Positions are essentially groupings of various types of employees. Typically, employees are grouped into the following categories: teachers, admins, paraprofessionals, drivers, and cust/maintenance. There are subgroups within these larger groups.
What is a position number?
A position number is a 13-character number defined and designed by the LEA to efficiently identify the various types of employees in each group and subgroup. The position number is the most important element in Position Management. The position number design depends on the LEA's preference; therefore, there is not a “correct” method for designing position numbers, only a suggested method.
There are two types of positions, regular and supplemental. These positions are referred to as teaching positions, clerk positions, football stipends, or cheer stipends, etc.
The following table provides a suggested method of designing position numbers.
| Position | Description | Example |
|---|---|---|
| 1 | Position type | P - regular position or S - stipend |
| 2 | Pay frequency | 4, 5, 6 |
| 3 | Campus level | E - elementary, M - middle, H - high, A - administration |
| 4-7 | Job group or code | 1100 - Finance employees 1210 - Principals 1250 - Counselors 1300 - Elementary teachers 1400 - Secondary teachers 6100 - Executives |
| 8 | Blank | |
| 9-13 | LEA-defined, five-digit billet number | 00000 - Vacant 00001 - Susan Eddington |
If you use the above method to form position numbers, all elementary teachers are grouped in position P6E1300 and secondary teachers are in either P6M1400 or P6H1400 depending on the campus assignment.
If you want to specifically identify positions, you can use the job code in the position number. This makes it easier to retrieve specific data when performing an inquiry. For example, to obtain a list of all elementary art teachers, perform an inquiry on P6E1301.
Sample job code table
What is a billet?
A billet is the count of jobs within a position number (group). Billets can be helpful in the following example:
If you have multiple employees in a specific position number (group) (e.g., P6E1300 has 50 elementary school teachers), you can create and include a five-digit billet (job or position) number to uniquely identify each physical position number. In this case, the LEA has 50 elementary school teachers, so you would create billet numbers 00000-00050. Then, assign each billet number to a position number to uniquely identify and assign that position to a specific employee or a vacant status.
It is important that billet 00000 remains vacant as it serves as a position template from which other similar positions can be created. The vacant billet contains only the position information, no occupant information is included.
If you perform an inquiry on position P6E1300, a listing similar to the below is displayed.
P6E1300 00000 Vacant
P6E1300 00001 Elementary Teacher
P6E1300 00002 Elementary Teacher
P6E1300 00003 Elementary Teacher