Finance > Utilities > Fiscal Year Processing > Create New Accounts by Fund
This utility creates new accounts from an existing fund/fiscal year combination. Before an account class can be created in this utility, the fund must be created using either the Mass Change Account Codes utility or by adding the fund/fiscal year to the Fund tab in the Account Code table.
These new accounts may carry over balance sheet account balances (accounts 1XXX-3XXX) from the previous fiscal year if selected. When processed for previously created balance sheet accounts, the account balance is updated. If the account already has a balance, the program adds another entry for the amount being transferred. The balancing entry for the fund, if needed, will be to the account whose object is the actual fund balance object code from the Fund tab in the Account Code table in file ID C. If a budgetary fund balance amount is transferred, the amount may need to be moved. When carrying totals forward and the next and current accounting periods exist in the file ID copied from (i.e., transactions exist in the current and next accounting periods for the file ID copied from), the next accounting period amounts are transferred to the file ID copied to regardless of which accounting period is chosen for posting.
Field | Description |
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New File ID | The current file ID to which you are logged on is displayed. |
Current Accounting Period | Selected by default if Current Accounting Period Close is not selected on the Tables > District Finance Options > Accounting Periods tab. |
Next Accounting Period | Selected by default if Current Accounting Period Close is selected on the Tables > District Finance Options > Accounting Periods tab. |
JV Number | The field is set to 999999, but you can type another alphanumeric journal voucher number. If a duplicate journal voucher number other than 999999 is entered, an error message is displayed. This is a required field. |
Transaction Date |
The current system date is displayed by default, but it can be modified. If it is modified, all new transactions default to the last transaction date that was entered. |
All available from funds are displayed under From Fiscal Year.
❏ Select the check box next to the fund(s) you want to move to the To Fiscal Year column.
❏ Use the following buttons to move the selected fund/years to the right side of the page.
1-8 | Select the class(es) to include with each fund/year. Select the class field in the header to select or clear the class for all of the selected funds. |
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Carry Forward Totals | Select for each fund/year to carry current fund totals forward to the new fund/year. Only the totals for account classes 1, 2, and 3 are carried forward. Totals for account classes 4, 5, 6, 7, and 8 are set to zero. Select the Carry Forward Totals field in the header to select or clear the Carry Forward Totals field for all of the selected funds. |
❏ Click Execute to execute the process.
❏ Click Cancel to cancel the process.