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general:quickview:nextyearpayroll:massupdateemployee2

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general:quickview:nextyearpayroll:massupdateemployee2 [2024/03/01 16:46] – created emorenogeneral:quickview:nextyearpayroll:massupdateemployee2 [2024/04/12 20:11] (current) – emoreno
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 </WRAP> </WRAP>
  
- Mass update data as needed.  The following fields are commonly updated. +Mass update data as needed.  The following fields are commonly updated. 
  
 <div indent> <div indent>
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 <WRAP Box> **Note**: Never use the **Reset**, **Increment**, and **Modify** options at the same time. <WRAP Box> **Note**: Never use the **Reset**, **Increment**, and **Modify** options at the same time.
 </WRAP> </WRAP>
 +
 +Example of **Reset**:
 +
 +{{:general:nypayrollprocess_massupdate_employee_resetexample_step13.jpg|Reset Example 1}}
 +
 +{{:general:nypayrollprocess_massupdate_employee_resetexample2_step13.jpg|Reset Example 2}}
 +
 +Example of **Increment**:
 +
 +{{:general:nypayrollprocess_massupdate_employee_incrementexample_step13.jpg|Increment Example}}
 +
 +
 +Example of **Modify**:
 +
 +{{:general:nypayrollprocess_massupdate_employee_modifyexample_step13.jpg|Modify Example}} 
 +
 +
 +VCV The first run is to update the contract dates, but not increment any pay steps. Complete only the fields under **Modify**. 
 +  * Under **Modify**, complete the applicable fields. 
 +  * In the **Prior Year Employment Date** field, type today's date in the MM-DD-YYYY format and select the pay frequency. This changes the contract dates for all employees, regardless of the date they came to work for the LEA.
 +
 +<WRAP Box>**Note**: The **Prior Year Employment Date** field uses the date in the **Latest Re-Employ
 +Date** field on the [[personnel:maintenance:employmentinfo|Personnel > Maintenance > Employment Info]]. If this date is blank or contains zeros, it uses the date in the **Original Emp. Date** field. If no date exists in either field, the employee is not updated.
 +</WRAP>
 +
 +VCV The second run is for pay purposes to update all employees with one year of earned experience. 
 +    * In the **Prior Year Employment Date** field, enter a date in January (i.e., 01-XX-XXXX) that represents the maximum number of days required for the employee to have earned a pay step advance (e.g., 90 days). 
 +    * This run does not include any employees hired after that date because they should not receive a step advance for pay purposes but consult your LEA's policy. 
 +    * Under **Increment**, complete only the **Pay Step** and **State Step** fields.
 +
 +{{:general:nypayrollprocess_massupdate_employeeincrement_secondrun_step13.jpg|Increment Example 2}}
 +
 +<WRAP center round alert>
 +**CAUTION**: Do not update any **Experience** fields at this time. Experience should not be updated until after the service records have been extracted and saved. Once the service records are complete, you can update records in either the current year or the next year. It is important not to forget this step as it must be completed prior to PEIMS reporting in October.
 +</WRAP>
 +
 +
 +VCV Click **Execute**. A preview report is displayed. [[general:printreport|Review the report.]]
 +
 +VCV Click **Process**. A message is displayed indicating that the process was completed successfully. Or, click **Cancel** to return to the Mass Update page. 
 +
 +VCV Use the Extra Duty tab to change employee extra duty assignments that display on the Pay Info tab.
 +
 +VCV Run the [[personnel:reports:payrollinformationreports:employeeextradutyreport|Personnel > Reports > Payroll Information Reports > HRS6550 - Employee Extra Duty Report]] by code before performing the extra duty mass updates. Once you update your changes, run the HRS6550 report in the NYR frequency to verify that the changes are correct.
  
  
general/quickview/nextyearpayroll/massupdateemployee2.1709311580.txt.gz · Last modified: 2024/03/01 16:46 by emoreno

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