Field | Description |
---|---|
Next Available Travel Request Number | |
Location Locking | Select to lock (disable) the Mileage (Start, Stop, and Map) fields, Point of Origin, and Destination fields on travel requests and require employees to use the Location link to select an origin and destination location from the predefined list of travel locations and distances set up on the Finance > Tables > Travel > Locations and Finance > Tables > Travel > Distances tab. The Location Locking feature is not available for extended mileage travel requests. |
Require Start/End Times | Select to require the travel start and end times on travel requests. This option is only available for mileage travel requests. The start/end times are always required for extended travel as the times are necessary to determine meal rates and eligibility. |
Require Odometer Start/Stop Mileage | Select to require the beginning and ending odometer readings on travel requests. |
Mileage Reimbursement Rate | Type the mileage reimbursement rate (cents per mile). |
New Mileage Reimbursement Rate | Type the new mileage reimbursement rate. This field is used when the mileage reimbursement rate is set to change on a scheduled date. |
New Mileage Reimbursement Date | Type the date on which the New Mileage Reimbursement Rate takes effect. Use the MM-DD-YYYY format. This field is used when the mileage reimbursement rate is set to change on a scheduled date. When travel requests are entered in EmployeePortal, if the date the travel occurred is equal to or greater than this date, the new mileage reimbursement rate is used. |
Breakfast Amount | Type the allowable limit for breakfast reimbursement. |
Breakfast Eligible Depart Time | Type the time the employee must depart before in order to be reimbursed for breakfast on the first travel day. Use the HH MM format and click ![]() To be reimbursed for breakfast on the first travel day, the Departure Time on the travel request must be earlier than the Breakfast Eligible Depart Time. |
Lunch Amount | Type the allowable limit for lunch reimbursement. |
Dinner Amount | Type the allowable limit for dinner reimbursement. |
Dinner Eligible Return Time | Type the time the employee must return after in order to be reimbursed for dinner on the last travel day. Use the HH MM format and click ![]() To be reimbursed for dinner on the last travel day, the Return Time on the travel request must be later than the Dinner Eligible Return Time. |
❏ Click Save.