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general:financeeoyprocess:closefiscalyear [2020/07/13 15:34] – created emorenogeneral:financeeoyprocess:closefiscalyear [2023/05/09 13:49] (current) – emoreno
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 {{page>general:finance:utilities:fiscalyearclose:intro}} {{page>general:finance:utilities:fiscalyearclose:intro}}
  
 +<WRAP box>
 +**Reminder**:  Before processing continuing funds, review overdrawn accounts and/or accounts that have expenditures with no budget. If these deficit balances are not corrected, the negative budget balance will be rolled forward as a negative budget and will need to be corrected in the new year with a JV (Journal Budget).
 +</WRAP>
 +
 +
 +<WRAP center round alert>
 +If an LEA is switching to a July 1 fiscal year, they **must** change the **Starting Accounting Period** from 09 to 07 on the [[finance:tables:districtfinanceoptions:financeoptions
 +|Finance > Tables > District Finance Options > Finance Options]] tab **BEFORE** closing the year. This allows their data to be updated with the correct month after performing the closing process.
 +</WRAP>
  
 ====Process the fiscal year close:==== ====Process the fiscal year close:====
  
-{{:general:financeeoyprocess:fiscal_year_close_utility.png|Fiscal Year Close Utility Page}}+{{:general:fin_eoy_step_11_fiscal_year_close_page.png|Fiscal Year Close Page}}
  
 {{page>general:finance:utilities:fiscalyearclose:body}} {{page>general:finance:utilities:fiscalyearclose:body}}
  
-{{:general:financeeoyprocess:fiscal_year_close_processing_reports.png|Fiscal Year Close Processing Reports Page}}+{{:general:fin_eoy_step_11_fiscal_year_close_processing_reports.png|Fiscal Year Close Process Reports Page}}
  
 {{page>general:finance:utilities:fiscalyearclose:body2}} {{page>general:finance:utilities:fiscalyearclose:body2}}
  
-{{:general:financeeoyprocess:fiscal_year_close_options_report.png|Fiscal Year Close Options Report}}+{{:general:fin_eoy_step_11_fiscal_year_close_report_display.png|Fiscal Year Close Process Report Display}} 
 + 
 +  * Click **Continue**. The first report selected is displayed. Click **Continue** to display the next selected report. When you are done viewing all of the selected reports, you are returned to the Processing Reports page.  
 +  * Click **Return** at any time to return to the Processing Reports page.  
 + 
 +{{:general:fin_eoy_step_11_fiscal_year_close_process_reports.png|Fiscal Year Close Process Reports}} 
 + 
 +VCV Click **Process** to process the fiscal year close. You are prompted to create an [[general:backup|export]]. A series of end-of-year Finance tasks will begin to run in the background. After the process is completed, you are returned to the Fiscal Year Close page.  
 + 
 +After processing, the **Current (Open) Accounting Period** on the [[finance:tables:districtfinanceoptions:accountingperiods|Finance > Tables > District Finance Options > Accounting Period]] tab is updated to match the **Starting Accounting Period** on the [[finance:tables:districtfinanceoptions:financeoptions|Finance > Tables > District Finance Options > Finance Options]] tab (i.e., the accounting periods will be set to 07 or 09 depending on the LEA). In order to update the **File ID** and **Account Period** in the top-right corner of the page, you must exit and re-enter the Finance application. 
 + 
 +VCV Click **Cancel** to return to the Fiscal Year Close page. 
 + 
 +{{:general:fin_eoy_step_11_fiscal_year_close_process_status.png|Fiscal Year Close Process Status}} 
 + 
 +VCV Click **Process Status** to view the details (error report, status, user details, etc.) for the process. The Fiscal Year Close Processing pop-up window opens with the **Status**, **Extract Type**, **Start** date and time, **End** date and time, **User ID**, and user **Email address**.  
 + 
 +{{:general:fin_eoy_step_11_fiscal_year_close_report_print_report.png|Fiscal Year Close Print Report}} 
 + 
 +  * If the logged-on user has an email address on the [[personnel:maintenance:staffdemo:demographicinformation|Personnel > Maintenance > Staff Demo > Demographic Information]] tab, an email message is forwarded when the process is completed.  
 +  * Under **Error Report**, click **Print Report** to display the selected error report. [[general:printreport| Review the report.]] 
 + 
 +{{:general:fin_eoy_step_11_fiscal_year_close_status_report.png|Fiscal Year Close Status Report}} 
 + 
 +  * Click **Continue** to continue through the list of reports for the selected extract. Click **Return** to return to the Fiscal Year Close page. 
 +  * Verify that the Finance Fiscal Year end process was completed.  
 +  * Click **Close** to close the Fiscal Year Close Processing pop-up window and return to the Fiscal Year Close page. 
 + 
  
-{{page>general:finance:utilities:fiscalyearclose:body3}} 
  
  
  
general/financeeoyprocess/closefiscalyear.1594654451.txt.gz · Last modified: 2020/07/13 10:34 (external edit)

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