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general:checklists:endofmonthclosingchecklist:step1

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general:checklists:endofmonthclosingchecklist:step1 [2018/07/24 18:20] – external edit 127.0.0.1general:checklists:endofmonthclosingchecklist:step1 [2024/09/10 16:10] (current) – emoreno
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 1.    Prepare for end-of-month closing: 1.    Prepare for end-of-month closing:
 +\\   
 +<div indent>
 Prior to starting end-of-month closing, verify the following processes are complete: Prior to starting end-of-month closing, verify the following processes are complete:
 +<div indent> 
 +BBB All entries for the month have been posted.
 +\\   
 +BBB All bank statements have been reconciled.
 +\\   
 +BBB All cash receipts have been posted.
 +\\  
 +BBB All POs have been posted.
 +\\   
 +BBB All district-written checks have been posted.
 +\\    
 +BBB All journal entries have been posted.
 +\\   
 +BBB Payroll interface is complete in both paying funds and payroll clearing fund (863X).
 +</div>
 +</div>
 +
 +----
 +<WRAP center round important >
 +To avoid month-to-month balance discrepancies, **it is recommended** to confirm that all fund totals are zero on a monthly basis. 
 +</WRAP>
 +
 +
 +
 +<color #ed1c24>**Log on to file ID C**.</color>
 +
 +[[finance:inquiry:generalledgerinquiry:generalledgerinquiry|Finance > Inquiry > General Ledger Inquiry]]
 +
 +Verify the bank account group fund fiscal year. 
 +
 +Run an inquiry to verify that **Fund Total (YTD)**, **Fund Total (Current)**, and **Fund Total (Next)** amounts are zero. 
 +
 +<WRAP box>
 +**Note**: If amounts are not zero, contact your regional ESC consultant for further assistance.
 +</WRAP>
 +
 +{{:general:fin_eoy_gl_inquiry_no_show_details.png|GL Inquiry With Show Details Unselected}}
 +
 +VCV Select **Include Inactive Accounts**. Selecting this option may prevent out-of-balance accounts.
 +
 +VCV Unselect the **Show Details** checkbox.
 +
 +VCV Leave all account code components masked (X).
  
-  * All entries for the month have been posted. +VCV Click **Retrieve** to generate a summary for all accounts. 
-  * All bank statements have been reconciled. +
-  * All cash receipts have been posted. +
-  * All POs have been posted. +
-  * All district-written checks have been posted. +
-  * All journal entries have been posted. +
-  * Payroll interface is complete in both paying funds and payroll clearing fund (863X).+
  
general/checklists/endofmonthclosingchecklist/step1.1532456408.txt.gz · Last modified: 2018/07/24 13:20 (external edit)

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