general:summerschool_beforeyoubegin

Review the following information and/or complete the listed tasks before you begin the TRS and Summer School Payments processing steps.

Background information:

Summer school payments apply to ANY work that is performed in the summer outside of the employee's normal contract/work agreement and is not subject to the Statutory Minimum.

❏ The RE Portal only accepts summer school payments for reporting periods May - October with contract dates from May 15 - August 31.

❏ Summer school payments should be reported under TRS position code 09 for any employee whose regular school year position is subject to the Statutory Minimum and is also working summer school or is contracted to work outside of their normal contract/work agreement. Examples include:

A summer school administrator
A coach holding a sports camp
A teacher writing curriculum during the summer - Even though the teacher is not teaching summer school, if the additional duties are outside of their regular job requirements (meaning wholly separate), then the compensation should be reported under TRS position code 09 since it is outside of the regular Statutory Minimum job.

❏ If an employee's regular school year job is not subject to the Statutory Minimum, then do not use TRS position code 09. The additional work should be reported under the employee’s normal position code. Examples include:

A Summer School Aide - TRS position code 03
A Summer School Bus Driver - TRS position code 04

Note: Since charter schools were not subject to the Statutory Minimum until September 1, 2019, be sure to report your Summer School Payments using the recommendations in this document.

Security permission.

Before you begin this process, be sure that you have the appropriate security permission to view the Payroll > Maintenance > Summer School Contracts page.

The page must be enabled for your role/user profile in Security Administration. If you do not have permission to view the Summer School Contracts page, it is disabled in the Maintenance menu as shown below:

If you have access to manage security permissions, navigate to the Security Administration application.

Security Administration > Create/Edit Roles

❏ From the Manage Roles page, type your assigned role name in the Search Roles field. As you type a role name, the existing roles that match what you have typed are displayed under Select a Role. Select the role that you want to edit and click Edit Role.

You will see that the Summer School Contracts page is not selected, which is the reason that it is disabled in Payroll.

❏ Select the check box for the Summer School Contracts page.

❏ Click Save. Log out of Security Administration and log back into the Payroll application. The Summer School Contracts page should be enabled.