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general:assetmanagementsummary_quickchecklist
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Asset Management Summary Quick Checklist
Asset Record Maintenance (done throughout the year)
Finance
| ❏ | Verify the necessary object/subobject codes exist in the Asset Management Cross-Reference table. |
| ❏ | Run the Extract to Asset Management utility to extract data from Finance to Asset Management.
Print the PDF report. |
Asset Management
CAUTION: Prior to initiating end-of-year procedures, use the Asset Management > Utilities > Export by File ID page to perform an export of all current year data. Do not proceed until a valid export of all current year data exists.
| ❏ | (Optional) Verify that Automatic Item Numbering is selected. |
| ❏ | Import asset items using the file that you previously created in Finance on the Extract to Asset Management pages. Or, manually add asset items as needed. |
| ❏ | (Optional) Generate and distribute the Campus Room Inventory Report.
Use the report to track and update asset changes in the system. |
Depreciation Calculations and EOY Reports
Asset Management
| ❏ | Generate the BAM1050 - Status Report to review any asset items that were sold, deleted, or entered in error. |
| ❏ | Verify that the required information is entered for the sale of any Capital Assets. |
| ❏ | Generate the following reports:
BAM1100 - Auditor Analysis Report |
| ❏ | Verify the data and balances on the reports. The totals should match. |
| ❏ | If report totals match, perform the Depreciation Calculations. |
| ❏ | Generate the Depreciation Detail Schedule report if requested by auditor. |
Prepare for New Year Processing
Asset Management
| ❏ | Verify the current and next fiscal years exist in the fiscal year table. |
| ❏ | Copy the current file ID (C) to a new file ID for historical purposes. |
Verify that you are in file ID C before completing the following steps.
| ❏ | Rollover the Depreciation Distribution Funds |
| ❏ | Perform a Mass Delete of all asset items that have been deleted, sold, or entered in error. |
| ❏ | After the auditor has completed their review, perform the Initialize Audit Tables process. |
| ❏ | Perform an Export by File ID (C) for clean backup of the beginning new year database; give meaningful filename and record for future reference if needed (e.g., Export File ID (C) Beginning Year 21-22” |
general/assetmanagementsummary_quickchecklist.1645547131.txt.gz · Last modified: 2022/02/22 11:25 (external edit)