for the selected account is displayed. The balance reflects all changes made in the current and next accounting periods.|
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 You can reverse an entry in the transaction section of the tab. You can reverse an entry in the transaction section of the tab.
  
-Click **Reverse**.+VCV Click **Reverse**.
   * The **Debit Amount** and **Credit Amount** fields in the summary section to zero.   * The **Debit Amount** and **Credit Amount** fields in the summary section to zero.
   * The value that is reversed is added to the **Adj Exp/Rlzd Rev** field and modifies the **Adjusted Balance** field to display the new balance.   * The value that is reversed is added to the **Adj Exp/Rlzd Rev** field and modifies the **Adjusted Balance** field to display the new balance.
    
-^Reason|REVERSAL is displayed.| 
 ^Trans Date|{{page>general:trans_date}}| ^Trans Date|{{page>general:trans_date}}|
 ^User ID|The name of the user who created the transaction is displayed. Users are created in the Security Administration application.| ^User ID|The name of the user who created the transaction is displayed. Users are created in the Security Administration application.|
  
-Click **Save**. The system validates that the debit and credit amounts balance within a specific journal voucher and that the debit and credit amounts balance within a specific fund.+VCV Click **Save**. The system validates that the debit and credit amounts balance within a specific journal voucher and that the debit and credit amounts balance within a specific fund.
 If the user attempts to save an unbalanced fund, the system advises the user that the funds are out of balance and cannot be saved. You must correct the imbalance prior to saving. If the user attempts to save an unbalanced fund, the system advises the user that the funds are out of balance and cannot be saved. You must correct the imbalance prior to saving.
  
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 This is a comma-delimited file format, which means that commas are not allowed within a field. This is a comma-delimited file format, which means that commas are not allowed within a field.
- 
-You can duplicate an entry in the transaction section of the tab. 
- 
  
 {{page>general:duplicate_jv}} {{page>general:duplicate_jv}}
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 ====Other functions and features:==== ====Other functions and features:====
  
-^Retrieve|++Retrieve data.|{{page>general:retrieve}}++| +^+Add|{{page>general:add_a_row_bank_account_group}}| 
-^+Add|++Add a row.|{{page>general:add_a_row_bank_account_group}}++| +^Reset|{{page>general:resetdata}}| 
-^Delete JV|Click to delete a journal voucher.| +^Delete|{{page>general:finance_delete_jvbudget}}| 
-^Reverse JV|Click to reverse a journal voucher.| +^{{:images:trash_delete.gif|Trashcan Icon}}|Click to delete a transaction. The row is shaded red to indicate that it will be deleted when the record is saved.\\  \\  Click **Save**.|  
 +^Print|Click to print the journal voucher information. [[general:printreport|Review the report.]]| 
  
 +{{indexmenu_n>40}}
  
  
  
  
finance/maintenance/postings/journalactual.1500999132.txt.gz · Last modified: 2017/07/25 11:12 (external edit)

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