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grantsprojects:inquiry:glinquiry:glinquiry [2021/01/26 17:47] – external edit 127.0.0.1grantsprojects:inquiry:glinquiry:glinquiry [2021/05/20 16:00] (current) – emoreno
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-======GL Inquiry======+======GL Inquiry - GRT5050======
  
 <div #message></div> <div #message></div>
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 ====Perform a GL inquiry:==== ====Perform a GL inquiry:====
  
-VCV Under **Retrieval Options**, select any of the following fields to include in the inquiry:+{{page>general:grantsprojects:inquiry:glinquiry:glinquiry_body}}
  
 +{{page>general:grantsprojects:inquiry:glinquiry:glinquiry_body2}}
  
-VCV Under **Exclusions**: +{{page>general:grantsprojects:inquiry:glinquiry:glinquiry_body3}}
-^ Field                                        ^ Description   ^  /*Table with two rows*/ +
-^Exclude Objects 61XX|Select to exclude all object codes that begin with 61.| +
-^Exclude Accounts with No Transactions|Select to exclude all accounts that do not have associated transactions. Only accounts that have zero balances with account transactions are displayed.| +
- +
-VCV Under **Description**: +
-^Reason|Select to display the reason for each account transaction. |  +
-^Vendor Name|Select to display the vendor name for each account transaction.| +
- +
-^Grant/Project Code|{{page>general:grantprojectcode}}| +
-^Account Code|{{page>general:account_code_gl}}| +
- +
-VCV Click **Retrieve** to process the inquiry based on the values selected. The account inquiry results are displayed.    +
- +
-VCV Click {{:images:mag_edit.png?16|Spyglass Icon}} to view a list of transaction details for a specific account. A pop-up window is displayed with a list of balances and transactions for the selected account.  +
- +
- +
-**GL drill-down feature**: +
- +
-VCV From the transaction details pop-up window, click a transaction number to display another pop-window with a list of the related transactions. The transaction type determines the displayed view. +
    
 ^Types^Views^ ^Types^Views^
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 ^Encumbrances (EN)|Finance\\  Purchasing\\  Warehouse Restock - The PO number is included.| ^Encumbrances (EN)|Finance\\  Purchasing\\  Warehouse Restock - The PO number is included.|
  
-You can click various transaction numbers and the pop-up window is refreshed with the newly selected transaction data. This functionality prevents you from having to close the pop-up window each time you click a different transaction number. +You can click various transaction numbers to refresh the pop-up window with the newly selected transaction data. This functionality prevents you from having to close the pop-up window each time you click a different transaction number. 
  
  
 +<WRAP center round important >
 **IMPORTANT**:  The accounts and account masks defined on the Grants and Projects record in the Tables > Grants and Projects Table are used to determine which accounts are selected for the initial display.  Once the accounts are displayed, any detailed view may include accounts that are not included in the grant definition list of eligible accounts.  For example, if the grant definition includes fund 211 and you drill down to a check record that includes funds 199, 202, and 211, you will see all of the transactions included in the check (all of the funds of 199, 202, and 211).  Finance User profile settings are currently used for the detail popups. **IMPORTANT**:  The accounts and account masks defined on the Grants and Projects record in the Tables > Grants and Projects Table are used to determine which accounts are selected for the initial display.  Once the accounts are displayed, any detailed view may include accounts that are not included in the grant definition list of eligible accounts.  For example, if the grant definition includes fund 211 and you drill down to a check record that includes funds 199, 202, and 211, you will see all of the transactions included in the check (all of the funds of 199, 202, and 211).  Finance User profile settings are currently used for the detail popups.
-  * **DETAILS POPUP TIP**: The totals only display the amounts for the accounts to which you have access. It is possible that the amounts may appear out-of-balance because you do not have access to a specific account(s). For example, if you have access to one account on a PO, you can view all of the purchase order details except the accounts to which you do not have access and the items that are fully paid out of an account to which you do not have access.+</WRAP> 
 + 
 +<WRAP center round tip> 
 +**DETAILS POPUP TIP**: The totals only display the amounts for the accounts to which you have access. It is possible that the amounts may appear out-of-balance because you do not have access to a specific account(s). For example, if you have access to one account on a PO, you can view all of the purchase order details except the accounts to which you do not have access and the items that are fully paid out of an account to which you do not have access. 
 +</WRAP> 
  
  
grantsprojects/inquiry/glinquiry/glinquiry.1611683226.txt.gz · Last modified: 2021/01/26 12:47 (external edit)

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