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grantsprojects:maintenance:membergrants:objectmaint
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Object Maintenance - GRT3010
Grants and Projects > Maintenance > Member Grants > Object Maintenance
This tab allows fiscal agents to add budget details allocated by object class for a specified year and grant ID. Amounts can be added until the original budget is saved. After the original budget is saved, the fiscal agent must create a budget amendment request to make changes to the budget.
View a record:
| Field | Description |
|---|---|
| Year | Type a four-digit grant year. |
| Grant ID | Begin typing a grant ID or description. As you type the data, a drop-down list of corresponding data is displayed. Select a grant ID. If the grant ID or description is not known, click  to select a grant ID from the Grant IDs lookup or press the Spacebar to view a list of grant IDs.The grant ID list in the autosuggest and the Grant IDs lookup is based on the Year field. For example, if you type 2020 in the Year field and tab to the Grant ID field, only active 2020 grant IDs are displayed. |
❏ Click Retrieve. The grant record is displayed.
If the grant information is not known, click Directory to perform a search of all active grants.
Notes:
- If you retrieved an existing record, only the Over Expend % field can be edited. All other fields are read-only.
- If you are adding a new record, only the Total Award and Over Expend % fields can be edited. All other fields are read-only.
The Year, Grant ID, and Member fields are populated for the selected Grant ID. Or, if adding a new record, only the Year field is populated.
Add a record:
| Object | A list of the six predefined object classes for each year and grant ID is displayed: 61XX, 62XX, 63XX, 64XX, 65XX, and 66XX. |
|---|
Complete the following for each object class as needed:
| Total Award | Type the total award amount, which includes the original amount of the award plus or minus any amendments that have been approved (posted). |
|---|---|
| Reimbursements | Displays the reimbursement amounts that have been paid. |
| Pending Reimbursements | Displays the pending reimbursement amounts that have been approved but not paid. |
| Eligible Remaining | Displays the eligible remaining amount of the award (calculated Total Award - Reimbursements and Pending Reimbursements = Eligible Remaining) is displayed. |
| Matching Funds | Displays the total amount of matching funds. |
| Over Expend % | Type the maximum percentage allowed for expenditures over the originally indicated amount of the grant. Valid values are 0-999%. |
❏ Click Save.
Any changes made to this tab and the Grant Maintenance tab are saved.
Other functions and features:
| Retrieve |
The Retrieve button is also used to retrieve information from the last save. If you click Retrieve, any unsaved changes are lost. |
|---|---|
 |
Click to delete a row. The row is shaded red to indicate that it will be deleted when the record is saved. |
| Add | Click to add a grant. The Grant Maintenance tab is displayed. |
| Documents | View or attach supporting documentation. |
grantsprojects/maintenance/membergrants/objectmaint.1619813159.txt.gz · Last modified: 2021/04/30 15:06 (external edit)