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payroll:maintenance:hourspaytransmittals:absded

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payroll:maintenance:hourspaytransmittals:absded [2020/03/31 21:15] – created emorenopayroll:maintenance:hourspaytransmittals:absded [2020/09/15 15:27] (current) – emoreno
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 <div #message></div> <div #message></div>
  
-//**Human Resources > Maintenance > Hours/Pay Transmittals > Abs Ded**//+//**Payroll > Maintenance > Hours/Pay Transmittals > Abs Ded**//
  
 <WRAP round intro>This tab is used to create and maintain the absence deduction transmittal records. An absence deduction is the amount to be deducted from an employee's gross pay that reflects leave taken in excess of leave balance. The Absence Deduction tab creates transmittals for which a budget code is not specified, but uses the distribution code from the Staff Pay Distribution records by default. The **Days Earned** field can be used to correct the number of days an employee should accrue for the specified pay date, and overrides the number of days on the accrual calendar for the same pay date. <WRAP round intro>This tab is used to create and maintain the absence deduction transmittal records. An absence deduction is the amount to be deducted from an employee's gross pay that reflects leave taken in excess of leave balance. The Absence Deduction tab creates transmittals for which a budget code is not specified, but uses the distribution code from the Staff Pay Distribution records by default. The **Days Earned** field can be used to correct the number of days an employee should accrue for the specified pay date, and overrides the number of days on the accrual calendar for the same pay date.
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 ====Create an absence deduction:==== ====Create an absence deduction:====
  
-Under **Retrieval Options**, enter any of the following criteria:+VCV Under **Retrieval Options**, enter any of the following:
  
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
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 ^Job Code|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a job code.| ^Job Code|Click {{:images:dropdown.gif|Drop-down Arrow}} to select a job code.|
  
-Click **Retrieve**. The selected employee information is displayed in the grid area and the free form area at the bottom of the tab. +VCV Click **Retrieve**. The selected employee information is displayed in the grid area and the free form area at the bottom of the tab.
- +
-The **Emp Nbr** and **First/Middle/Last Name** fields display the employee's information from the Maintenance > Staff Demo > Demographic tab.+
  
 +<div indent>The **Emp Nbr** and **First/Middle/Last Name** fields display the employee's information from the Maintenance > Staff Demo > Demographic tab.
 +</div>
 +\\
 ^Job Code|Displays the code for the employee's job assignment. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab.| ^Job Code|Displays the code for the employee's job assignment. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab.|
 ^Absence Ded|Type the amount to be deducted for absences in excess of leave earned or to be added to the gross pay amount. The field also can be used to refund an absence deduction by entering a negative amount. The amount is added to the employee's gross pay.\\  \\  **Example**: If the absence deduction amount is positive, the amount is reduced from the employee's pay check. If the absence deduction amount is negative, the amount is added to the employee's pay check.| ^Absence Ded|Type the amount to be deducted for absences in excess of leave earned or to be added to the gross pay amount. The field also can be used to refund an absence deduction by entering a negative amount. The amount is added to the employee's gross pay.\\  \\  **Example**: If the absence deduction amount is positive, the amount is reduced from the employee's pay check. If the absence deduction amount is negative, the amount is added to the employee's pay check.|
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 ^User ID|Displays the name of the individual who made the last change to the employee records.| ^User ID|Displays the name of the individual who made the last change to the employee records.|
  
-To retrieve another employee, click **+Add**. A new row is provided, with the cursor in the **Emp Nbr** field. +VCV Click **+Add** to retrieve another employee. A new row is added with the cursor in the **Emp Nbr** field.
- +
-^Emp Nbr|{{page>general:hr_retrieveemployeedemo}}| +
- +
-Click **Duplicate Selected** to duplicate absence deduction transactions for all employees highlighted for future pay dates. The link displays after you click **+Add** or after existing transactions are retrieved. A list of available pay dates from the pay date table is displayed on the left side of the page. Use the following buttons to select which pay dates to move to the right side of the page:+
  
-{{page>general:fourarrowbuttons}}+^Emp Nbr|{{page>general:hourstransmittals_retrieveemployee}}|
  
-Click **OK** to duplicate the absence deduction transactions for those pay dates.+VCV Click **Duplicate Selected** to duplicate absence deduction transactions for all employees highlighted for future pay dates. The link displays after you click **+Add** or after existing transactions are retrieved. The Pay Dates pop-up window is displayed with a list of available pay dates from the pay date table.
  
-Click **Save**.+  * Click **OK** to duplicate the absence deduction transactions for those pay dates. 
 +  * Otherwise, click **Cancel**. 
  
-Click **Duplicate All** to duplicate absence deduction transactions for all employees listed for future pay dates. This link displays after clicking on **+Add** in the grid or after retrieving existing transactions.  A list of available pay dates from the pay date table is displayed on the left side of the page. Use the following buttons to select which pay dates to move to the right side of the page:+VCV Click **Save** to save the changes.
  
-{{page>general:fourarrowbuttons}}+VCV Click **Duplicate All** to duplicate absence deduction transactions for all employees listed for future pay dates. This link displays after clicking on **+Add** in the grid or after retrieving existing transactions. The Pay Dates pop-up window is displayed with a list of available pay dates from the pay date table.
  
-Click **OK** to duplicate the duplicate absence deduction transactions for those pay dates.+  * Click **OK** to duplicate the absence deduction transactions for those pay dates. 
 +  * Otherwise, click **Cancel**. 
  
-Click **Save**.+VCV Click **Save** to save the changes.
  
-Click **Unselect All** to unselect all highlighted employees. The link displays after you click **+Add** or after existing transactions are retrieved.+VCV Click **Unselect All** to unselect all highlighted employees. The link displays after you click **+Add** or after existing transactions are retrieved.
  
 ====Other functions and features:==== ====Other functions and features:====
  
-^Retrieve |++Retrieve data.|{{page>general:retrieve}}++| +^Retrieve |{{page>general:retrieve}}| 
-^{{:images:trash_delete.gif?15|Trashcan Icon}} |++Delete a row.|{{page>general:deletearow}}++| +^{{:images:trash_delete.gif|Trashcan Icon}} |{{page>general:deletearow}}| 
-^Print|++Print the Absence Deduction Transmittal List.|{{page>general:printreport}}++|+^Print|Click to print the report. [[general:printreport|Review the report.]]|
  
 {{indexmenu_n>15}} {{indexmenu_n>15}}
payroll/maintenance/hourspaytransmittals/absded.1585689323.txt.gz · Last modified: 2020/03/31 16:15 (external edit)

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