The following chart is used to assist users in setting up new employees by pay type. Click a Pay Type column heading to display sample images for each pay type.
Personnel > Maintenance > Employment Info
Sample Staff Job/Pay Data Images by Pay Type (prints separately)
Key:
X - Required to save the record.
R - Recommended/required for reporting purposes.
A - Required, if applicable.
O - Optional.
ASCENDER Field | Pay Type 1 | Pay Type 2 | Pay Type 3 | Pay Type 4 | Retiree | Notes |
---|---|---|---|---|---|---|
Employee Status | X | X | X | X | X | |
Highest Degree | X | X | X | R | A | Reported to TEA. |
Percent Day Employed | X | X | X | X | X | Reported to TEA. |
Eligible for Re-hire | O | O | O | O | O | |
Extract ID | O | O | O | O | O | |
Electronic Consent W-2 | O | O | O | O | O | Used by EmployeePortal. |
Electronic Consent 1095 | O | O | O | O | O | Used by EmployeePortal. |
Original Emp Date OR Latest Re-Employ Date | R | R | R | R | R | |
Retirement Date | X | |||||
Take Retiree Surcharge | A | Required, if applicable. | ||||
NY Take Retiree Surcharge | A | Required, if applicable. | ||||
Year Round | O | O | O | O | O | |
ERS Retiree Health Current Year Elig | A | Required, if applicable. | ||||
ERS Retiree Health Next Year Elig | A | Required, if applicable. | ||||
Sub Type | X | |||||
Employment Type | X | X | X | X | X | Reported to TRS. |
Retiree Employment Type | X | Reported to TRS. | ||||
Years Experience | R | R | R | R | Reported to TEA. | |
Contract Information Class/Term/Year | O | O | O | O | ||
Extended Leave Begin/End | O | O | O | |||
Termination Date/Reason/Full Semester | R | R | R | R | ||
Grade(s) Taught | O | O | O | O | ||
Fingerprint Status and Fingerprint Dates | O | O | O | O | O |
Payroll > Maintenance > Staff Job/Pay Data > Pay Info
Sample Staff Job/Pay Data Images by Pay Type (prints separately)
Key:
X - Required to save the record.
R - Recommended/required for reporting purposes.
A - Required, if applicable.
O - Optional.
ASCENDER Field | Pay Type 1 | Pay Type 2 | Pay Type 3 | Pay Type 4 | Retiree | Notes |
---|---|---|---|---|---|---|
Pay Status | X | X | X | X | X | |
Pay Campus | X | X | X | X | X | |
Pay Department | O | O | O | O | O | |
Dock Rate | O | O | O | O | O | |
Tax Exempt | O | O | O | O | O | |
Unemployment Elig | R | R | R | R | R | Reported to TWC. |
FICA Eligibility | X | X | X | X | X | Review the FICA/Medicare - Quick Reference page for additional details. |
W-4 Withholding Certificate | X | X | X | X | X | |
TRS Status | X | X | X | X | X | |
Begin Date | A | A | A | If TRS eligible. | ||
End 90 Day Period | A | A | A | |||
FSP Staff Salary Data Health Ins Code | X | X | X | X | X | |
FSP Staff Data Code | A | A | A | A | A | |
Extra Duty Pay | A | A | A | A | A | The Job Info & Distribution tabs must be completed before saving the record. |
Bank Info | A | A | A | A | A |
Payroll > Maintenance > Staff Job/Pay Data > Job Info
Sample Staff Job/Pay Data Images by Pay Type (prints separately)
Key:
X - Required to save the record.
R - Recommended/required for reporting purposes.
A - Required, if applicable.
O - Optional.
ASCENDER Field | Pay Type 1 | Pay Type 2 | Pay Type 3 | Pay Type 4 | Retiree | Notes |
---|---|---|---|---|---|---|
Job Code/ Primary/ % Assigned | X | X | X | X | X | |
Primary Campus | X | X | X | X | X | |
Department | O | O | O | O | O | |
Pay Type | X | X | X | X | X | |
Pay Grade/Pay Step/ Sched/ Max Days | A | A | A | A | ||
Hrs Per Day | O | O | O | O | O | |
Incr Pay Step | O | O | O | O | O | |
Total | X | X | A | |||
Balance | X | X | A | |||
# of Annual Payments | X | X | A | |||
Remaining Payments | X | X | A | |||
# of Months in Contract | X | X | A | |||
State Min Days | X | R | O | Reported to TRS. | ||
Daily Rate | X | X | A | |||
Pay Rate | X | X | X | A | ||
Payoff Date | X | X | A | |||
Wkly Hrs Sched | R | R | Reported to TRS. | |||
Reg Hrs Worked | O | |||||
OVTM Elig | R | R | A | |||
OVTM Rate | R | R | A | |||
Hrly Rate | R | R | A | |||
Exempt Status | O | O | ||||
EEOC Code | A | A | A | A | A | |
State Step | X | Reported to TRS. | ||||
Yrs in Career Ladder | A | Reported to TRS. | ||||
TRS Year | A | A | A | Reported to TRS. | ||
TRS Member Pos | X | X | X | X | X | Reported to TRS. |
Wholly Separate | A | A | Reported to TRS. | |||
State Min Salary | X | Reported to TRS. | ||||
% Assigned | X | Used in TRS calculations. | ||||
Calendar Cd | O | O | O | |||
Begin Date / End Date / # of Days Empld | X | X | X | X | X | |
Years Job Exp | O | O | O | O | O | |
Local Contract Days | O | O | O | O | O | |
WC Code / WC Ann Pymts / WC Remain | A | A | A | A | A | |
Accrual Code / Accrual Rate | A | A | A |
Payroll > Maintenance > Staff Job/Pay Data > Distributions
Sample Staff Job/Pay Data Images by Pay Type (prints separately)
Key:
X - Required to save the record.
R - Recommended/required for reporting purposes.
A - Required, if applicable.
O - Optional.
ASCENDER Field | Pay Type 1 | Pay Type 2 | Pay Type 3 | Pay Type 4 | Retiree | Notes |
---|---|---|---|---|---|---|
Job Code | X | X | O | O | O | |
Extra Duty Code | A | A | A | |||
Account Type | X | X | O | O | O | |
Account Code | X | X | O | O | O | |
Amount / Percent | X | X | O | O | O | |
Activity Code | X | X | O | O | O | |
TRS Grant Code | A | A | A | |||
Workers Comp Code | A | A | A | |||
Expense 373 | A | A | A | Select account(s) for stat min expense. | ||
Employer Contribution | A | A | A | A | ||
Perfomance Pay | A | A | A | A |
Payroll > Maintenance > Staff Job/Pay Data > Deductions
Sample Staff Job/Pay Data Images by Pay Type (prints separately)
Key:
X - Required to save the record.
R - Recommended/required for reporting purposes.
A - Required, if applicable.
O - Optional.
ASCENDER Field | Pay Type 1 | Pay Type 2 | Pay Type 3 | Pay Type 4 | Retiree | Notes |
---|---|---|---|---|---|---|
Deduction Code | A | A | A | A | A | |
Net Amount | A | A | A | A | A | Employee Share |
Emplr Contrib | A | A | A | A | A | |
Remain Pymts | A | A | A | A | A | |
Refund | A | A | A | A | A | |
Café 125 | A | A | A | A | A | Check to tax shelter premiums |
Emplr Contrib Factor | A | A | A | A | A | |
TEA Contrib Factor | A | A | A | A | A | $75 State Health Insurance contribution |