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Finance > Maintenance > Vendor Information > Vendor Name/Address
This tab is used to establish and maintain a file for each vendor doing business with the school district. You can activate or deactivate a vendor, delete a vendor (if no outstanding transactions are pending), and maintain vendor status or eligibility for doing business with the district.
Add | Add a vendor.
Click to clear all fields and add a vendor.
| OR | Retrieve an existing record. | Search for a record.
In the Vendor field, begin typing the vendor name or number. As you type the data, a drop-down list of corresponding data is displayed. Select a vendor.
Click Retrieve. The vendor information is displayed.
Type data in one or more of the search fields.
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Under EIN/SSN:
Note: The vendor can have an EIN or SSN without the 1099 Eligible flag selected. However, for transactions to be selected and included on the FIN2050 - 1099 Report, the 1099 Eligible flag must be selected. The 1099 Eligible flag and the EIN/SSN must be populated for a 1099-MISC form to be printed.
Under Flags:
1099 Eligible | Select to not require an EIN/SSN number until printing the 1099 form. This field does not have to be selected before creating transactions as transactions are collected based on 1099 eligibility and the object code table at the time Create 1099 Work File is run. If it is found that a vendor should have a 1099-MISC and the Create 1099 Work File has already been performed, you need to either recreate the 1099 work file or manually enter the transactions in the 1099 Record Maintenance page for the vendor. |
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Local Vendor | Select to indicate that the vendor is local. This field is selected by default. |
Bid Eligible | Select to indicate that the vendor is eligible for bid processing. This field is selected by default. |
Minority Owned | Select if the vendor is minority owned. |
Under W9 Date:
The W-9 is a federal IRS form required from all vendors with whom the district expects to do business of $600 or more and that qualify for 1099 eligibility within the year.
Mailed | Type the date in the MMDDYYYY format on which the W-9 form was mailed. |
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Received | Type the date in the MMDDYYYY format on which the vendor W-9 data is entered. |
Under Local Use:
Under CIQ:
Under Order Address:
Under Remittance Address:
Under Numbers:
Under Links:
Click Save.
Delete a row.
Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved.
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