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general:assetmanagement_eoysummary11

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general:assetmanagement_eoysummary11 [2022/02/21 21:01] – created emorenogeneral:assetmanagement_eoysummary11 [2023/08/11 13:09] (current) – emoreno
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-d+=====If report totals match, perform depreciation calculations =====
  
 +[[assetmanagement:depreciation:depreciationcalculations:calculations|Asset Management > Depreciation > Depreciation Calculations > Calculations]]
 +\\  \\  
 +If the Capital Asset Listing, Auditor’s Analysis, and Property Class reports are correct/balanced and you have reviewed the [[academy:assetmanagementchecklists:requirementsfordepreciationcalculations
 +|Requirements for Depreciation Calculations Checklist]], perform your depreciation calculations for the year.
 +\\  \\
 +{{:general:am_depreciation_calculations.jpg?|Depreciation Calculations}}
 +\\  \\
 +Use the arrow buttons to move inventory items to the right side of the page.
 +\\  \\
 +VCV Click **Calculate** to calculate the depreciation of all selected inventory numbers. A message is displayed prompting you to create a backup. 
 +\\  \\
 +{{:general:am_backup_message.jpg?nolink|Backup Message}}
 +\\  \\
 +VCV Click **Yes**. A pop-up window is displayed with the export file name. 
 +\\  \\  
 +{{:general:am_backup_file_name.jpg?|File Name Popup}}
 +\\  \\
 +VCV Click **Execute**. A pop-window is displayed prompting you for a password for the archive. 
 +\\  \\ 
 +{{:general:am_backup_password.jpg?|Password Pop-up}}
 +\\  \\  
 +VCV Enter the password and click **OK**. Continue the process to save the file in the appropriate location.
 +\\  \\
 +VCV Print the report and verify that the new items are listed for depreciation calculations **before** you process. Other Depreciation Reports are listed in Reports menu. 
 +\\  \\
 +VCV Select **Recalculate all prior years of depreciation (Also includes current FY.)** check box to recalculate the depreciation of the selected assets for all years in service. If not selected, then the depreciation is only calculated for the current fiscal year. 
 +\\  \\
 +If necessary, you can run the depreciation calculations screen multiple times. For example, if you added an item that should have been depreciated in a previous year, you can select the recalculate option and it will retro process calculations. Be sure to keep your auditors informed about which items are involved.
 +\\  \\
 +If you receive an error report when you calculate the depreciations, review the report and reconcile any issues prior to continuing this process.
 +\\  \\
 +{{:general:am_depreciation_calculations_error_report.jpg?|Depreciation Calculations Error Report}}
 +\\  \\  
 +VCV Click **Continue**. The Depreciation Calculation Item Summary Report is displayed. 
 +\\  \\
 +{{:general:am_depreciation_calculations_item_summary.jpg?|Depreciation Calculation Item Summary Report}}
 +\\  \\  
 +VCV Click **Process** to continue. 
  
  
  
general/assetmanagement_eoysummary11.1645477292.txt.gz · Last modified: 2022/02/21 16:01 (external edit)

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