Verify August EOY payroll accruals
This step applies to LEAs that included non-accrued employees in the EOY payroll accrual process.
❏ If ASCENDER is used for the EOY payroll accruals, verify that the accrual reversal process was completed in September 2023.
Log on to Finance file ID 3.
Finance > Inquiry > General Ledger Inquiry > General Ledger Inquiry
- Type 199.11.6119 or 199.00.2161 in the Fund, Function, and Object Code fields.
- Leave all other fields masked (Xs).
- Click Retrieve.
- Verify that “Payroll Accrual” (or an LEA-defined description) with a positive expenditure amount was posted (typically in August 2023).
Log on to Finance file ID C.
Finance > Inquiry > General Ledger Inquiry > General Ledger Inquiry
- Type 199.11.6119 or 199.00.2161 in the Fund, Function, and Object Code fields.
- Leave all other fields masked (Xs).
- Click Retrieve.
- Verify that “August Payroll Accru” (or an LEA-defined description) reversal entry with a negative expenditure amount was posted (typically in September 2023).
❏ If ASCENDER is not used for the EOY payroll accruals (days worked in August), there is no computer journal entry. Verify that the manual JV entries were posted for EOY payroll accruals.
❏ If a reversal entry is not displayed, use the Payroll > Payroll Processing > EOY Payroll Accruals page to complete the process.
