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humanresources:checklists:firstpayrolloftheschoolyearchecklist [2018/07/02 20:48] – emorenohumanresources:checklists:firstpayrolloftheschoolyearchecklist [2018/07/09 19:39] (current) – removed emoreno
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-======First Payroll of the School Year Checklist====== 
  
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-<color #ed1c24>**Caution**: Do not begin this process until the End-of-Year Payroll Verification, August Accruals process, and the [[academy:business:overview_guide:financeeoyprocess|Finance EOY Process]] are completed. 
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-  * Name your backup folder appropriately so that it is clear which folder to use if you need to revert data to a specific point in the process. 
-  * Do not change the file name.  
-  * Name each sub-folder appropriately, and reference the step number and description for easy recognition (e.g., Step 8 Fed Funds to Fin). 
-   * Use the [[humanresources:utilities:exporthumanresourcesbypayroll|Human Resources > Utilities > Export Human Resources by Payroll]] page to create export (backup) files. 
-   *  System backup prompts are provided throughout the process, it is highly recommended to perform the backups.  
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-**Prerequisites**: 
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-The following steps should already be completed. Do not continue if they are not complete.      
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-  * Complete all payroll processing for the current school year. 
-  * Print HRS2250 - Deduction Register by Employee to verify all deductions are correct. 
-  * Print HRS2400 - Bank Accounting Listing to verify employee bank information is correct. 
-  * Print HRS1000 - Roster of Personnel and save for the auditors. 
-  * HRS4150 - TRS On-Behalf Payment Journal should be completed and posted. 
-  * Print HRS3050 - School YTD Report and save for the auditors. 
-  * Process service records, and update the Service Record Maintenance tab accordingly. 
-  * The EOY Payroll Accruals process should be completed through the Interface to Finance tab only. 
-  * Termination dates and reasons should be updated on the Employment Information tab for all employees that are no longer with the district. 
-  * Budget should have been moved to Finance. 
-  * Unprocessed and processed deduction transactions should be deleted. Failure to perform this step results in the inability to import payroll backups if Finance has removed the previous fiscal year from file ID C. 
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-^VCV|{{page>general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step1}}| 
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-^VCV|{{page>general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step3}}| 
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-<color #ed1c24> 
-**STOP!**</color> 
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-Discontinue updating or accessing current year payroll records during this process. 
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-<color #ed1c24>**Caution**:  Before the first payroll of the school year is processed, you must post the master file created from the EOY Payroll Accrual process. If you do not use this process for accruals, bypass applicable steps. 
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-^VCV|{{page>general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step18}}| 
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-**Important**:  Be sure to increment leave types and verify selection of deduction codes on the [[humanresources:payrollprocessing:runpayroll|Human Resources > Payroll Processing > Run Payroll]] page before processing the first payroll. 
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-<color #ed1c24>**STOP!**</color> 
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-Discontinue updating or accessing Finance during this next step. 
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-^VCV|{{page>general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step28}}| 
-^VCV|{{page>general:humanresources:checklists:firstpayrolloftheschoolyearchecklist:step29}}| 
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humanresources/checklists/firstpayrolloftheschoolyearchecklist.1530564480.txt.gz · Last modified: 2018/07/02 15:48 (external edit)

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