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general:finance:utilities:fiscalyearclose:body

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general:finance:utilities:fiscalyearclose:body [2020/07/13 15:38] – emorenogeneral:finance:utilities:fiscalyearclose:body [2026/06/25 14:29] (current) – emoreno
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 +<WRAP center round alert>
 +When you access this page, last year's options may be selected by default. This allows you to review what was done last year and decide how to proceed this year.  
 +
 +Before running this process, click **Reset** to clear last year's selections. This resets all funds to **Increment** allowing you to manually update each selection as needed. 
 +</WRAP>
 +
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
-^New File ID|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the new historical GL file ID to which you want to copy all tables and transactions. The field defaults to the last digit of the "to" school year. The drop-down displays a list of all GL file IDs that are not in use. This is a required field.|  +^New Historical File ID|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the new historical file ID to which you want to copy all tables and transactions. The field defaults to the last digit of the "to" school year. The drop-down displays a list of all GL file IDs that are not in use. This is a required field.|  
-^Accounting Period|Displays the **Starting Accounting Period**. This accounting period is used for all JVs created in file ID C. Only one accounting period can be open.|+^Accounting Period|Displays the **Starting Accounting Period** from the [[finance:tables:districtfinanceoptions:financeoptions 
 +|Finance > Tables > District Finance Options > Finance Options]] tab. This accounting period is used for all JVs created in file ID C. Only one accounting period can be open.|
 ^JV Number|Type an alphanumeric journal voucher number. This JV number is used for all system JV entries. This is a required field. | ^JV Number|Type an alphanumeric journal voucher number. This JV number is used for all system JV entries. This is a required field. |
 ^Historical Transaction Date|Type the historical transaction date in the MM-DD-YYYY format or select a date from the calendar. This date is used for all system entries in the new historical file ID. This is a required field. | ^Historical Transaction Date|Type the historical transaction date in the MM-DD-YYYY format or select a date from the calendar. This date is used for all system entries in the new historical file ID. This is a required field. |
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 <WRAP box> <WRAP box>
-**Notes**: The following occurs for all funds:+**Notes**: The following occurs for all funds listed:
   * All funds are copied to the new historical file ID.   * All funds are copied to the new historical file ID.
   * All budget amendments are deleted.   * All budget amendments are deleted.
   * All current year requisitions are reversed.    * All current year requisitions are reversed. 
 +  * If a fund has an associated credit memo, the credit memo will be carried forward regardless of whether the fund is continued or incremented. However, if the fund is deleted, the associated credit memo will also be deleted.
 </WRAP> </WRAP>
  
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 ^Continue|{{page>general:fiscalyearclose:continuefunds}} | ^Continue|{{page>general:fiscalyearclose:continuefunds}} |
 ^Continue & Increment|{{page>general:fiscalyearclose:continueandincrementfunds}} | ^Continue & Increment|{{page>general:fiscalyearclose:continueandincrementfunds}} |
-^Delete|Select to delete the fund. If selected, no additional action occurs for these funds.|+^Continue Fund - Create Zero Bal Accts|Select to carry forward the specified funds into the new fiscal year with zero balance accounts.\\  \\  If selected, the **Carry Forward Balances** and **Create 5XXX-8XXX** fields are cleared and disabled.| 
 +^Delete|Select to delete the fund. If selected, no additional action occurs for these funds. |
  
  
-^Carry Forward Balances|Select to carry forward 1XXX-4XXX account balances into the new fiscal year. This field is automatically selected when **Continue** is selected for a fund. |+^Carry Forward Balances|Select to carry forward account balances (1XXX-4XXX) into the new fiscal year. You can select this field to carry forward balances or unselect this field to carry forward only the account codes themselves without the balances.|
 ^Create 5XXX-8XXX|Select to create 5XXX-8XXX accounts. This field is disabled when **Continue** is selected for a fund. | ^Create 5XXX-8XXX|Select to create 5XXX-8XXX accounts. This field is disabled when **Continue** is selected for a fund. |
  
general/finance/utilities/fiscalyearclose/body.1594654685.txt.gz · Last modified: 2020/07/13 10:38 (external edit)

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