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general:humanresources:maintenance:staffjobpaydata:employmentinfo:body

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general:humanresources:maintenance:staffjobpaydata:employmentinfo:body [2022/08/30 19:37] – emorenogeneral:humanresources:maintenance:staffjobpaydata:employmentinfo:body [2025/12/02 15:56] (current) – emoreno
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 +<WRAP center round important>
 +As you are making changes to employment dates, review the following examples for additional guidance on terminations, rehires, and change in positions:
 +
 +**Example 1**: Termination Date
 +
 +Employee A works for ABC LEA and leaves employment on 05/30/2025. Therefore, a termination date of 05/30/2025 must be entered.
 +Later, Employee A returns to ABC LEA with a new start date of 08/12/2025. The original **Termination Date** of 05/30/2025 remains in place and the new start date should be entered in the **Rehire Date** field.
 + 
 +**Example 2**: Change in Position
 +
 +Employee B is hired by ABC LEA as a paraprofessional with a hire date of 08/30/2025. Later, they obtain a teaching certificate and move into a teaching position starting 01/06/2026.
 +In this case, the paraprofessional position should be ended and paid off on the Job Info record through 01/05/2026. The new teaching position should then be added with a beginning contract date of 01/06/2026.
 +**Note**: The employee should not have a termination date or a rehire date since this is a change in position and not a separation from employment.
 +
 +</WRAP>
 +
 +
 +
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
 ^Employee Status|{{page>general:employeestatus}}| ^Employee Status|{{page>general:employeestatus}}|
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 ^Latest Re-Employ Date|Type the date the employee began his current period of employment in the MM-DD-YYYY format. The field applies only to employees who worked for the LEA, left the LEA, and then returned. If the employee never left the LEA, the field is left blank.| ^Latest Re-Employ Date|Type the date the employee began his current period of employment in the MM-DD-YYYY format. The field applies only to employees who worked for the LEA, left the LEA, and then returned. If the employee never left the LEA, the field is left blank.|
 ^Termination Date|Type the date that the termination of the employee went into effect in the MM-DD-YYYY format. This field is used only for employees who have been terminated from their positions. When a date is entered in the **Date** field, the system deselects all remaining months for the year in the **Unemployment Eligibility** section, except for the actual termination month.\\  \\  The termination date and reason are used to exclude the employee from TEA reporting.| ^Termination Date|Type the date that the termination of the employee went into effect in the MM-DD-YYYY format. This field is used only for employees who have been terminated from their positions. When a date is entered in the **Date** field, the system deselects all remaining months for the year in the **Unemployment Eligibility** section, except for the actual termination month.\\  \\  The termination date and reason are used to exclude the employee from TEA reporting.|
 +^Extract for TSDS|Select to include the employee in TSDS Staff Domain extracts regardless of their employment status. This allows those individuals with a **Not Employed** status to be included in the TSDS extract process. This option is useful for job abandonment instances where a termination date must be entered. |
 ^Termination Reason|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the reason the employee was terminated. The termination reasons are maintained on the [[personnel:tables:jobcontract:terminationreason|Personnel > Tables > Job/Contract > Termination Reason]] tab.| ^Termination Reason|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the reason the employee was terminated. The termination reasons are maintained on the [[personnel:tables:jobcontract:terminationreason|Personnel > Tables > Job/Contract > Termination Reason]] tab.|
 ^Eligible for Re-hire|Select if the employee is eligible for rehire.| ^Eligible for Re-hire|Select if the employee is eligible for rehire.|
-^Percent Day Employed|[[general:tsds:staffjobemplyinfopctday|PEIMS Reporting Element]]\\  \\  Type the percentage of each day for which this individual is employed, which indicates the percentage of a standard LEA workday for which the employee is hired to work.\\  \\  This field is required.\\  \\  For an employee on contract, the percentage can be determined directly from the contract: full-time = 100, half-time = 050, and so on. For a non-contract employee, the percentage can be determined as follows.\\  \\  **Example**: The standard workday for the LEA is 7 hours. An employee is hired to work for 4 hours per day. This data element is coded as 057 for the employee because 4/7 = .571 is rounded down.\\  \\  Employees such as cafeteria workers and bus drivers who work only a few hours each day should not be reported as 100 in this field. Consider the number of hours worked in relation to the standard LEA workday, not the job. The field can be a maximum of three digits.|+^Percent Day Employed|Type the percentage of a standard district (LEA) workday for which the employee is hired to work.\\  \\  This field is required.\\  \\  For an employee on contract, the percentage can be determined directly from the contract: full-time = 100, half-time = 050, and so on. For a non-contract employee, the percentage can be determined as follows.\\  \\  **Example**: The standard workday for the LEA is 7 hours. An employee is hired to work for 4 hours per day. This data element is coded as 057 for the employee because 4/7 = .571 is rounded down.\\  \\  Employees such as cafeteria workers and bus drivers who work only a few hours each day should not be reported as 100 in this field. Consider the number of hours worked in relation to the standard LEA workday, not the job. The field can be a maximum of three digits.| 
 +^Pct Day Employed Effective Date|Type the employee's start date or the date they were hired. If the **Percent Day Employed** is changed, type the effective date of the change. This field only applies to employees with an **Employee Status** of 1, 2, 3, 4, 5, or A, and is only enabled when the **Percent Day Employed** is changed. If the **Percent Day Employed** is changed, the **Pct Day Employed Effective Date** is required.|
  
  
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 ^Year Round|Select if the employee is employed on the year-round calendar.| ^Year Round|Select if the employee is employed on the year-round calendar.|
 ^Extract ID|Type a three-character, locally assigned code (e.g., 187 - 187-day employees, JUL - employees who start work in July, 12M - 12-month employees, etc.) for grouping employees, or click {{:images:dropdown.gif|Drop-down Arrow}} to select an extract ID. These codes are used to group employees for mass updates. The extract ID information is maintained on the [[personnel:tables:jobcontract:extractid|Personnel > Tables > Job/Contract > Extract ID]] tab.| ^Extract ID|Type a three-character, locally assigned code (e.g., 187 - 187-day employees, JUL - employees who start work in July, 12M - 12-month employees, etc.) for grouping employees, or click {{:images:dropdown.gif|Drop-down Arrow}} to select an extract ID. These codes are used to group employees for mass updates. The extract ID information is maintained on the [[personnel:tables:jobcontract:extractid|Personnel > Tables > Job/Contract > Extract ID]] tab.|
-^Highest Degree|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Click {{:images:dropdown.gif|Drop-down Arrow}} to select the highest degree the employee received from a certified learning institution.\\  \\  This field is required.|+^Highest Degree|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the highest degree the employee received from a certified learning institution.\\  \\  This field is required.|
  
  
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 **Professional** column: **Professional** column:
  
-^Total|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Type the total years of professional experience for the employee. The field can be a maximum of two digits. This information is included in the Teacher Service Record.| +^Total|Type the total years of professional experience for the employee. The field can be a maximum of two digits. This information is included in the Teacher Service Record.| 
-^In District|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\  Type the total years of professional experience for the employee in the LEA. The field can be a maximum of two digits.| +^In District|Type the total years of professional experience for the employee in the LEA. The field can be a maximum of two digits.| 
-^Prior Teaching|[[general:tsds:staffjobemplyinfopctday|PEIMS Reporting Element]]\\  \\  Type the total number of years that the employee has previously held a teaching position in one or more educational institutions.| +^Prior Teaching|Type the total number of years that the employee has previously held a teaching position in one or more educational institutions.| 
-^Creditable Year of Service|[[general:tsds:reportingelements|PEIMS Reporting Element]]\\  \\   Select to indicate that the employee is a teacher who currently qualifies for the Teacher Incentive Allotment or has been submitted by the LEA for a new or change of designation, and has been employed by the LEA and compensated or will be compensated by the LEA for a creditable year of service.\\  \\  TEA defines a creditable year of service as 90 days at 100% of the day (equivalent to four and one-half months or a full semester) or 180 days required at 50-99% of the day and compensated for that employment.|+^Creditable Year of Service|Select to indicate that the employee is a teacher who currently qualifies for the Teacher Incentive Allotment or has been submitted by the LEA for a new or change of designation, and has been employed by the LEA and compensated or will be compensated by the LEA for a creditable year of service.\\  \\  TEA defines a creditable year of service as 90 days at 100% of the day (equivalent to four and one-half months or a full semester) or 180 days required at 50-99% of the day and compensated for that employment.|
  
 **Non-Professional** column: **Non-Professional** column:
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 ^Current Year Elig|{{page>general:ersretireehealthelig}}| ^Current Year Elig|{{page>general:ersretireehealthelig}}|
 ^Next Year Elig|{{page>general:ny_ersretireehealthelig}}| ^Next Year Elig|{{page>general:ny_ersretireehealthelig}}|
 +
 +VCV Under **TRA Years Experience**:
 +
 +^TRA Teaching Experience|Type the two-digit number of verifiable years of teaching experience as a classroom teacher as described in [[https://statutes.capitol.texas.gov/Docs/ED/htm/ED.48.htm|TEC §48.158]]. This field is required for teachers (Staff Classification 087), even if they only have 0–2 years and will not generate funding. The field default is zero.|
 +^TRA Eligibility|{{page>general:traeligibility}}|
  
  
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 +<WRAP box>
 +**Notes**: 
  
-VCV Under **Unemployment Eligibility**, under each **Qtr** column, select each month that the employee's unemployment eligibility is effective. If **Unemployment Eligibility** is selected on the [[payroll:utilities:massupdate:employee|Payroll > Utilities > Mass Update > Employee]] tab, all **Qtr** columns are selected. +  * The **Estimated Annual Salary (Hourly Employees Only)** (pay type 3) section was removed from this page. For hourly employees, use the Payroll > Maintenance > Staff Job/Pay Data > Job Info tab to update contract totals with a zero balance for reporting purposes. 
- +  * The **Unemployment Eligibility** section was removed from this page. Use the Payroll > Maintenance > Staff Job/Pay Data > Pay Info tab to update unemployment eligibility. 
- +</WRAP>
- +
- +
- +
-VCV Under **Estimated Annual Salary (Hourly Employees Only)** (pay type 3): +
- +
-<div indent>This information is reported to TEA and used by NY payroll for Budget. +
-</div> +
-\\ +
-^Budget Code Activity|Type the activity code, or click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the activity code from which the hourly employee's salary is allocated.| +
-^Budget Code Fund|Type the fund code, or click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the fund code from which the hourly employee's salary is allocated.| +
-^Budget Code Func|Type the function code, or click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the function code from which the hourly employee's salary is allocated.| +
-^Budget Code Obj|Type the object code, or click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the object code from which the hourly employee's salary is allocated.| +
-^Budget Code Org|Type the organization code, or click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the organization code from which the hourly employee's salary is allocated.| +
-^Budget Code Prog|Type the program code, or click {{:images:smallpicklist.gif|Ellipsis Icon}} to select the program code from which the hourly employee's salary is allocated.| +
-^Amount|Type the whole dollar amount of the employee's salary.| +
- +
- +
- +
- +
- +
- +
general/humanresources/maintenance/staffjobpaydata/employmentinfo/body.1661888256.txt.gz · Last modified: 2022/08/30 19:37 by emoreno

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