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finance:utilities:endofmonthclosing

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finance:utilities:endofmonthclosing [2018/07/24 18:19] – external edit 127.0.0.1finance:utilities:endofmonthclosing [2025/11/19 19:27] (current) – emoreno
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 **Note**:  Prior to using the End of Month Closing utility, ensure that you have followed the end-of-month closing checklist. **Note**:  Prior to using the End of Month Closing utility, ensure that you have followed the end-of-month closing checklist.
 +\\  \\
 +
 +**TSDS Extract Notes**:
 + 
 +The budget and payroll data are extracted nightly along with the other TSDS extracts until period 10 is closed. After period 10 closes, the data extraction stops. The Fall Finance TSDS Data tab in District Administration becomes available for editing the day after period 10 closes. The user can then begin making corrections to the budget and payroll data on the Fall Finance TSDS Data tab.
 +
 +The **Extract TSDS** column in the Business Finance Options database table is updated accordingly when the accounting period is updated. Values are:  
 +
 +  * 0 - Do not extract when the general ledger file ID = C and the current accounting period is greater than 10 or less than the starting accounting period.
 +  * 1 - (Default for new year) - Extract when the general ledger file ID = C and the current accounting period is less than 10 and greater than the starting accounting period.
 +  * 2 - Extract when the general ledger file ID = C and the current accounting period = 11.
 +  * 3 - Last extract (one day after period 10 is closed) 
 +  * 4 - Last report (two days after period 10 is closed)
 +
 +
 +
 +The **Extract TSDS** status is updated when the following processes are run:  
 +
 +  * **Finance > Utilities > Move Current to New File ID**
 +  * **Finance > Utilities > End of Month Closing** - A message is displayed indicating that accounting period 10 has been closed and the TSDS Budget and Payroll extracts will be paused until the Fiscal Year Close process is complete.
 +  * **Finance > Utilities > Fiscal Year Close**
 +
 +
 </WRAP> </WRAP>
  
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 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
-^Year of Accounting Period Being Closed|Type the year in the YYYY format (e.g., 2017). The year is used by the detail general ledger to sort transaction by calendar year. It does not affect any other areas of the system.\\  \\  **Note**: If the current accounting period is less than or equal to the **Starting Accounting Period** on the Tables > District Finance Options > Finance Options tab, the field defaults to the from **School Year**.|+^Year of Accounting Period Being Closed|Type the year in the YYYY format. The year is used by the detail general ledger to sort transactions by calendar year. It does not affect any other areas of the system.\\  \\  **Note**: If the current accounting period is less than or equal to the **Starting Accounting Period** on the Tables > District Finance Options > Finance Options tab, the field defaults to the from **School Year**.|
  
 The **Month of Accounting Period Being Closed** and **Last End of Month Run Date** fields are display only. The **Month of Accounting Period Being Closed** and **Last End of Month Run Date** fields are display only.
  
  
-^Execute|++Execute the process.|{{page>general:export_finance_tables}}++|+{{page>general:export_finance_tables}}
  
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finance/utilities/endofmonthclosing.1532456392.txt.gz · Last modified: 2018/07/24 13:19 (external edit)

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