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general:humanresources:maintenance:staffjobpaydata:payinfo:body

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general:humanresources:maintenance:staffjobpaydata:payinfo:body [2022/08/29 17:42] – emorenogeneral:humanresources:maintenance:staffjobpaydata:payinfo:body [2024/05/28 12:57] (current) – emoreno
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 +<WRAP box> **Note**: If changes are made to the **W-4 Withholding Certificate**, **Tax Exempt**, or **FSP Staff Salary Data** fields in a current year pay frequency, a message is displayed prompting you to allow the same updates in the next year pay frequency, and vice versa. For example, if you made changes in pay frequency 5-Semimonthly CYR and you clicked **Yes** to allow the changes, those changes are updated in pay frequency E-Semimonthly NYR. 
 +</WRAP>
 +
 +
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
 ^Pay Status|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the code indicating whether an employee is active or inactive for payroll calculation purposes.| ^Pay Status|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the code indicating whether an employee is active or inactive for payroll calculation purposes.|
-^Pay Campus|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the employee's pay campus. This is the campus that employs and pays the employee, and distributes their paycheck if they receive a physical check. This field is required.|+^Pay Campus|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the employee's pay campus. This is the campus that employs and pays the employee and distributes their paycheck if they receive a physical check. This field is required.|
 ^Pay Dept|Type the code used by the LEA to further categorize the employee.| ^Pay Dept|Type the code used by the LEA to further categorize the employee.|
 ^Dock Rate|Type the standard dock rate to be used if not using the daily rate. This is the rate used when the employee has a leave transmittal that is causing a dock and the **Dock Type** is set to //A- Alternate rate// for the transmittal leave type on the Tables > Leave > Leave Rates tab.| ^Dock Rate|Type the standard dock rate to be used if not using the daily rate. This is the rate used when the employee has a leave transmittal that is causing a dock and the **Dock Type** is set to //A- Alternate rate// for the transmittal leave type on the Tables > Leave > Leave Rates tab.|
-^Tax Exempt|Select if the employee's salary is exempt from taxes. |+^Tax Exempt|Select if the employee's salary is exempt from taxes. If selected, the **W-4 Withholding Certificate** fields are disabled.|
 ^Unemployment Elig|{{page>general:unemploymentelig}}| ^Unemployment Elig|{{page>general:unemploymentelig}}|
 ^FICA Eligibility|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the code indicating the employee's eligibility for FICA/Medicare. <div indent>  BBB //M Subject to medicare//\\   BBB //N Not subject to FICA//\\  BBB //Y Subject to FICA tax//\\  \\  </div> Review the [[:general:hrnewemployeesetup:fica_medicare|FICA/Medicare - Quick Reference]] page for additional details.| ^FICA Eligibility|Click {{:images:dropdown.gif|Drop-down Arrow}} to select the code indicating the employee's eligibility for FICA/Medicare. <div indent>  BBB //M Subject to medicare//\\   BBB //N Not subject to FICA//\\  BBB //Y Subject to FICA tax//\\  \\  </div> Review the [[:general:hrnewemployeesetup:fica_medicare|FICA/Medicare - Quick Reference]] page for additional details.|
 ^W4 Marital Status|{{page>general:w4_marital_status}}| ^W4 Marital Status|{{page>general:w4_marital_status}}|
 ^Nbr of Exemptions|{{page>general:nbrofexemptions}}| ^Nbr of Exemptions|{{page>general:nbrofexemptions}}|
 +^IRS Lock-In Letter|{{page>general:irslockinletter}}|
  
 VCV Under **W-4 Withholding Certificate**, indicate the employee's W-4 withholding details. If **Tax Exempt** is selected, these fields are disabled.  VCV Under **W-4 Withholding Certificate**, indicate the employee's W-4 withholding details. If **Tax Exempt** is selected, these fields are disabled. 
  
 <WRAP center round info> <WRAP center round info>
-Refer to the [[https://www.irs.gov/forms-pubs/about-form-w-4|IRS W-4 Instructions]] for complete details about completing the following fields. Also, be sure to review [[https://www.irs.gov/forms-pubs/about-publication-15-t|Publication 15-T Federal Income Tax Withholding]], which contains the withholding tax calculations and the [[https://www.irs.gov/newsroom/faqs-on-the-draft-2020-form-w-4|FAQs on the draft 2020 Form W-4]] page, which contains helpful information.+Refer to the [[https://www.irs.gov/forms-pubs/about-form-w-4|IRS W-4 Instructions]] for complete details about completing the following fields. Also, be sure to review [[https://www.irs.gov/forms-pubs/about-publication-15-t|Publication 15-T Federal Income Tax Withholding]], which contains the withholding tax calculations and the [[https://www.irs.gov/newsroom/faqs-on-the-draft-2020-form-w-4|FAQs on the 2020 Form W-4]] page, which contains helpful information.
 </WRAP> </WRAP>
  
 ^1:Filing Status|Click {{:images:dropdown.gif|Drop Down Arrow}} to select the employee's filing status. <div indent>  BBB //H Head of household//\\ BBB //M Married filing jointly//\\  BBB //S Single or Married filing separately// </div>| ^1:Filing Status|Click {{:images:dropdown.gif|Drop Down Arrow}} to select the employee's filing status. <div indent>  BBB //H Head of household//\\ BBB //M Married filing jointly//\\  BBB //S Single or Married filing separately// </div>|
 ^2: Multi-Jobs|Select to indicate that there are multiple jobs in the household.  | ^2: Multi-Jobs|Select to indicate that there are multiple jobs in the household.  |
-^3: Children under 17|This field is used to determine the amount of child tax credit an employee may be able to claim when filing their tax return. The amount is calculated by multiplying the number entered in this field by the designated amount in Step 3 on the W-4 form for the applicable reporting tax year. Refer to Pub. 501, Dependents, Standard Deduction, and Filing Information for additional eligibility requirements.\\  \\  Type the number of children in the household under the age of 17 as of December 31.|+^3: Children under 17|This field is used to determine the amount of child tax credit an employee may be able to claim for qualifying dependent children under the age of 17 when filing their tax return. The amount is calculated by multiplying the number entered in this field by the designated amount in Step 3 on the W-4 form for the applicable reporting tax year. Refer to Pub. 501, Dependents, Standard Deduction, and Filing Information for additional eligibility requirements.\\  \\  Type the number of children in the household under the age of 17 as of December 31.|
 ^3: Other Dependents|This field is used to determine the amount of tax credit an employee may be able to claim for other qualifying dependents when filing their tax return. The amount is calculated by multiplying the number entered in this field by the designated amount in Step 3 on the W-4 form for the applicable reporting tax year. Refer to Pub. 501, Dependents, Standard Deduction, and Filing Information for additional eligibility requirements.\\  \\  Type the number of other dependents in the household.|  ^3: Other Dependents|This field is used to determine the amount of tax credit an employee may be able to claim for other qualifying dependents when filing their tax return. The amount is calculated by multiplying the number entered in this field by the designated amount in Step 3 on the W-4 form for the applicable reporting tax year. Refer to Pub. 501, Dependents, Standard Deduction, and Filing Information for additional eligibility requirements.\\  \\  Type the number of other dependents in the household.|
 ^3: Other Exemptions|Type the amount of any other exemptions that may affect the employee's federal income tax withholding.| ^3: Other Exemptions|Type the amount of any other exemptions that may affect the employee's federal income tax withholding.|
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 VCV Under **Totals**, the following fields contain display-only data: VCV Under **Totals**, the following fields contain display-only data:
  
-^State Min. Salary|The minimum salary assigned to the employee as entered on the Job Info tab is displayed.| +^State Min. Salary|The minimum salary assigned to the employee is displayed as entered in the **State Min Salary** field under **State Info** on the Job Info tab.| 
-^Extra Duty|The total dollar value of all S type extra duty assignments for the employee as entered on the Job Info tab is displayed.| +^Extra Duty|The total dollar value of all S-type extra duty assignments for the employee is displayed under **Extra Duty Pay** on the Pay Info tab.| 
-^Contract Amt|The total amount of pay due to the employee during the current contract period as entered on the Job Info tab is displayed. This amount includes the total gross salary and all G type extra duty assignments.| +^Contract Amt|The total amount of pay due to the employee during the current contract period is displayed as entered in the **Total** field under **Contract Info** on the Job Info tab. This amount includes the total gross salary and all G-type extra duty assignments.| 
-^Contract Balance|The total amount remaining to be paid to the employee during the current contract period as entered on the Job Info tab is displayed.|+^Contract Balance|The total amount remaining to be paid to the employee during the current contract period is displayed as entered in the **Balance** field under **Contract Info** on the Job Info tab.|
  
 [[general:otherhelpfuldocuments:extradutyaccounttypedetail_staffjobpaydata|Extra duty account type detail]]  [[general:otherhelpfuldocuments:extradutyaccounttypedetail_staffjobpaydata|Extra duty account type detail]] 
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 The bank information is maintained on the [[payroll:tables:bankcodes:bankcodes|Payroll > Tables > Bank Codes > Bank Codes]] tab.  The bank information is maintained on the [[payroll:tables:bankcodes:bankcodes|Payroll > Tables > Bank Codes > Bank Codes]] tab. 
 +
 +<WRAP center round important>
 +For security purposes, any updates saved to the employee's bank information will generate an email to the employee notifying them of the change. The email is sent to the employee's **Work** and/or **Home E-mail** address listed on the Personnel > Maintenance > Staff Demo > Demographic Information page. If both email addresses are populated, the email will be sent to both emails. If an email is not available, then the employee will not receive an email. 
 +</WRAP>
 +
  
 VCV Under **Bank Info**: VCV Under **Bank Info**:
general/humanresources/maintenance/staffjobpaydata/payinfo/body.1661794928.txt.gz · Last modified: 2022/08/29 17:42 by emoreno

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