Payroll > Payroll Processing > TRS Processing > Purge
This tab is used to purge (delete) data from TRS reporting tables.
Purge data:
The TRS Month and TRS Year fields are disabled on this tab.
| Field | Description |
|---|---|
| From Date (MM-YYYY) | Type the beginning month and year in the MM-YYYY format of the TEAM tables to be purged. |
| To Date (MM-YYYY) | Type the ending month and year in the MM-YYYY format of the TEAM tables to be purged. |
Notes:
- If a date is not entered in both the From Date (MM-YYYY) and the To Date (MM-YYYY) fields, then all of the selected records are purged for all months that are currently in the system.
- If a date is entered in the From Date (MM-YYYY) field but not in the To Date (MM-YYYY) field, then all of the selected records are purged from the entered month through the current month.
- If a date is not entered in the From Date (MM-YYYY) field but is entered in the To Date (MM-YYYY) field, then all of the selected records are purged from the beginning month in the system through the entered date.
- If a date is entered in both the From Date (MM-YYYY) and To Date (MM-YYYY) fields, then all of the selected records are purged for all the months within the date range.
The following list of TRS tables is displayed.
- ED20 Demographic
- ED25 Demographic Adj
- ED40 Contract & Position
- ED45 Contract & Position Adj
- ED90 Termination
- RP20 Regular Payroll
- RP25 Regular Payroll Adj
- ER20 Employment of Retirees
- ER25 Add Adj
- ER27 Edit Adj
❏ Select the tables that you want to purge. You can select individual tables (check boxes) or select the top check box to select all tables (check boxes).
❏ Click Execute. The Purge Data pop-up window opens with a list of the selected tables and the number of records to be purged.
- Click Yes to purge the selected data. A message is displayed indicating that the delete was successful.
- Click No to cancel the purge process and return to the Purge tab.