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payroll:maintenance:hourspaytransmittals:extraduties

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payroll:maintenance:hourspaytransmittals:extraduties [2020/05/14 16:47] – emorenopayroll:maintenance:hourspaytransmittals:extraduties [2022/10/03 20:43] (current) – emoreno
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   * If changes are made to the amount in the extra duty transmittal for the substitute and the pay date for the employee has not been processed, the amount changes the employee's leave transaction to reflect the change in the amount paid to the substitute.   * If changes are made to the amount in the extra duty transmittal for the substitute and the pay date for the employee has not been processed, the amount changes the employee's leave transaction to reflect the change in the amount paid to the substitute.
   * If the substitute used for the employee on the Maintenance > Leave Account Transaction >  Employee Substitute tab needs to be changed or deleted and the employee's pay date has not been processed, change or delete the transaction from the Maintenance > Leave Account Transaction >  Employee Substitute tab. The system changes or deletes the substitute transaction on the Extra Duty tab.   * If the substitute used for the employee on the Maintenance > Leave Account Transaction >  Employee Substitute tab needs to be changed or deleted and the employee's pay date has not been processed, change or delete the transaction from the Maintenance > Leave Account Transaction >  Employee Substitute tab. The system changes or deletes the substitute transaction on the Extra Duty tab.
-  * If the employee's pay date has been processed and the substitute's extra duty transmittal needs to be changed, the system allows a change in the amount, but does not allow the transaction to be deleted. A negative transaction for the substitute for the same amount and accounts must be added to offset the transaction.+  * If the employee's pay date has been processed and the substitute's extra duty transmittal needs to be changed, the system allows a change in the amount but does not allow the transaction to be deleted. A negative transaction for the substitute for the same amount and accounts must be added to offset the transaction.
   * If a transaction is added on the Extra Duty tab for the substitute, the Employee Substitute Report does not reflect the employee/substitute relationship, nor is the employee's pay reduced if docking by substitute amount is used.   * If a transaction is added on the Extra Duty tab for the substitute, the Employee Substitute Report does not reflect the employee/substitute relationship, nor is the employee's pay reduced if docking by substitute amount is used.
  
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 ====Create an extra duty transmittal:==== ====Create an extra duty transmittal:====
  
-Under **Retrieval Options**, enter any of the following criteria:+VCV Under **Retrieval Options**, enter any of the following criteria:
  
 ^ Field                                        ^ Description   ^  /*Table with two rows*/ ^ Field                                        ^ Description   ^  /*Table with two rows*/
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 ^Extra Duty|Click {{:images:dropdown.gif|Drop-down Arrow}} to select an extra duty code.| ^Extra Duty|Click {{:images:dropdown.gif|Drop-down Arrow}} to select an extra duty code.|
  
-Click **Retrieve**. The selected employee information is displayed in the grid area and the free form area at the bottom of the tab. +VCV Click **Retrieve**. The selected employee information is displayed in the grid area and the free form area at the bottom of the tab.
- +
-The **Emp Nbr** and **First/Middle/Last Name** fields display the employee's information from the Maintenance > Staff Demo > Demographic tab.+
  
 +<div indent>The **Emp Nbr** and **First/Middle/Last Name** fields display the employee's information from the Maintenance > Staff Demo > Demographic tab.
 +</div>
 +\\
 ^Standard Gross Cd|{{page>general:standard_gross_cd}}| ^Standard Gross Cd|{{page>general:standard_gross_cd}}|
 ^Job Code|Displays the code for the employee's job assignment. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab.| ^Job Code|Displays the code for the employee's job assignment. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab.|
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 ^Account Code|{{page>general:extra_duty_account_code}}|  ^Account Code|{{page>general:extra_duty_account_code}}| 
 ^Extra Duty Amt|Type the dollar amount authorized for the extra duty position (hourly or salaried rate). This field can also be used to deduct an overpayment of extra duty by entering a negative amount. This amount is deducted from the employee's supplemental pay.| ^Extra Duty Amt|Type the dollar amount authorized for the extra duty position (hourly or salaried rate). This field can also be used to deduct an overpayment of extra duty by entering a negative amount. This amount is deducted from the employee's supplemental pay.|
-^Expense 373|Select if the extra duty code is eligible for the expense 373 state minimum expenditure. Otherwise, leave blank.\\  \\    BBB If an employee is paid using the specified extra duty code, **Expense 373** is selected, a **TRS Position Code** is not selected, and the employee is subject to state minimum, then the extra duty amount is included in the TRS 373 calculations using the TRS position code of the employee's primary job.\\  \\ BBB If a **TRS Position Code** is selected on this page, it is used for reporting the pay associated to the extra duty code. If **Expense 373** is selected and the **TRS Position Code** is //01//, //02//, or //05//, then the amount is included in the TRS 373 calculations where applicable.\\  \\  BBB If **Expense 373** is not selected for an extra duty code but the **TRS Position Code** is //01//, //02//, or //05//, then the pay associated to the extra duty code is not included in the TRS 373 calculations; however, it is included in the Non-OASDI calculations.\\  \\  **Example**: A teacher teaching summer school is paid using an extra duty stipend, **Expense 373** should not be selected in the Payroll History extra duty table and the appropriate **TRS Position Code** (//01//, //02//, or //05//) should be selected.|+^Expense 373|Select if the extra duty code is eligible for the expense 373 state minimum expenditure. Otherwise, leave blank.\\  \\    If an employee is paid using the specified extra duty code, **Expense 373** is selected, a **TRS Position Code** is not selected, and the employee is subject to state minimum, then the extra duty amount is included in the TRS 373 calculations using the TRS position code of the employee's primary job.\\  \\ If a **TRS Position Code** is selected on this page, it is used for reporting the pay associated to the extra duty code. If **Expense 373** is selected and the **TRS Position Code** is //01//, //02//, or //05//, then the amount is included in the TRS 373 calculations where applicable.\\  \\  If **Expense 373** is not selected for an extra duty code but the **TRS Position Code** is //01//, //02//, or //05//, then the pay associated to the extra duty code is not included in the TRS 373 calculations; however, it is included in the Non-OASDI calculations.\\  \\  **Example**: A teacher teaching summer school is paid using an extra duty stipend, **Expense 373** should not be selected in the Payroll History extra duty table and the appropriate **TRS Position Code** (//01//, //02//, or //05//) should be selected.|
 ^Actual Hrs|{{page>general:actualhrs_extraduties}}| ^Actual Hrs|{{page>general:actualhrs_extraduties}}|
 ^Actual Date|Type the actual date that represents the pay period for a variable hour employee in the MMDDYYYY format. The requirements for determining the actual date for an employee should be defined by a district policy.| ^Actual Date|Type the actual date that represents the pay period for a variable hour employee in the MMDDYYYY format. The requirements for determining the actual date for an employee should be defined by a district policy.|
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 ^Suppl Tax|Select to cause the amount to be taxed at the supplemental tax rate rather than the regular tax rate. This applies to the taxable amount only. Otherwise, leave blank.| ^Suppl Tax|Select to cause the amount to be taxed at the supplemental tax rate rather than the regular tax rate. This applies to the taxable amount only. Otherwise, leave blank.|
 ^Performance Pay|Select to indicate if the amount to be paid for this account should be included in the TRS deposits performance pay calculations.| ^Performance Pay|Select to indicate if the amount to be paid for this account should be included in the TRS deposits performance pay calculations.|
-^Apply 457|By default, this field is not selected when a new row is added for an employee. Select to allow the extra duty transmittal to be subject to the 457 deferred compensation alternative retirement plan. The flag applies only when the transmittal is processed as part of a supplemental payroll process and the 457 Def Comp Supplemental Payroll option is selected. The field is not disabled when the **Standard Gross Cd** field is set to Y; however, the check box is cleared when you click **Save**.|+^FICA Alternative|Select to allow the extra duty transmittal to be subject to the 457 deferred compensation or 403B FICA alternative retirement plan. The flag applies only when the transmittal is processed as part of a supplemental payroll process and the employee has a deduction master record with D1 or A3 deduction type. The field is not disabled when the **Standard Gross Cd** field is set to //Y//; however, the checkbox is cleared when you click **Save**.|
 ^Campus|Displays the number of the primary campus where the employee is assigned. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab.| ^Campus|Displays the number of the primary campus where the employee is assigned. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab.|
 ^Dept|Displays the department code where the employee is assigned. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab.| ^Dept|Displays the department code where the employee is assigned. This information is from the Maintenance > Staff Job/Pay Data > Job Info tab.|
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 ^User ID|Displays the name of the individual who made the last change to the employee records.| ^User ID|Displays the name of the individual who made the last change to the employee records.|
  
-To retrieve another employee, click **+Add**. A new row is provided, with the cursor in the **Emp Nbr** field. +VCV Click **+Add** to retrieve another employee. A new row is added with the cursor in the **Emp Nbr** field.
- +
-^Emp Nbr|{{page>general:hr_retrieveemployeedemo}}| +
- +
-Click **Duplicate Selected** to duplicate extra duties transactions for all employees highlighted for future pay dates. The link displays after you click **+Add** or after existing transactions are retrieved. A list of available pay dates from the pay date table is displayed on the left side of the page. Use the following buttons to select which pay dates to move to the right side of the page:+
  
-{{page>general:fourarrowbuttons}}+^Emp Nbr|{{page>general:hourstransmittals_retrieveemployee}}|
  
-Click **OK** to duplicate the extra duties transactions  for those pay dates.+VCV Click **Duplicate Selected** to duplicate extra duties transactions for all employees highlighted for future pay dates. The link displays after you click **+Add** or after existing transactions are retrieved. The Pay Dates pop-up window opens with a list of available pay dates from the pay date table.
  
-Click **Save**.+  * Click **OK** to duplicate the extra duty transactions for those pay dates. 
 +  * Otherwise, click **Cancel**. 
  
-Click **Duplicate All** to duplicate extra duties transactions for all employees listed for future pay dates. This link displays after clicking on **+Add** in the grid or after retrieving existing transactions. A list of available pay dates from the pay date table is displayed on the left side of the page. Use the following buttons to select which pay dates to move to the right side of the page:+VCV Click **Save**.
  
-{{page>general:fourarrowbuttons}}+VCV Click **Duplicate All** to duplicate extra duties transactions for all employees listed for future pay dates. This link displays after clicking on **+Add** in the grid or after retrieving existing transactions. The Pay Dates pop-up window opens with a list of available pay dates from the pay date table.
  
-Click **OK** to duplicate the extra duties transactions for those pay dates.+  * Click **OK** to duplicate the extra duty transactions for those pay dates. 
 +  * Otherwise, click **Cancel**. 
  
-Click **Save**.+VCV Click **Save**.
  
-Click **Unselect All** to unselect all highlighted employees. The link displays after you click **+Add** or after existing transactions are retrieved.+VCV Click **Unselect All** to unselect all highlighted employees. The link displays after you click **+Add** or after existing transactions are retrieved.
  
 ====Other functions and features:==== ====Other functions and features:====
  
-^Retrieve |++Retrieve data.|{{page>general:retrieve}}++| +^Retrieve |{{page>general:retrieve}}| 
-^{{:images:trash_delete.gif?15|Trashcan Icon}} |++Delete a row.|{{page>general:deletearow}}++| +^{{:images:trash_delete.gif|Trashcan Icon}} |{{page>general:deletearow}}| 
-^Print|++Print the Extra Duty Transmittal List.|{{page>general:printreport}}++|+^Print|Click to print the report. [[general:printreport|Review the report.]]|
  
  
payroll/maintenance/hourspaytransmittals/extraduties.1589474857.txt.gz · Last modified: 2020/05/14 11:47 (external edit)

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