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grantsprojects:inquiry:glinquiry:glinquiry [2020/07/13 19:11] – emoreno | grantsprojects:inquiry:glinquiry:glinquiry [2021/05/20 16:00] (current) – emoreno | ||
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- | ======GL Inquiry====== | + | ======GL Inquiry |
<div # | <div # | ||
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====Perform a GL inquiry: | ====Perform a GL inquiry: | ||
- | VCV Under **Retrieval Options**, select any of the following fields to include in the inquiry: | + | {{page> |
+ | {{page> | ||
- | Under **Exclusions**: | + | {{page> |
- | ^ Field ^ Description | + | |
- | ^Exclude Objects 61XX|Select to exclude all object codes that begin with 61.| | + | |
- | ^Exclude Accounts with No Transactions|Select to exclude all accounts that do not have associated transactions. Only accounts that have zero balances with account transactions are displayed.| | + | |
- | + | ||
- | Under **Description**: | + | |
- | ^Reason|Select to display the reason for each account transaction. | | + | |
- | ^Vendor Name|Select to display the vendor name for each account transaction.| | + | |
- | + | ||
- | ^Grant/ | + | |
- | ^Account Code|{{page> | + | |
- | + | ||
- | VCV Click **Retrieve** to process the inquiry | + | |
- | + | ||
- | VCV To view a list of transaction details, click {{:images:mag_edit.gif|Spyglass Icon}} for a specific account. A pop-up window is displayed with a list of balances and transactions for the selected account. | + | |
- | + | ||
- | + | ||
- | **GL drill-down feature**: | + | |
- | + | ||
- | VCV From the transaction details pop-up window, click a transaction number to display another pop-window with a list of the related transactions. The transaction type determines the displayed view. | + | |
^Types^Views^ | ^Types^Views^ | ||
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^Encumbrances (EN)|Finance\\ | ^Encumbrances (EN)|Finance\\ | ||
- | VCV You can click various transaction numbers | + | You can click various transaction numbers |
- | **IMPORTANT**: | + | <WRAP center round important > |
- | | + | **IMPORTANT**: |
+ | </ | ||
+ | |||
+ | <WRAP center round tip> | ||
+ | **DETAILS POPUP TIP**: The totals only display the amounts for the accounts to which you have access. It is possible that the amounts may appear out-of-balance because you do not have access to a specific account(s). For example, if you have access to one account on a PO, you can view all of the purchase order details except the accounts to which you do not have access and the items that are fully paid out of an account to which you do not have access. | ||
+ | </ | ||
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