Log on to the NYR payroll frequency.
Payroll > Payroll Processing > EOY Payroll Accruals > Run Calculations
All applicable pay frequencies should be included in the calculation run.
It is recommended to change the calculation date to the date used to post the payroll accrual records (typically August 31st) and to create/interface the Finance general journal.
❏ Click Retrieve to display a list of applicable employees.
Calculation Date |
This field is populated with the current system date, but it can be changed. This date is used as the pay date for the YTD payroll records. This date is also used to create the Finance general journal number and the month reported in the general journal description. |
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❏ Select from the following options:
Exclude Non-Standard Employees |
Select to exclude all nonstandard employees who have received the first payment of their new contract. Nonstandard employees are those employees with 11-, 12- (July/August starts), and 13-month contracts with the TRS Year field selected on the Payroll > Maintenance > Staff Job/Pay > Job Info tab. |
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Exclude Substitutes |
Select to exclude all substitutes (pay type 4). |
The applicable employees are displayed.
Use the arrow buttons to move ALL employees from the left side to the right side of the page. If necessary, you can select and move individual employees back to the left side of the page to exclude them from the process.
The Run button is enabled when employees are moved from the left side to the right side of the page.
❏ Click Run. The accrual calculations are performed. If calculation errors are encountered, the EOY Accruals Calculations Errors report is displayed. It is recommended that you print or save this report for your records.
Employees listed with a Failure error in this report are excluded from the accrual calculations.
❏ Verify that the employees listed with a Failure message should be excluded. If the employees should not be excluded, correct the employee record in the next year payroll frequency and return to Step 1.
TIPS:
❏ Click Close to close the report.