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general:tsdsuniqueidbutton

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general:tsdsuniqueidbutton [2023/11/21 20:34] – emorenogeneral:tsdsuniqueidbutton [2023/12/11 19:38] (current) – emoreno
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 VCV Click **TSDS Unique ID**. The Texas Unique Staff ID pop-up window is displayed.  VCV Click **TSDS Unique ID**. The Texas Unique Staff ID pop-up window is displayed. 
  
-  * In the **User ID** and **Password** fields, type the user ID and password provided by TEAL for the service account to use the Unique ID Web Service. +  * In the **User ID** and **Password** fields, type the user ID and password for the service account using the Unique ID Web Service. This is the user ID and password provided by TEAL. 
-  * Click **Search** to search through the TSDS Unique ID database. If the employee has never been assigned a TX Unique ID, a message is displayed indicating that the Unique ID cannot be found with the provided credentials.  +  * Click **Search** to submit the employee's information through the TSDS Unique ID Web Service to verify whether or not the employee has already been assigned a Unique ID. The following Demographic fields are required for a successful search: 
-  * Click **Assign New ID**. If the employee record contains the necessary demographic information (**Staff ID**, **Last Name**, **First Name**, **SSN**, and **DOB**), the employee's information is displayed and a Unique ID is generated. If the employee has multiple records, a list of records is displayed.    +
-    * **Staff ID**  +
-    * **Tx Unique Staff ID** - Displays the Unique ID.  +
-    * **Last Name** +
     * **First Name**     * **First Name**
-    * **SSN** +    * **Last Name** 
-    * **DOB** +    * **Staff ID/SSN** (Nine-digit SSN) 
-    * **Status** - Displays the status of the employee's Unique ID record from the Unique ID Web Service. This status varies based on the individual employee's record.   +    * **DOB** (Date of Birth) 
-  +    * **Sex** (Gender) 
-  * Review the row(s) of employee data, select the radio button for the correct employee row and click **Assign New ID**. The Unique ID is populated in the **Texas Unique Staff ID** field on the Demographic Information tab. +    * **Race** (At least one)  
 +   
 +  * If the search returns a match or near match record in the Unique ID web service, the **Match Probability** column is displayed with a percentage indicating how closely the submitted record matches the existing record in the web service. This helps to determine if the record is for the same employee. 
  
 +<WRAP box>**Note**: Per TSDS, records should not be considered matches if they are not higher than the Upper Near Match Threshold configured in the system.
 +</WRAP>
 +
 +  * If the search returns no matches, the following message is displayed: "TX Unique Staff ID cannot be found with provided credentials." This indicates that the employee has not been previously assigned a TX Unique ID.
 +  * Click **Assign New ID**. If the employee record contains the required information, the employee's information is displayed and a new Unique ID is either generated or if already existing, is displayed in the **Tx Unique Staff ID** field. If the employee has multiple records, a list of records is displayed. 
 +
 +
 +<div indent>
 +  * **Staff ID** 
 +  * **Tx Unique Staff ID** 
 +  * **Last Name** 
 +  * **First Name**
 +  * **SSN**
 +  * **DOB**
 +  * **Status** - Displays the status of the employee's Unique ID record from the Unique ID Web Service. This status varies based on the individual employee's record.  
 +</div>
 +
 +  * Review the row(s) of employee data, select the radio button for the correct row. The Unique ID is populated in the **Texas Unique Staff ID** field on the Demographic Information tab. Click **Assign New ID**. 
  
   * Click X to close the Texas Unique Staff ID pop-up window and return to the Demographic Information tab.   * Click X to close the Texas Unique Staff ID pop-up window and return to the Demographic Information tab.
   * Click **Cancel** to cancel the process. The pop-up window is closed and the Unique ID is not populated on the Demographic Information tab.    * Click **Cancel** to cancel the process. The pop-up window is closed and the Unique ID is not populated on the Demographic Information tab. 
  
-<WRAP Box>**Note**: If you click **Cancel**, the Unique ID that was generated for the employee will still exist in the Unique ID Web Services and will be available for assignment if you revisit this employee record. +<WRAP Box>**Note**: If you click **Cancel**, the Unique ID that was generated for the employee will remain assigned in the Unique ID Web Service. This allows you to revisit the employee's record at a later time and assign the Unique ID in ASCENDER. 
 </WRAP> </WRAP>
  
 VCV Click **Save** to assign and save the Texas Unique Staff ID to the employee's record in Personnel. VCV Click **Save** to assign and save the Texas Unique Staff ID to the employee's record in Personnel.
 +
 +
  
  
  
general/tsdsuniqueidbutton.1700598860.txt.gz · Last modified: 2023/11/21 20:34 by emoreno

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