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general:districtfinanceoptions2body

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general:districtfinanceoptions2body [2021/05/18 16:25] – emorenogeneral:districtfinanceoptions2body [2021/09/20 19:03] (current) – emoreno
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 ^Field^Description^ ^Field^Description^
 ^Next Available Travel Request Number|{{page>general:financeoptions2_nextavailtravelnumber}} | ^Next Available Travel Request Number|{{page>general:financeoptions2_nextavailtravelnumber}} |
-^Location Locking|Select to lock the **Origin** and **Destination** fields on the travel reimbursement request and require employees to use the **Location** link to select an origin and destination from the predefined list of travel locations set up on the [[finance:tables:travel:locations|Finance > Tables > Travel > Locations]].| +^Location Locking|Select to lock (disable) the **Mileage** (Start, Stop, and Map) fields, **Point of Origin**, and **Destination** fields on travel requests and require employees to use the **Location** link to select an origin and destination location from the predefined list of travel locations and distances set up on the [[finance:tables:travel:locations|Finance > Tables > Travel > Locations]] and  [[finance:tables:travel:distances|Finance > Tables > Travel > Distances]] tab.\\  \\  The Location Locking feature is not available for extended mileage travel requests. | 
-^Require Start/End Times|Select to require the travel start and end times on the travel reimbursement request.   | +^Require Start/End Times|Select to require the travel start and end times on travel requests. This option is only available for mileage travel requests. The start/end times are always required for extended travel as the times are necessary to determine meal rates and eligibility. | 
-^Require Odometer Start/Stop Mileage|Select to require the beginning and ending odometer readings on the travel reimbursement request.  | +^Require Odometer Start/Stop Mileage|Select to require the beginning and ending odometer readings on travel requests.  | 
-^Mileage Reimbursement Rate|Type the mileage reimbursement rate (e.g., 57.5 cents per mile).  |+^Mileage Reimbursement Rate|Type the mileage reimbursement rate (cents per mile).  |
 ^New Mileage Reimbursement Rate|Type the new mileage reimbursement rate. This field is used when the mileage reimbursement rate is set to change on a scheduled date.  | ^New Mileage Reimbursement Rate|Type the new mileage reimbursement rate. This field is used when the mileage reimbursement rate is set to change on a scheduled date.  |
-^New Mileage Reimbursement Date|Type the date on which the **New Mileage Reimbursement Rate** takes effect. Use the MM-DD-YYYY format. This field is used when the mileage reimbursement rate is set to change on a scheduled date.  |+^New Mileage Reimbursement Date|Type the date on which the **New Mileage Reimbursement Rate** takes effect. Use the MM-DD-YYYY format. This field is used when the mileage reimbursement rate is set to change on a scheduled date. When travel requests are entered in EmployeePortal, if the date the travel occurred is equal to or greater than this date, the new mileage reimbursement rate is used.   |
 ^Breakfast Amount|Type the allowable limit for breakfast reimbursement.   | ^Breakfast Amount|Type the allowable limit for breakfast reimbursement.   |
-^Breakfast Eligible Depart Time|Type the time the employee must depart before in order to be reimbursed for breakfast on the first travel day. Use the HH MM format and click {{:images:time_clock_icon.png|Clock Icon}} to select AM or PM.\\  \\  To be reimbursed for breakfast on the first travel day, the **Departure Time** on the travel reimbursement request must be earlier than the **Breakfast Eligible Depart Time**. |+^Breakfast Eligible Depart Time|Type the time the employee must depart before in order to be reimbursed for breakfast on the first travel day. Use the HH MM format and click {{:images:time_clock_icon.png|Clock Icon}} to select AM or PM.\\  \\  To be reimbursed for breakfast on the first travel day, the **Departure Time** on the travel request must be earlier than the **Breakfast Eligible Depart Time**. |
 ^Lunch Amount|Type the allowable limit for lunch reimbursement. | ^Lunch Amount|Type the allowable limit for lunch reimbursement. |
 ^Dinner Amount|Type the allowable limit for dinner reimbursement.  | ^Dinner Amount|Type the allowable limit for dinner reimbursement.  |
-^Dinner Eligible Return Time|Type the time the employee must return after in order to be reimbursed for dinner on the last travel day. Use the HH MM format and click {{:images:time_clock_icon.png|Clock Icon}} to select AM or PM.\\  \\  To be reimbursed for dinner on the last travel day, the **Return Time** on the travel reimbursement request must be later than the **Dinner Eligible Return Time**. |+^Dinner Eligible Return Time|Type the time the employee must return after in order to be reimbursed for dinner on the last travel day. Use the HH MM format and click {{:images:time_clock_icon.png|Clock Icon}} to select AM or PM.\\  \\  To be reimbursed for dinner on the last travel day, the **Return Time** on the travel request must be later than the **Dinner Eligible Return Time**. |
  
  
 VCV Click **Save**. VCV Click **Save**.
  
general/districtfinanceoptions2body.1621355129.txt.gz · Last modified: 2021/05/18 11:25 (external edit)

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