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general:rollbalancessupplement_carryforwardbalancesheetbalances

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general:rollbalancessupplement_carryforwardbalancesheetbalances [2021/06/01 13:16] – emorenogeneral:rollbalancessupplement_carryforwardbalancesheetbalances [2025/06/23 16:51] (current) – emoreno
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 ======Carry forward end balance sheet account balances====== ======Carry forward end balance sheet account balances======
  
-<color #ed1c24>**Log on to file ID 1.**</color>+<color #ed1c24>**Log on to file ID 5.**</color>
  
 [[finance:utilities:fiscalyearprocessing:createnewaccountsbyfund|Finance > Utilities > Fiscal Year Processing > Create New Accounts by Fund]] [[finance:utilities:fiscalyearprocessing:createnewaccountsbyfund|Finance > Utilities > Fiscal Year Processing > Create New Accounts by Fund]]
  
-**Skip this step** if you prefer to manually enter opening entires.+**Skip this step** if you prefer to manually enter opening entries.
  
-Carry forward the ending balance sheet account balances from file ID 1 to file ID C.  This step will copy the accounts and balances to file ID C. If the account already exists, it will not recreate the account but instead will add the amount to the balance that exists in the account for file ID C. The balancing entry for each fund, if needed, will be to the account whose object is the actual fund balance object code from the Fund tab in the Account Code table in file ID C.  If a budgetary fund balance amount is transferred, the amount may need to be moved.+Carry forward the ending balance sheet account balances from file ID 5 to file ID C.  This step will copy the accounts and balances to file ID C. If the account already exists, it will not recreate the account but instead will add the amount to the balance that exists in the account for file ID C. The balancing entry for each fund, if needed, will be to the account whose object is the actual fund balance object code from the Fund tab in the Account Code table in file ID C.  If a budgetary fund balance amount is transferred, the amount may need to be moved.
  
-**IMPORTANT**: Keep in mind that you need to be aware of the funds that were **Continued** in the current file id (as part of the EOY Finance process). Do not carry forward balances for the **Continued** funds.  +<WRAP center round important> 
 +**IMPORTANT**: Keep in mind that you need to be aware of the funds that were **Continued** in the current file ID (as part of the EOY Finance process). You cannot carry forward balances for **Continued** funds.   
 +</WRAP>
  
  
-VCV Select the appropriate accounting period.  At this point, both the current and next accounting periods should be September (09) or July (07).+ 
 +{{:general:roll_balances_step_3_carry_forward_balances.png|Creat New Accounts by Fund}} 
 + 
 +VCV Select the appropriate accounting period.  
 \\  \\ \\  \\
 VCV In the **JV Number** field, type OPENBA. VCV In the **JV Number** field, type OPENBA.
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   * Carry Forward Totals   * Carry Forward Totals
 \\ \\
-VCV Click **Execute**. After you click **Execute**, the Create New Accounts By Fund Error Report may be displayed. [[general:printreport|review the report]] and make corrections as needed. Repeat this step or click **Continue**.+VCV Click **Execute**. After you click **Execute**, the Create New Accounts By Fund Error Report may be displayed. [[general:printreport|Review the report]] and make corrections as needed. Repeat this step or click **Continue**.
 \\  \\  \\  \\ 
-VCV Once you click **Continue**, a preview report is displayed. It is recommended that you print this report.  +VCV Once you click **Continue**, a preview report is displayed. **It is recommended** that you print or save this report for your records. 
-\\  \\  +
-VCV Click **Process** to process the report. A message is displayed indicating that the process was successful. +
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- +
- +
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- +
  
 +{{:general:roll_balances_step_3_create_new_accounts_report.png|Create New Accounts by Fund Report}}
  
  
 +VCV Click **Process** to process the report. A message is displayed indicating that the process was successful.
general/rollbalancessupplement_carryforwardbalancesheetbalances.1622553376.txt.gz · Last modified: 2021/06/01 08:16 (external edit)

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