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--- general:quickview:financeeoyprocess [2018/06/12 16:32] – emoreno
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-======Finance EOY Process======
-<div #message></div>
-<WRAP round intro>The purpose of this document is to guide users through the process to end the old fiscal year 2017-2018 (FY 8) and begin the new fiscal year 2018-2019 (FY 9). The following processes are covered in this document:
-  * Copy the 2017-2018 fiscal year (FY 8) funds to a new file ID 8 so you can continue to access data and information for FY 8.
-  * Close the 2017-2018 accounts for revenues, expenditures, other resources, and other uses in file ID C.
-  * Copy the balance sheet accounts (cash, accounts payable, etc.) from FY 8 funds to fiscal year 2018-2019 (FY 9) funds in file ID C.
-  * Delete all FY 8 transactions and funds in file ID C (the transactions are still accessible in file ID 8) unless the district chooses to keep some FY 8 funds open with prior year transactions.
-  * Move the approved budget for FY 9 to Finance file ID C.
-  * Prepare to move next year payroll to current year payroll.
-It is important to address the following questions as you proceed with the end of fiscal year closing process. Based on your responses to the following questions, the process can have variations that may require a different path.
-  * Are all of the payroll runs and adjustments interfaced?
-  * Are all of the payroll TRS reports interfaced?
-  * Is the TRS On-Behalf Journal posted?
-  * Verify TRS GASB 24 Medicare Part D Revenue and Expenditure is posted. Information may be located on the TRS website: http://www.trs.state.tx.us. Amounts are posted with a debit to 6144 and a credit to 5831.
-  * Are the payroll accruals balanced?
-    * For August year-end LEAs, if only the 10-month employees are accrued and the EOY accruals are not posted, then all 2161 and 2211 object code balances should be zero.
-    * For June year-end LEAs, accrual amounts should exist for contract balances.
-  * Is the cutoff date updated on the [[https://tcc-help.net/txeis/districtadmin/doku.php/options/purchasingoptions/currentyear|District Administration > Options > Purchasing > Current Year]] and [[https://tcc-help.net/txeis/districtadmin/doku.php/options/purchasingoptions/nextyear|Next Year]] pages, if necessary, to prevent purchasing requisitions from being created?
-  * Is the cutoff date updated on the [[finance:tables:districtfinanceoptions:financeoptions|Finance > Tables > District Finance Options]] page to prevent budget amendment requests from being created?
-  * Are all of the unpaid finance checks printed?
-  * Reprint all yearly purchase orders alphabetically and numerically for historical purposes. After the EOY process, those purchase orders are no longer available.
-  * Verify if all purchase orders been processed, and the final check run completed?
-  * Are you bringing balances forward now in or in the future (after the audit)?
-  * Did you prepare the journal entry to move the 3700 budgetary fund to 3600 fund balance accounts for each fund that will be carrying forward balances? The budgetary fund balance should be zero when moving to the new year.
-    * Payroll processes cannot be posted against the historical file ID.
-    * Review the [[finance:reports:financereports:journalschecksdetailledgers:batchprocessbalanceerrorlisting|Finance > Reports > Finance Reports > Journals, Checks, Detail Ledgers > FIN1600 - Batch Process Balance Error Listing]] to verify that there are no errors and all records are balanced.
-If you are an August year-end LEA, ensure the August payroll accruals are processed and interfaced to Finance, and then refer to the [[general:augustaccrualshomepage|August Accruals]] document.
-If you are a June year-end LEA, use the [[academy:business:overview_guide:eoyaccruals_juneyearendleas|EOY Accruals for June Year-End Schools]] document to address your payroll accruals.
-{{ :general:quickview:finance_eoy_flow_chart.pdf |Flow Chart: Finance EOY Process Overview}}
-This document assumes that you are familiar with the basic features of the TxEIS Business System and have reviewed the [[:business_overview_guide|TxEIS Business Overview guide]].
-</WRAP>
-<WRAP round important #no-print>[[:general:quickview:financeeoyprocess?do=export_pdf&toclevels=2-1&book_title=Finance+EOY+Process | Click here to print a PDF of this page]].</WRAP>
-=====Before You Begin=====
-++++Before you begin.|{{page>general:financeeoyprocess:beforeyoubegin&inline}}++++
-<div training__section_center>1</div>
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-=====Create an Export of File ID C=====
-++++Create an export of file ID C.|{{page>general:createafileidcbackup&inline}}++++
-<div training__section_center>2</div>
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-=====Delete 1099 Data=====
-++++Delete 1099 data.|{{page>general:financeeoyprocess:delete1099data&inline}}++++
-<div training__section_center>3</div>
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-=====Reverse Soft Encumbrances=====
-++++Reverse soft encumbrances.|{{page>general:financeeoyprocess:reversesoftencumbrances&inline}}++++
-<div training__section_center>4</div>
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-=====Generate, Print, and Review the Outstanding Purchase Orders Report=====
-++++Generate, print, and review the Outstanding Purchase Orders report.|{{page>general:financeeoyprocess:printandreviewfin2150&inline}}++++
-<div training__section_center>5</div>
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-=====Reverse Purchase Orders=====
-++++Reverse purchase orders.|{{page>general:financeeoyprocess:reversepurchaseorders&inline}}++++
-<div training__section_center>6</div>
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-=====Address Unprocessed Payment Authorizations=====
-++++Address unprocessed payment authorizations.|{{page>general:financeeoyprocess:addressunprocessedpas&inline}}++++
-<div training__section_center>7</div>
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-=====(If necessary) Reverse/Delete Credit Memos=====
-++++Reverse/delete credit memos.|{{page>general:financeeoyprocess:reversedeletecreditmemos&inline}}++++
-<div training__section_center>8</div>
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-=====Delete CY Budget Amendments=====
-++++Delete CY budget amendments.|{{page>general:financeeoyprocess:deletecybudgetamendments&inline}}++++
-<div training__section_center>9</div>
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-=====Review File IDs=====
-++++Review file IDs.|{{page>general:financeeoyprocess:reviewdeletefileids&inline}}++++
-<div training__section_center>10</div>
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-=====Delete File IDs=====
-++++Delete file IDs.|{{page>general:financeeoyprocess:deletefileids&inline}}++++
-<div training__section_center>11</div>
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-=====Copy Current File ID to New File ID=====
-++++Copy current file ID to new file ID.|{{page>general:financeeoyprocess:copycurrentfileidtonewfileid&inline}}++++
-<div training__section_center>12</div>
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-=====Prepare the Current File ID=====
-++++Prepare the current file ID.|{{page>general:financeeoyprocess:preparethecurrentfileid&inline}}++++
-<div training__section_center>13</div>
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-=====Review the Account Code Table=====
-++++Review the account code table.|{{page>general:financeeoyprocess:reviewtheaccountcodetable&inline}}++++
-<div training__section_center>14</div>
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-=====(Optional) Close Funds=====
-++++Close funds.|{{page>general:financeeoyprocess:closefunds&inline}}++++
-<div training__section_center>15</div>
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-=====Perform the EOM Closing Process=====
-++++Perform the EOM closing process.|{{page>general:financeeoyprocess:performeomclosingprocess&inline}}++++
-<div training__section_center>16</div>
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-=====Delete Deduction Check Transactions=====
-++++Delete deduction check transactions.|{{page>general:financeeoyprocess:deletedeductionchecktransactions&inline}}++++
-<div training__section_center>17</div>
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-=====Delete Liability Transfer Transactions=====
-++++Delete liability transfer transactions.|{{page>general:financeeoyprocess:deleteliabilitytransfertransactions&inline}}++++
-<div training__section_center>18</div>
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-=====Mass Update Payroll Accounts=====
-++++Mass update payroll accounts.|{{page>general:financeeoyprocess:massupdatepayrollaccounts&inline}}++++
-<div training__section_center>19</div>
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-=====Update Employee Distribution Fiscal Year=====
-++++Update employee distribution fiscal year.|{{page>general:financeeoyprocess:updateemployeedistributionfiscalyear&inline}}++++
-<div training__section_center>20</div>
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-=====Create New Accounts=====
-++++Create new accounts.|{{page>general:financeeoyprocess:createnewaccounts&inline}}++++
-<div training__section_center>21</div>
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-=====Verify the Bank Account Group Fund Fiscal Year=====
-++++Verify the bank account group fund fiscal year.|{{page>general:financeeoyprocess:verifythebankaccountgroupfundfiscalyear&inline}}++++
-<div training__section_center>22</div>
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-=====Delete Prior Year Funds=====
-++++Delete prior year funds.|{{page>general:financeeoyprocess:deleteprioryearfunds&inline}}++++
-<div training__section_center>23</div>
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-=====Delete Old Account Codes=====
-++++Delete old account codes.|{{page>general:financeeoyprocess:deleteoldaccountcodes&inline}}++++
-<div training__section_center>24</div>
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-=====Move Budget to Finance=====
-++++Move Budget to Finance.|{{page>general:financeeoyprocess:movebudgettofinance&inline}}++++
-<div training__section_center>25</div>
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-=====Due to Funds=====
-++++Due to Funds.|{{page>general:financeeoyprocess:duetofunds&inline}}++++
-<div training__section_center>26</div>
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-=====Update Finance Options=====
-++++Update Finance options.|{{page>general:financeeoyprocess:updatefinanceoptions&inline}}++++
-<div training__section_center>27</div>
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-=====Update HR Options=====
-++++Update HR options.|{{page>general:financeeoyprocess:updatehroptions&inline}}++++
-<div training__section_center>28</div>
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-=====Update the Accrual Table=====
-++++Update the accrual table.|{{page>general:financeeoyprocess:updatetheaccrualtable&inline}}++++
-<div training__section_center>29</div>
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-=====Perform Purchasing Maintenance=====
-++++Perform Purchasing maintenance.|{{page>general:financeeoyprocess:performpurchasingmaintenance&inline}}++++
-<div training__section_center>30</div>
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-=====Update the Purchasing Cutoff Date=====
-++++Update the Purchasing cutoff date.|{{page>general:financeeoyprocess:updatecutoffdates&inline}}++++
-<div training__section_center>31</div>
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-=====Update User Accounts=====
-++++Update user accounts.|{{page>general:financeeoyprocess:updateuseraccounts&inline}}++++
-<div training__section_center>32</div>
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-=====Proceed to Human Resources=====
-++++Proceed to Human Resources.|{{page>general:financeeoyprocess:proceedtohr&inline}}++++
-<div training__section_center>33</div>
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-=====Create ASCII file=====
-++++Create ASCII file.|{{page>general:financeeoyprocess:createasciifile&inline}}++++
-<div training__section_center>34</div>
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-=====Addendum=====
-++++Addendum.|{{page>general:financeeoyprocess:addendum&inline}}++++
-<div training__section_center>35</div>
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-=====(Optional) Duplicate Auditor Adjusting Entries=====
-++++Duplicate auditor adjusting entries.|{{page>general:financeeoyprocess:duplicateauditoradjustingentries&inline}}++++

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