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general:runpayroll:createeftfile

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general:runpayroll:createeftfile [2019/10/25 19:45] – created emorenogeneral:runpayroll:createeftfile [2022/01/31 21:14] (current) – emoreno
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-\\  Use the Create EFT File tab to create an electronic fund transfer (EFT) file to send to your bank +\\  [[payroll:payrollprocessing:eftprocessing:createeftfile|Payroll > Payroll Processing > EFT Processing > Create EFT File]]
-to be transmitted to an automated clearing house (ACH) as a method of direct deposit for +
-employee payroll checks.+
  
-Note: All fields on theHuman Resources > Tables > Bank Codes > EFT tab must be populated. Otherwise, the create EFT file process cannot be performed. 
  
-Human Resources > Payroll Processing > EFT Processing > Create EFT File+Use this tab to create an electronic fund transfer (EFT) file to process employee direct deposit.  
  
-1. Select Payrun. +**Note**: All fields on the [[payroll:tables:bankcodes:eft|Payroll > Tables > Bank Codes > EFT]] tab must be populated. Otherwise, the create EFT file process cannot be performed.
-During a regular or supplemental payroll run, a check stub is produced for each employee participating in the direct deposit process if the Print Voided Checks field is selected on the Run Payroll page at the time payroll is processed. The actual check portion of the payroll check is voided. With the EFT payrun, the file and the direct +
-deposit report are created indicating all of the information included on the EFT file for the employee.+
  
-2. In the Effective Date field, type the date that the EFT file is effective in the MMDDYYYY format.+^Field ^Description ^ 
 +^Payrun|During a regular or supplemental payroll run, a check stub is produced for each employee participating in the direct deposit process if the **Print Voided Checks** field is selected on the Run Payroll page at the time payroll is processed. The actual check portion of the payroll check is voided. With the EFT payrun, the system creates the file as well as a direct deposit report indicating all of the information included on the EFT file for the employee.\\  \\  The report also includes the total net pay and the total number of employees included in the report.|
  
-3. If Payrun is selected, the last four pay dates for each frequency are displayed in the table. Select a payroll for the EFT file being created.+VCV If **Payrun** is selected, the last four pay dates are displayed in the table. Select a payroll for the EFT file being created.
  
-4. Click Create EFT File. An Export dialog box is displayed. +VCV Click **Create EFT File**. An Export dialog box is displayed. 
-zz Click Open to open the file. +  
-zz Click Save File to save the file. A Save As dialog box is displayed. +VCV Under **Save as type**, select **Text** or **CSV**. 
-ßß In the File name field, the file name is set to payeft_mmddyyyy.txt for a payrun +  
-file and prenote_mmddyyyy.txt for a prenote file. You can type a different name +VCV Click **Export** to export the file. Otherwise, click **Cancel** to cancel the creation of the file and return to the Create EFT page. If you click **Export**, the following options are available: 
-for the file.+  
 +  * Click **Open** to open the file. 
 +  * Click **Save** to save the file. A Save As dialog box is displayed. 
 +  * In the **Save in** field, click {{:images:dropdown.gif|Drop-down Arrow}} to navigate to the appropriate folder. 
 +  * In the **File name** field, the file name is set to payeft_mmddyyyy.txt for a payrun file and prenote_mmddyyyy.txt for a prenote file. You can type a different name for the file. 
 +  * Click **Save**. Otherwise, click **Cancel** to close the Save As dialog box without saving the file. 
 +  * Click **Cancel** to not save the file and return to the Create EFT page. 
 +  
 +If the EFT file was successful, a message indicating that the EFT file was created successfully is displayed. 
 +  
 +If errors were encountered between voided and issued check amounts, an Error Listing Report is displayed. 
  
-Click Save. Otherwise, click Cancel to close the Save As dialog box without saving the file. +[[general:printreport|Review the report.]]
-zz Click Cancel to not save the file and return to the Create EFT page. +
-zz A message is displayed indicating that the EFT file was created successfully. Click OK to display the EFT Report.+
  
-5. If errors were encountered between voided and issued check amounts, an Error Listing Report is displayed.+<WRAP Box> 
 +**Notes**:  
  
-Notes: +  * The employee number or social security number will be included in EFT file based on the option selected in the **Use Emp Nbr** or **SSN** in **EFT File** field on the Payroll > Tables > District HR Options page. 
-zz The employee number or social security number is included in EFT file based on the option selected in the EFT File field on the Tables > District HR Options page. +  * After a prenote EFT file has been created, the **PreNote** field is cleared on the Payroll > Maintenance > Staff Job/Pay Data > Pay Info tab. 
- +</WRAP>
-zz After a prenote EFT file has been created, the PreNote field is cleared on the Maintenance > Staff Job/Pay Data > Pay Info tab. +
- +
-Important: The EFT file must be transmitted to the bank; electronically or manually. +
-Be sure to check with the bank as they may require the file in advance.+
general/runpayroll/createeftfile.1572032707.txt.gz · Last modified: 2019/10/25 14:45 (external edit)

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