Business

User Tools

Site Tools

Trace: • expendable_trust_funds_8xx
finance:utilities:fiscalyearprocessing:clearmovenyrrequisitionstocyr

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revisionPrevious revision
Next revision		Previous revision
finance:utilities:fiscalyearprocessing:clearmovenyrrequisitionstocyr [2020/08/04 15:28] – emorenofinance:utilities:fiscalyearprocessing:clearmovenyrrequisitionstocyr [2022/07/21 20:16] (current) – emoreno
Line 7: Line 7:
  
 <WRAP round intro>This utility is used to clear or move all next year requisitions and purchase orders to the current year. As requisitions and purchase orders are created in the next year, they validate against the account codes, but not against the **Next Year Approved** column in Budget. Next year requisitions and purchase orders can be created for amounts that exceed what has been approved in Budget. All requisitions and purchase orders are posted, even if it results in exceeding the appropriated amount. The move also updates current requisition tables so they can be accessed and processed as needed. <WRAP round intro>This utility is used to clear or move all next year requisitions and purchase orders to the current year. As requisitions and purchase orders are created in the next year, they validate against the account codes, but not against the **Next Year Approved** column in Budget. Next year requisitions and purchase orders can be created for amounts that exceed what has been approved in Budget. All requisitions and purchase orders are posted, even if it results in exceeding the appropriated amount. The move also updates current requisition tables so they can be accessed and processed as needed.
-**Note**:  The Move Budget to Finance function must be performed before this function is processed.  ++++Additional notes| {{page>general:clear_move_additional_notes&inline}}++++  /*Inline folded include*/</WRAP>+**Note**:  The Move Budget to Finance function must be performed before this function is processed.  ++++Additional notes| {{page>general:clear_move_additional_notes&inline}}++++  </WRAP>
  
 This function can be performed on the following two pages: This function can be performed on the following two pages:
Line 18: Line 18:
 ^Requisition Accounting Period in Current Finance|Populated by the requisition accounting period data from the District Finance Options table and is display only. Requisitions that are moved to Finance are created in the current displayed accounting period.| ^Requisition Accounting Period in Current Finance|Populated by the requisition accounting period data from the District Finance Options table and is display only. Requisitions that are moved to Finance are created in the current displayed accounting period.|
 ^PO Date|Type a date to override the **Purchase Order Date**, **Encumbrance Trans Date**, and **Requisition Purchase Order Date** for next year purchase orders that have not been printed or purchase orders for which the **Confirm Only** field is not selected. If left blank, the process continues without overriding these dates.| ^PO Date|Type a date to override the **Purchase Order Date**, **Encumbrance Trans Date**, and **Requisition Purchase Order Date** for next year purchase orders that have not been printed or purchase orders for which the **Confirm Only** field is not selected. If left blank, the process continues without overriding these dates.|
-^Clear Next Year Requisitions Only|Select to remove all next year requisitions from the database tables|+^Clear Next Year Requisitions Only|Select to remove all next year requisitions from the database tables.|
 ^Move Next Year Requisitions to Current and Update Finance|Select to transfer all next year requisitions to the current year and update the Finance general ledger.| ^Move Next Year Requisitions to Current and Update Finance|Select to transfer all next year requisitions to the current year and update the Finance general ledger.|
  
-Click **Execute** to move the requisitions to the Finance general ledger. When the process is completed, the Clear Next Year Requisitions or Move Next Year Requisitions to Current Year report is displayed. [[general:printreport|Review the report.]]+VCV Click **Execute** to execute the process. When the process is completed, the Clear Next Year Requisitions or Move Next Year Requisitions to Current Year report is displayed. [[general:printreport|Review the report.]]
  
-Click **Process** to remove all next year requisitions from the database, or to write all next year requisitions to the current year and the Finance general ledger.\\  {{page>general:financenobackup}}+  * Click **Process** to remove all next year requisitions from the database, or to write all next year requisitions to the current year and the Finance general ledger.  
 +  * Click **Cancel** to return to the Clear/Move NYR Requisitions to CYR page without clearing/moving any next year requisitions.
  
-Click **Cancel** to return to the Clear/Move NYR Requisitions to CYR page without clearing/moving any next year requisitions.+<div indent>A message is displayed indicating that the process was completed successfully. Click **OK**. 
 +</div>
  
 <WRAP box>**Notes**: <WRAP box>**Notes**:
-  * When moving next year requisitions to current year, the general journal **JV Number Description** automatically populates with REQ plus the requisition number.   +  * When moving next year requisitions to the current year, the general journal **JV Number Description** automatically populates with REQ plus the requisition number.   
-  * When moving next year requisitions to current year, the **Reason** automatically populates with the purchase order reason for those purchase orders that have already become purchase orders.+  * When moving next year requisitions to the current year, the **Reason** automatically populates with the purchase order reason for those purchase orders that have already become purchase orders.
   * Requisitions will not be processed if the **Current (Open) Accounting Period** and the **Requisition Accounting Period** fields are the same, and **Current Accounting Period Close** is selected on the District Finance Options page.   * Requisitions will not be processed if the **Current (Open) Accounting Period** and the **Requisition Accounting Period** fields are the same, and **Current Accounting Period Close** is selected on the District Finance Options page.
-  * Requisitions are not processed if end-of-month closing is being processed.+  * Requisitions are not processed if the end-of-month closing is being processed.
 </WRAP>  </WRAP> 
  
finance/utilities/fiscalyearprocessing/clearmovenyrrequisitionstocyr.1596554895.txt.gz · Last modified: 2020/08/04 10:28 (external edit)

Page Tools

Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Share Alike 4.0 International

Americans with Disabilities Act (ADA) and Web Accessibility

The Texas Computer Cooperative (TCC) is committed to making its websites accessible to all users. It is TCC policy to ensure that new and updated content complies with Web Content Accessibility Guidelines (WCAG) 2.0 Level AA. We welcome comments and suggestions to improve the accessibility of our websites. If the format of any material on our website interferes with your ability to access the information, use this form to leave a comment about the accessibility of our website.