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--- humanresources:maintenance:staffdemo:demographicinformation [2018/03/26 14:46] – emoreno
+++ humanresources:maintenance:staffdemo:demographicinformation [2020/09/28 15:33] (current) – removed emoreno
@@ Line 1: / Line 1: @@
-======Demographic Information - HRS3000======
-<div #message></div>
-//**Human Resources > Maintenance > Staff Demo > Demographic Information**//
-<WRAP round intro>This tab is used to enter personnel data including name, address, phone number, and emergency information. The data established through this tab is used throughout the system.
-**Notes**:
-  * Warning: If the **School Year for PEIMS Codes** field does not contain a valid value on the Tables > District HR Options page, then values will not be displayed in the PEIMS drop-down fields (e.g., Sex, Ethnicity, etc.).
-  * TEAM ED20 (Demo) and ED25 (Demo Adj) records are automatically created when any demographic information changes are made on this tab.
-</WRAP>
-====Retrieve or add demographic information:====
-^Add Emp|++Add an employee record.|{{page>general:hr_addemp}}++|
-  OR
-^Retrieve an existing record.|++Search for a record.|{{page>general:hr_retrieveemployeedemo}}++|
-{{page> general:humanresources:maintenance:staffdemo:demographicinformation_peimsfields}}
-^Last Change|The date that the employee's record was last changed is displayed in the MMDDYYYY format. Once a record is saved, the date of the last change to any data on the tab is displayed.|
-Under **Name**:
-{{page>general:employeedemoname}}
-Under **Addresses**:
-{{page>general:employeedemoaddress}}
-^Sex|This field is required for PEIMS reporting.\\  \\  Click {{:images:dropdown.gif|}} to select the gender of the employee.|
-^DOB|This field is required for PEIMS reporting.\\  \\  Type the employee date of birth in the MMDDYYYY format.|
-^Marital Stat|Click {{:images:dropdown.gif|}} to select the marital status of the employee.|
-^Citizenship|Selected by default to indicate that the employee is a U.S. citizen. Clear the field to indicate that the employee is not a U.S. citizen.|
-^Deceased|Select to indicate that the employee is deceased. Otherwise, leave the field blank.|
-^Driver's License|Type the driver's license number of the employee. The field can be a maximum of 19 characters.|
-^State|Click {{:images:dropdown.gif|}}  to select a state from which the employee's driver's license was issued.|
-^DL Expir Date|Type the driver's license expiration date in the MMDDYYYY format.|
-^Other Language|{{page>general:employeedemootherlanguage}}|
-The **Ethnicity** and **Race** sections are required for PEIMS reporting.
-Under **Ethnicity**:
-^Hispanic/Latino|Select if the employee is of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. Otherwise, leave this field blank.|
-Under **Race** (check all that apply; must select at least one), select one or more of the following, regardless if **Hispanic/Latino** is selected:
-^American Indian Alaskan Native|Select if the employee has origins in any of the original peoples of North and South America (including Central America).|
-^Asian|Select if the employee has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent (including Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam).|
-^Black African American|Select if the employee has origins in any of the black racial groups of Africa.|
-^Native Hawaiian Pacific Islander|Select if the employee has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.|
-^White|Select if the employee has origins in any of the original peoples of Europe, the Middle East, or North Africa.|
-Under **Phone**:
-{{page>general:employeedemophone}}
-Under **Restrictions**:
-^Local|Click {{:images:dropdown.gif|}} to select any areas of personnel data that are restricted from local distribution.|
-^Public|Click {{:images:dropdown.gif|}} to select any areas of personnel data that are restricted from public distribution.|
-Under **Local Use**, in the **1** and **2** fields, type the locally assigned data. The fields can be a maximum of ten characters.
-Click **Emp Notes** to add or view existing notes about a specific employee. The Employee Notes pop-up window is displayed. A paperclip is displayed on the **Emp Notes** button if there are existing notes.
-^Work E-mail|Type the employee's work e-mail address. The field can be a maximum of 45 characters. Click **Work E-mail** to send an e-mail to the employee's work e-mail address using your default e-mail program. The To: e-mail address is populated if the **Work E-mail** field contains an e-mail address.|
-++++Allowed work email address domains|{{page>general:staffdemoworkemail&inline}}++++
-^Home E-mail|Type the employee's home e-mail address. The field can be a maximum of 45 characters. Click** Home E-mail** to send an e-mail to the employee's home e-mail address using your default email program. The To: e-mail address is populated if the **Home E-mail** field contains an email address.|
-<WRAP Box>
-**Note**:  Foreign home email addresses are allowed (e.g., @yahoo.co.uk, @btamail.net.cn, etc.).
-</WRAP>
-Under **Emergency Contact Informatio**n:
-^Name|Type the full name of the person to contact for the employee in case of emergency. The field can be a maximum of 26 characters.|
-^Relationship|Type the relation of the contact person to the employee. The field can be a maximum of 25 characters.|
-^Phone|Type the phone information for the contact person in the **Area Cd**, **Phone Nbr**, and **Ext** fields.|
-^Emergency Notes|Type any data pertinent to the employee but not covered by other fields on the tab. The field can be a maximum of 25 characters.|
-Click **Save**.
-====Other functions and features:====
-^Documents|[[general:document_attachments|View or attach supporting documentation.]]|
-<WRAP Box>
-**Note**: If you click the **Add Emp** button to add a new employee record, the **Documents** button is not displayed until the record is saved.
-</WRAP>
-{{indexmenu_n>5}}

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