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finance:maintenance:postings:journalbudget

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finance:maintenance:postings:journalbudget [2020/05/20 20:05] – external edit 127.0.0.1finance:maintenance:postings:journalbudget [2023/03/29 13:51] (current) – emoreno
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 <WRAP round intro>This tab is used to create new journal entries for the budget only. You can enter all transactions related to one journal voucher; it requires you to enter both sides of the transactions. Total debits must equal total credits, and the total credits for each fund and fiscal year must equal the total debits for that fund and fiscal year. <WRAP round intro>This tab is used to create new journal entries for the budget only. You can enter all transactions related to one journal voucher; it requires you to enter both sides of the transactions. Total debits must equal total credits, and the total credits for each fund and fiscal year must equal the total debits for that fund and fiscal year.
  
-A list of Budget general ledger transactions are displayed and only those transactions for that accounting period that have not been run through the end-of-month process are included.+A list of Budget general ledger transactions is displayed and only those transactions for that accounting period that have not been run through the end-of-month process are included.
 When posting transactions in the Journal Budget tab, you should enter an account in the detail section. It is important that you tab out of the field after making an entry in order to update the summary information.  When posting transactions in the Journal Budget tab, you should enter an account in the detail section. It is important that you tab out of the field after making an entry in order to update the summary information. 
 </WRAP> </WRAP>
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 ===Retrieve existing journal vouchers:==== ===Retrieve existing journal vouchers:====
  
-^Retrieve an existing journal voucher.|{{page>general:jv_number}}|+^Retrieve an existing JV.|{{page>general:jv_number}}|
  
 ===Add a journal voucher:==== ===Add a journal voucher:====
  
-Click **Add JV** to add a journal voucher. +VCV Click **Add JV** to add a journal voucher. 
  
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
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 ^JV Number Description|{{page>general:jv_number_description}}| ^JV Number Description|{{page>general:jv_number_description}}|
 ^Acct Per|The accounting period for the transaction is displayed.| ^Acct Per|The accounting period for the transaction is displayed.|
 +^Ignore for Grants and Projects|Select to ignore all JV entries for the Grants and Projects application.|
 ^Capture Orig Budget|If selected, entered transactions update the **Original Budget Amt** displayed on the Amended Budget Maintenance page and the **Adj Appr/Est Rev** field. If not selected, entered transactions only update the **Adj Appr/Est Rev** field.| ^Capture Orig Budget|If selected, entered transactions update the **Original Budget Amt** displayed on the Amended Budget Maintenance page and the **Adj Appr/Est Rev** field. If not selected, entered transactions only update the **Adj Appr/Est Rev** field.|
 ^Default JV Number Description|Type a journal voucher number description to be automatically used for new journal vouchers, that is, all journal vouchers created will contain the default journal voucher number description.| ^Default JV Number Description|Type a journal voucher number description to be automatically used for new journal vouchers, that is, all journal vouchers created will contain the default journal voucher number description.|
  
-Click **+Add** to add a row. +VCV Click **+Add** to add a row.  
 ^Account Code|{{page>general:account_code_jv}}| ^Account Code|{{page>general:account_code_jv}}|
 ^Description|The account code description from the chart of accounts is displayed.| ^Description|The account code description from the chart of accounts is displayed.|
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 ^User ID|{{page>general:jv_userid}}| ^User ID|{{page>general:jv_userid}}|
  
-Click **Save**. The **Curr Appr/Est Rev** and **Current Balance** fields in the lower grid are updated. +VCV Click **Save**. The **Curr Appr/Est Rev** and **Current Balance** fields in the lower grid are updated.
- +
-Click {{:images:mag_edit.svg?16|Spyglass Icon}} to view additional information for the transaction in the bottom grid.+
  
 +^{{:images:mag_edit.png?16|Spyglass Icon}}|Click to view additional information for the transaction in the bottom grid.|
 ^Refresh Description|{{page>general:budget_refresh_description}}| ^Refresh Description|{{page>general:budget_refresh_description}}|
 ^Refresh Totals|{{page>general:budget_refresh_totals}}| ^Refresh Totals|{{page>general:budget_refresh_totals}}|
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-Click **Save**. The debit and credit amounts balance within a specific journal voucher, and the debit and credit amounts balance within a specific fund are validated.+VCV Click **Save**. The debit and credit amounts balance within a specific journal voucher, and the debit and credit amounts balance within a specific fund are validated.
 If you try to save an unbalanced fund, a message informs you that the funds are out of balance and cannot be saved. You must correct the balance issue prior to saving. If you try to save an unbalanced fund, a message informs you that the funds are out of balance and cannot be saved. You must correct the balance issue prior to saving.
  
 ===Reverse an entry:==== ===Reverse an entry:====
  
-An entry in the transaction or detail section can be reversed. In the transaction section, select an existing transaction to be reversed.+An entry in the transaction or detail section can be reversed. 
  
 +VCV In the transaction section, select an existing transaction to be reversed.
 +
 +<WRAP Box>
 **Note**:  You can click **Reverse**, and the resulting reversal entries are displayed in the detail section. If you have not saved the reversal, **Reverse** cannot be clicked again. However, once the reversal is saved, you can click **Reverse** again, and it reverses all transactions residing in the detail section. The summary section is still displayed as zero amounts. Once saved, all entries in the detail section are displayed on the general ledger. **Note**:  You can click **Reverse**, and the resulting reversal entries are displayed in the detail section. If you have not saved the reversal, **Reverse** cannot be clicked again. However, once the reversal is saved, you can click **Reverse** again, and it reverses all transactions residing in the detail section. The summary section is still displayed as zero amounts. Once saved, all entries in the detail section are displayed on the general ledger.
 +</WRAP>
  
-Click **Reverse JV** to reverse the JV entries.. +VCV Click **Reverse JV** to reverse the JV entries. 
   * The **Current Balance**, **Debit Amount**, and **Credit Amount** fields in the summary section are set to zero.   * The **Current Balance**, **Debit Amount**, and **Credit Amount** fields in the summary section are set to zero.
   * A new row is added in the detail section with the same account code and description, but with an entry in the credit column that is equal to the amount in the debit column or with an entry in the debit column that is equal to the amount in the credit column.   * A new row is added in the detail section with the same account code and description, but with an entry in the credit column that is equal to the amount in the debit column or with an entry in the debit column that is equal to the amount in the credit column.
-  * The **Trans Date** field displays the current system date, but it can be modified.For all file IDs, the year is validated to ensure that it is not less than 2000 and not greater than 2010.+  * The **Trans Date** field displays the current system date, but it can be modified. 
   * When logged on to file ID C, the year is validated to ensure that it is not less than the current year, not less than the Finance Options **From School Year**, and not greater than the Finance Options **To School Year**.   * When logged on to file ID C, the year is validated to ensure that it is not less than the current year, not less than the Finance Options **From School Year**, and not greater than the Finance Options **To School Year**.
   * The **User ID** field (in the detail section) displays the name of the user who entered the transaction. This field is display only.   * The **User ID** field (in the detail section) displays the name of the user who entered the transaction. This field is display only.
  
-Click **Save**. The debit and credit amounts balance within a specific journal voucher, and the debit and credit amounts balance within a specific fund are validated.+VCV Click **Save**. The debit and credit amounts balance within a specific journal voucher, and the debit and credit amounts balance within a specific fund are validated.
 If you try to save an unbalanced fund, a message informs you that the funds are out of balance and cannot be saved. You must correct the balance issue prior to saving. If you try to save an unbalanced fund, a message informs you that the funds are out of balance and cannot be saved. You must correct the balance issue prior to saving.
  
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 ^+Add|{{page>general:add_a_row_bank_account_group}}| ^+Add|{{page>general:add_a_row_bank_account_group}}|
 +^Reset|{{page>general:resetdata}}|
 +^Delete|{{page>general:finance_delete_jvbudget}}|
 +^{{:images:trash_delete.gif|Trashcan Icon}}|Click to delete a transaction. The row is shaded red to indicate that it will be deleted when the record is saved.\\  \\  Click **Save**.| 
 +^Print|Click to print the journal voucher information. [[general:printreport|Review the report.]]| 
  
-{{indexmenu_n>5}} 
  
 +{{indexmenu_n>5}}
  
finance/maintenance/postings/journalbudget.1590005151.txt.gz · Last modified: 2020/05/20 15:05 (external edit)

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